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# Welcome Reception Production Schedule

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### Welcome Reception Production Schedule

1. 1. Part A Please read all questions before beginning. You have 60 minutes. . 1. Name________________________________ 2. Team member’s names and numbers: 3. Combined age of the group: 4. Which team member was born the farthest from Bangkok? 5. Which team member has visited Hong Kong Disneyland? 6. Some months have 30 days, some have 31. How many months have 28 days? 7. Put an X in the lower left hand corner of this paper. 8. If you think you have followed directions carefully to this point, call out “ I have” 9. On the reverse side of this paper, at the top, add 2460 and 4205 10. Put a circle around question number one 11. Disregard questions 3 thru 11 in Part A. Now, quit wasting time and start working as a team 12. Decide as a team how you will collect the most points and begin Part B
2. 2. MICE specific questions for an Incentive Group of 250 students 1. An incentive trip for students is planned and they would like to use the outdoor area and the swimming facilities. They want to know; How deep is the swimming pool? How many tennis courts are there? How many soccer fields? How many basketball courts? (10 points) 2. They have a group of 250. Each student would like to take a 5 minute shower, How many showers will they need to take care of everyone in one hour? Where can we find enough showers? (10 points) 3. The group would like to use John XXIII for a one day event. Where do you suggest they hold the Welcome Ceremony? How many break-out rooms are available? Would there be a room available for the Executive Committee to meet? How many people can John XXIII accommodate for their Gala sit-down dinner? (10 points) 4. How many rooms do we have available on a nightly basis on campus? How much are the rooms? With 2 chaperones sharing a room for every 25 students, and one supervisor for every 50 students in their own room, How many rooms will be needed? (10 points) 5. They students would like to have an outdoor lunch, could you suggest a venue that is shady? They would like to use existing tables? Each student needs 45 minutes to eat; they would like to feed everyone between 11:30am-1pm. Are there enough seats at your proposed venue? (10 points) Part C Collect the items listed below (3 points each) 1. A copy of today’s newspaper 2. A blue plastic bag 3. A product with writing on the label (no Thai or English) 4. A red plastic paperclip 5. A can of Diet Sprite 6. 10 aluminum paper clips 7. 4 green rubber bands 8. Something grape flavored
3. 3. Par D Answer as many questions as you can (5 points each) How many people can sit comfortably on the AU campus trolley? How many shops sell fresh coffee on campus? What is AU’s mascot? Why? What is hanging above the altar in the campus cathedral? Who is John XXIII? Where was he born? What is the Fundamental Aim of Education? Who wrote it? What do the letters au represent on the gold rock in front of CL (hint :not Assumption University)? What is AU’s motto? What was Montforts Last Will and Testament? Where can it be found on campus? Why is the ceiling so low in the shopping arcade at CL building? Where was St Montfort born? When? “Education is the most effective means to liberate man from_____and_______? What is written on the statue under the stairs near SM119? Where is the Northernmost ice cream shop on campus and how many flavors do they have (sample a flavor)? What does the “D” and “S” stand for on the ABAC Emblem? What does the A. and M. and the White Lillies represent? Bonus points:
4. 4. Take a picture of two groups members and two AU security staff in the YMCA pose Take a group photo with the sexiest statue on campus Take a picture of the monument that is similar to the one found in Trafalgar Square Take a photo of a painting, statue, or picture with 3 elephants? Find 4 students born in different countries and take a photo
5. 5. Welcome Reception Production Schedule Create a Production Schedule in half-hour increments for a convention’s Welcome Reception based on the requirements below. • You may start your move-in at 9:00 a.m. and the event begins at 6:30 p.m. • The client wants to do a final walk-through 30 minutes before the event opens to the delegates and wants everything finished and ready to go by then. • The caterer has a set-up crew of 3 and will need 1 hour to set up three buffet stations in the center of the room. She will also be setting up 50 dinner tables of 8 and will need 1½ hours to set and dress them plus 1 minute per chair to install the chair covers. • The décor provider has a set-up crew of 5 and will need 3 hours to install backdrops and draping around the perimeter of the room and 1½ hours for decorating the stage with pillars, flowers, and draping. The stage decorating must be done after the lighting is installed. • The technical provider has a set-up crew of 4 and will need 2 hours to install the lighting and this must be done after the stage and dance floor have been installed, but before the buffets and tables have been positioned. • The rental provider has a set-up crew of 2 and needs 2 hours to install the stage, dance floor, and sponsor tables for the tabletop exhibits. • The entertainment provider has booked a 5-piece band and they have a set-up crew of 3 and need 2 hours to set up their equipment on stage. The set-up crew also needs 30 minutes for their sound check before the band’s 30-minute rehearsal starting 1½ hours before the event. • There will be 10 sponsors with tabletop displays. They will need 2 hours to set up their exhibits and they will want 1 hour before the start of the event to clean up and dress for the party.
6. 6. Time Task Provider 9:00 9:30 10:00 10:30 11:00 11:30 12:00 12:30 1:00 1:30 2:00 2:30 3:00 3:30 4:00 4:30 5:00 5:30 6:00 6:30
7. 7. Calculate the crew hours for each provider and total number of crew hours required for this installation. Answer Key: Provider Number of Crew Total Crew Hours Caterer Décor Provider Technical Provider Rental Provider Entertainment Provider Sponsors TOTAL NUMBER OF CREW HOURS
8. 8. Answer Key: Time Task Provider 9:00 Install stage, dance floor, and sponsor tables Rental Provider 9:30 10:00 Install backdrops around room perimeter Décor Provider 10:30 11:00 Install Lighting Technical Provider 11:30 12:00 12:30 1:00 Begin decorating stage Décor Provider 1:30 Begin setting up buffet tables Caterer 2:00 2:30 Begin setting up dinner tables Caterer 3:00 3:30 Begin band equipment set-up Entertainment Sponsors begin exhibits set-up Sponsors 4:00 Begin installing chair covers Caterer 4:30 Sound Check Entertainment 5:00 Band Rehearsal Entertainment 5:30 6:00 Client Walk-Through 6:30 Event Begins Calculate the crew hours for each provider and total number of crew hours required for this installation. Answer Key: Provider Number of Crew Total Crew Hours Caterer 3 15 Décor Provider 5 22½ Technical Provider 4 8 Rental Provider 2 4 Entertainment Provider 3 7½ Sponsors 10 20 TOTAL CREW HOURS 77 Discussion points: • What are the consequences if one or more of these providers were to arrive later or earlier than scheduled? • What are the consequences if the installation cannot begin until noon? • What are the consequences if there is one less person on each crew (except the sponsors)? You may wish to have students recalculate and create a revised production schedule.