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Understanding SharePoint Governance
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Understanding SharePoint Governance

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Introduction to SharePoint governance, largely non-technical

Introduction to SharePoint governance, largely non-technical

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  • Great Presentation, thank you. SharePoint Governance is a complex topic to say the least. After many thousands of hours there is a simple solution to SharePoint Governance. Research suggests that people don't know what they need to know and that makes it a difficult and daunting task. There is a ready to go SharePoint Governance solution at http://sgm.sptouchgroup.com, it's not free but it's well worth a look for businesses that are serious about governance and not SharePoint gurus.
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  • 1. Understanding SharePoint Governance
    Randy Williams
    Enterprise Trainer & Evangelist
    randy.williams@avepoint.com
    Twitter: @tweetraw
    © 2011 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
  • 2. Randy Williams
    Enterprise Trainer & Evangelist – AvePoint
    20 years in IT
    developer, consultant, trainer, author
    Three-time SharePoint MVP
    Speaker at many global conferences
    randy.williams@avepoint.com
    http://linkd.in/plEEb1
    @tweetraw
  • 3.
  • 4.
  • 5. Governance is the set of policies, roles, responsibilities, and processes that guides, directs, and controls how an organization's business divisions and IT teams cooperate to achieve business goals.
    Microsoft - http://bit.ly/nmNSbj
    What is governance?
  • 6.
  • 7. People
    Governance System
  • 8. Policy
  • 9. Technical governance
    Define Your Requirements
    Design for management requirements
    Refine for business requirements
    Overlay Information Architecture and Manageability
  • 10.
  • 11. What are your business goals?
    Identify pain points and opportunities
    Describe the solution without technology
    “I need a database that …”
    “I want a web site to …”
    Do the goals align with strategic plan?
    Avoid getting too deep into the weeds
    Prioritize
  • 12. User Personas
    Because users won’t just “figure it out”
    Identify specific use cases that SharePoint can address
    Validates SharePoint as a solution
    Used to “sell” SharePoint to the business
    Helps calculate ROI
    Input into governance, testing, and training
    How? http://www.hceye.org/HCInsight-Nielsen.htm
  • 13. Organizing all requirements
    Project Requirements
  • 14. Accountability
  • 15. Quality
  • 16. Restrictions
  • 17. Appropriateness
  • 18. Discoverability
  • 19. Compliance
  • 20. Storage
  • 21.
  • 22. What are the issues?
    Documentation no-one reads
    One size does not fit all
    Hard to know where to start
    Hard to enforce manually
    Delegation
    Audit Trail
    No Monitoring
  • 23. WITH GREAT POWER THERE MUST ALSO COME - - GREAT RESPONSIBILITY!
  • 24. Proliferation
  • 25. Information Architecture
  • 26. Lifecycle Management
  • 27. Group management
  • 28. SharePoint Designer
  • 29.
  • 30. Enforcement continuum
    Manual Enforcement
    Automated Enforcement
    Semi-automated
  • 31. What is “Governance Automation”?
    Governance Enforcement and automated management
    Workflow / Auditing / Alerting of requests
    Reporting & Dashboards
    Highly configurable by IT Admins
    Service Request Types with Dynamic Forms
    Customizable Workflow
  • 32. How to automate governance?
    Use your service architecture
    PowerShell
    Use third-party administration tools
    Write custom code
  • 33. Q&A
    Randy Williams
    randy.williams@avepoint.com
  • 34. © 2011 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.