Understanding SharePoint Governance<br />Randy Williams<br />Enterprise Trainer & Evangelist<br />randy.williams@avepoint....
Randy Williams<br />Enterprise Trainer & Evangelist – AvePoint<br />20 years in IT<br />developer, consultant, trainer, au...
Governance is the set of policies, roles, responsibilities, and processes that guides, directs, and controls how an organi...
People<br />Governance System<br />
Policy<br />
Technical governance<br />Define Your Requirements<br />Design for management requirements<br />Refine for business requir...
What are your business goals?<br />Identify pain points and opportunities<br />Describe the solution without technology<br...
User Personas<br />Because users won’t just “figure it out”<br />Identify specific use cases that SharePoint can address<b...
Organizing all requirements<br />Project Requirements<br />
Accountability<br />
Quality<br />
Restrictions<br />
Appropriateness<br />
Discoverability<br />
Compliance<br />
Storage<br />
What are the issues?<br />Documentation no-one reads<br />One size does not fit all<br />Hard to know where to start<br />...
WITH GREAT POWER THERE MUST ALSO COME - - GREAT RESPONSIBILITY!<br />
Proliferation <br />
Information Architecture<br />
Lifecycle Management<br />
Group management<br />
SharePoint Designer<br />
Enforcement continuum<br />Manual Enforcement<br />Automated Enforcement<br />Semi-automated<br />
What is “Governance Automation”?<br />Governance Enforcement and automated management<br />Workflow / Auditing / Alerting ...
How to automate governance?<br />Use your service architecture<br />PowerShell<br />Use third-party administration tools<b...
Q&A<br />Randy Williams<br />randy.williams@avepoint.com<br />
© 2011 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted...
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Understanding SharePoint Governance

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Introduction to SharePoint governance, largely non-technical

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  • Great Presentation, thank you. SharePoint Governance is a complex topic to say the least. After many thousands of hours there is a simple solution to SharePoint Governance. Research suggests that people don't know what they need to know and that makes it a difficult and daunting task. There is a ready to go SharePoint Governance solution at http://sgm.sptouchgroup.com, it's not free but it's well worth a look for businesses that are serious about governance and not SharePoint gurus.
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Understanding SharePoint Governance

  1. 1. Understanding SharePoint Governance<br />Randy Williams<br />Enterprise Trainer & Evangelist<br />randy.williams@avepoint.com<br />Twitter: @tweetraw<br />© 2011 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.<br />
  2. 2. Randy Williams<br />Enterprise Trainer & Evangelist – AvePoint<br />20 years in IT<br />developer, consultant, trainer, author<br />Three-time SharePoint MVP<br />Speaker at many global conferences<br />randy.williams@avepoint.com<br />http://linkd.in/plEEb1<br />@tweetraw<br />
  3. 3.
  4. 4.
  5. 5. Governance is the set of policies, roles, responsibilities, and processes that guides, directs, and controls how an organization's business divisions and IT teams cooperate to achieve business goals. <br />Microsoft - http://bit.ly/nmNSbj<br />What is governance?<br />
  6. 6.
  7. 7. People<br />Governance System<br />
  8. 8. Policy<br />
  9. 9. Technical governance<br />Define Your Requirements<br />Design for management requirements<br />Refine for business requirements<br />Overlay Information Architecture and Manageability<br />
  10. 10.
  11. 11. What are your business goals?<br />Identify pain points and opportunities<br />Describe the solution without technology<br />“I need a database that …”<br />“I want a web site to …”<br />Do the goals align with strategic plan?<br />Avoid getting too deep into the weeds<br />Prioritize<br />
  12. 12. User Personas<br />Because users won’t just “figure it out”<br />Identify specific use cases that SharePoint can address<br />Validates SharePoint as a solution<br />Used to “sell” SharePoint to the business<br />Helps calculate ROI<br />Input into governance, testing, and training <br />How? http://www.hceye.org/HCInsight-Nielsen.htm<br />
  13. 13. Organizing all requirements<br />Project Requirements<br />
  14. 14. Accountability<br />
  15. 15. Quality<br />
  16. 16. Restrictions<br />
  17. 17. Appropriateness<br />
  18. 18. Discoverability<br />
  19. 19. Compliance<br />
  20. 20. Storage<br />
  21. 21.
  22. 22. What are the issues?<br />Documentation no-one reads<br />One size does not fit all<br />Hard to know where to start<br />Hard to enforce manually<br />Delegation<br />Audit Trail<br />No Monitoring<br />
  23. 23. WITH GREAT POWER THERE MUST ALSO COME - - GREAT RESPONSIBILITY!<br />
  24. 24. Proliferation <br />
  25. 25. Information Architecture<br />
  26. 26. Lifecycle Management<br />
  27. 27. Group management<br />
  28. 28. SharePoint Designer<br />
  29. 29.
  30. 30. Enforcement continuum<br />Manual Enforcement<br />Automated Enforcement<br />Semi-automated<br />
  31. 31. What is “Governance Automation”?<br />Governance Enforcement and automated management<br />Workflow / Auditing / Alerting of requests<br />Reporting & Dashboards<br />Highly configurable by IT Admins<br />Service Request Types with Dynamic Forms<br />Customizable Workflow<br />
  32. 32. How to automate governance?<br />Use your service architecture<br />PowerShell<br />Use third-party administration tools<br />Write custom code<br />
  33. 33. Q&A<br />Randy Williams<br />randy.williams@avepoint.com<br />
  34. 34. © 2011 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.<br />

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