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Understanding SharePoint Governance
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Understanding SharePoint Governance

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Introduction to SharePoint governance, largely non-technical

Introduction to SharePoint governance, largely non-technical

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  • Great Presentation, thank you. SharePoint Governance is a complex topic to say the least. After many thousands of hours there is a simple solution to SharePoint Governance. Research suggests that people don't know what they need to know and that makes it a difficult and daunting task. There is a ready to go SharePoint Governance solution at http://sgm.sptouchgroup.com, it's not free but it's well worth a look for businesses that are serious about governance and not SharePoint gurus.
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    Understanding SharePoint Governance Understanding SharePoint Governance Presentation Transcript

    • Understanding SharePoint Governance
      Randy Williams
      Enterprise Trainer & Evangelist
      randy.williams@avepoint.com
      Twitter: @tweetraw
      © 2011 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
    • Randy Williams
      Enterprise Trainer & Evangelist – AvePoint
      20 years in IT
      developer, consultant, trainer, author
      Three-time SharePoint MVP
      Speaker at many global conferences
      randy.williams@avepoint.com
      http://linkd.in/plEEb1
      @tweetraw
    • Governance is the set of policies, roles, responsibilities, and processes that guides, directs, and controls how an organization's business divisions and IT teams cooperate to achieve business goals.
      Microsoft - http://bit.ly/nmNSbj
      What is governance?
    • People
      Governance System
    • Policy
    • Technical governance
      Define Your Requirements
      Design for management requirements
      Refine for business requirements
      Overlay Information Architecture and Manageability
    • What are your business goals?
      Identify pain points and opportunities
      Describe the solution without technology
      “I need a database that …”
      “I want a web site to …”
      Do the goals align with strategic plan?
      Avoid getting too deep into the weeds
      Prioritize
    • User Personas
      Because users won’t just “figure it out”
      Identify specific use cases that SharePoint can address
      Validates SharePoint as a solution
      Used to “sell” SharePoint to the business
      Helps calculate ROI
      Input into governance, testing, and training
      How? http://www.hceye.org/HCInsight-Nielsen.htm
    • Organizing all requirements
      Project Requirements
    • Accountability
    • Quality
    • Restrictions
    • Appropriateness
    • Discoverability
    • Compliance
    • Storage
    • What are the issues?
      Documentation no-one reads
      One size does not fit all
      Hard to know where to start
      Hard to enforce manually
      Delegation
      Audit Trail
      No Monitoring
    • WITH GREAT POWER THERE MUST ALSO COME - - GREAT RESPONSIBILITY!
    • Proliferation
    • Information Architecture
    • Lifecycle Management
    • Group management
    • SharePoint Designer
    • Enforcement continuum
      Manual Enforcement
      Automated Enforcement
      Semi-automated
    • What is “Governance Automation”?
      Governance Enforcement and automated management
      Workflow / Auditing / Alerting of requests
      Reporting & Dashboards
      Highly configurable by IT Admins
      Service Request Types with Dynamic Forms
      Customizable Workflow
    • How to automate governance?
      Use your service architecture
      PowerShell
      Use third-party administration tools
      Write custom code
    • Q&A
      Randy Williams
      randy.williams@avepoint.com
    • © 2011 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.