Project Lifecycle and Prioritization Models
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Project Lifecycle and Prioritization Models

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Defining the consulting and project services approach. ...

Defining the consulting and project services approach.

In working to form a new departmental fuction and focus on streamlining project management and the project portfolio, Shaun Holloway worked to develop simple models to help the team understand the approaches and the resulting benefits.

This is only the beginning to cultivating a matrix organization with a project management mindset.



http://www.srholloway.com

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Project Lifecycle and Prioritization Models Project Lifecycle and Prioritization Models Presentation Transcript

  • Consulting and ProjectServices Approach
    Project Lifecycle and Prioritization Models Winter2011
    Office of Information Technology Services
  • Purpose
    Vision
     
    To be the hub of strategic thinking, planning, communication, and project management for technology initiatives and resources
    Mission
     
    To provide consultative support and enhanced visibility of technology-related initiatives in the areas of forecasting, prioritization, solution delivery, and goal achievement
  • Primary Benefits
    • Streamlined internal process for project in-take, evaluation, prioritization, and management
    • Integration and coordination of effort
    • Resource for strategic, budget, and resource planning
  • Project Lifecycle Model
    • Help see the big picture of how ideas turn into completed projects
    • Organize the idea in-take, evaluation, and execution process
    • Gauge progress and through-put metrics
    • Provide work-flow and resource forecasting data
  • Project Lifecycle Model
    Stage 1: Ideation
    Idea is received
    Notes are captured
    Stage 2: Documentation
    Idea is documented
    Proposal is created
    Entered into PPM/pre-scored
  • Project Lifecycle Model
    Stage 3: Definition
    Research and investigation
    Determination of scope, feasibility, etc.
    Enough to perform an assessment
    Most pre-work in charter development is done here
  • Project Lifecycle Model
    Gate: Assessment of Strategic Fit
    Decision to move forward, transform, or combine the idea with another
    Idea could move through stages 1-3 depending on outcome of assessment
  • Project Lifecycle Model
    Stage 4: Decision
    Idea makes the “bucket list”
    Idea is scored and prioritized
    Stage 5: Selection
    Idea is selected to become a “scheduled project”
    Further definition of scope, resources, time, etc.
  • Project Lifecycle Model
    Stage 6: Execution
    Project currently running
    Considered an “active project”
    Project follows project plan
    Stage 7: Completion
    Project closes and is evaluated
    Added to the completed list
  • Project Prioritization Model
    Each project receives a Total Score based on completion of the three components.
  • Project Prioritization Model
    • Information Technology Goals
    • Secure and Robust Infrastructure
    • Outstanding Customer Service
    • Collaborative and Innovative Learning Environments
    • Organizational Development
    • Consolidated Systems and Business Intelligence
  • Project Prioritization Model
    • Fisher College of Business Goals
    • Build World-class Academic Departments
    • Create a Unique, Highly-valued Undergraduate Experience
    • Embrace “One University”
    • Integrate Action-based Learning
    • Tell the Fisher Story
  • Project Prioritization Model
    • Compliance
    Is this project required to reach or maintain compliance with policy, law, or accreditation?
    • Financial Impact
    • What savings or on-going expenses will be incurred within 3 years of implementation.
    • Complexity
    • How complex will the solution be to create and/or implement?
    • Sizing Matrix (work effort)
    • What is the total estimated work effort involved with the project?
  • Project Prioritization Model
    • Operational Impact
    • What is the degree of process and quality improvement changes that will result?
    • Technology / Process
    • How familiar is the technology that will be used to deliver this project?
    • Workgroups
    • How many functional areas will be involved in this project?
    • Client Satisfaction
    • How happy will the client be when the project’s goals and objectives are realized?
  • Project Prioritization Model
    • Damaged Goodwill
    How likely is it that undertaking this project will damage the department's relationship with clients?
    • Impact on Other Projects
    How likely is it that this project will prevent resources from working on other efforts?
    • Learning Curves
    How likely is it that work effort will be interrupted because of lack of information or subject matter expertise?
  • Project Prioritization Model
    • Lack of Commitment
    How likely is it that resources or clients will not devote the necessary time or effort?
    • Post-deployment Support Needs
    How likely will this project change, complicate processes, or significantly impact service levels?
    • Probably of Benefits Not Realized
    How likely is it that they desired benefits of this project will be achieved?
    • Human Resource Constraints
    How likely is it that this project will be interrupted because of inadequate resources?
  • Project Prioritization Model
    • Unknown Requirements
    How likely is it that the completion of this project will not meet the requirements or expectations of the client or user?
    • Unknown Impact
    How likely is it that this project will be interrupted by unexpected or unplanned circumstances?
    • Unknown Expenses
    How likely is it that this project will be interrupted by unexpected or unplanned expenses?
  • Project Prioritization Model
    Projects’ Total Score are all compared with one another to shape the project portfolio.
  • Project Prioritization Ranks
    The project portfolio may naturally form the “bell curve” throughout the 0-100 Total Score
    Projects that score close have similar attributes
    Where projects typically fall by Total Score:
  • Project Prioritization Ranks
    Where projects typically fall by Total Score:
  • Project Prioritization Ranks
    Where projects typically fall by Total Score:
  • Sample Projects List View
  • Sample Projects Graphic View
    The Total Score can be represented visually using the 3 components
    Forms a “dashboard” view of the portfolio
  • Consulting and ProjectServices Approach
    Project Lifecycle and Prioritization Models Winter2011
    Office of Information Technology Services