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Migrating to Office 365
 

Migrating to Office 365

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Migrating from a SharePoint On Premise solution or other Content Management System to SharePoint Online can be quite time consuming if done by hand. There are several other methods for performing this ...

Migrating from a SharePoint On Premise solution or other Content Management System to SharePoint Online can be quite time consuming if done by hand. There are several other methods for performing this migration, including a script based migration, developing your own migration solution with C# or using third party tools. In this session Randy will talk about defining a SharePoint Online strategy and methods for migrating data to SharePoint Online.

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  • Migrating from a SharePoint On Premise solution or other Content Management System to SharePoint Online can be quite time consuming if done by hand. There are several other  methods for performing this migration, including a script based migration, developing your own migration solution with C# or using tooling like AvePoint’s DocAve. In this session Randy will talk about defining a SharePoint Online strategy and methods for migrating data to SharePoint Online.
  • # Site coll <300 excludes My Sites
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  • SP Designer?

Migrating to Office 365 Migrating to Office 365 Presentation Transcript

  • Migrating to Office 365
    Randy Williams
    Enterprise Trainer & Evangelist
    randy.williams@avepoint.com
    Twitter: @tweetraw
    © 2011 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
  • Randy Williams
    Enterprise Trainer & Evangelist – AvePoint
    20+ years in IT
    developer, consultant, trainer, author
    Three-time SharePoint MVP
    Speaker at many global conferences
    randy.williams@avepoint.com
    http://linkd.in/plEEb1
    @tweetraw
  • Agenda
    Migration Solutions
    Office 365 Overview
    1
    2
    3
    4
    Migration Planning
    Q & A
  • Agenda
    Office 365 Overview
    1
  • What’s in the Box?
    http://office365.microsoft.com/
  • Microsoft’s Promise
    99.9% uptime
    Certified
    Multiple datacenters
    Geo-redundant
    Shorter release cycles
    http://www.microsoft.com/en-us/cloud/cloudpowersolutions/productivity.aspx?fbid=yk9RvqroDcr
  • Data Centers
  • Managed Service
    Scalability
    Low up-front costs—pay as you grow
    Binding SLAs
    Disaster Recovery
    High Availability
    Globalization
    Eco-friendly
    Potential Benefits
  • Potential Issues
    Security
    Data Sovereignty
    Reliability
    Offline story
    Compliance
    Dev/Test/Staging farm?
    Storage costs
    Recovery SLAs
    No server access
    Locked in
  • Missing Features Today
    Business Connectivity Services
    FAST Search
    Performance Point Services
    Project Server
    Power Pivot
    Secure Store Service
    Limited device support
    Full Trust Solutions
  • Current USD Costs (per user/per month)
    Professional and Small Business(less than 50 users)
    P$6 – Exchange, Lync, SharePoint, Office Web Apps
    Enterprise
    E1 $10 – Exchange, Lync, SharePoint
    E2 $16 – E1 + Office Web Apps
    E3$24 – E2 + Office Pro Plus, Excel/InfoPath/Visio/Access Services
    E4 $27 – E3 + voice capabilities
    Storage costs might be additional
    http://www.microsoft.com/en-us/office365/enterprise/subscription-plans.aspx
  • Office 365 Storage
    * Excludes My Sites
  • SharePoint 2010 Enterprise
    Lync 2010
    Exchange 2010
    Office 2010 Professional
    Price Comparison
    100 users
    On-premises
    Office 365 E3
    $28,800 1st year
    $28,000 2nd year
    $28,000 3rd year
    • Infrastructure: Network, Servers, Administrator
    • Software: Windows Server 2008 R2, SQL Server 2008 R2, SharePoint Server 2010, Office 2010 Professional…
    Cost?
  • Agenda
    2
    Migration Planning
  • Deploying SharePoint Online is still a SharePoint deployment. Many of the project tasks such as planning, governance and training do not change.
    Important Reminder
  • Common Office 365 Scenarios
    All-in (usually for new deployments)
    Hybrid
    Collaboration, My Sites are common services to move
    Redesigning information architecture
    On-premise accounts can be used to authenticate to O365
    Provides single sign on
    Must deploy ADFS 2.0 into your on-premises network
    Establish relationship between on-premises forest and O365
    See http://bit.ly/mODcnL for more details
  • Do I need an on-premises staging farm?
  • Why have an on-premises staging farm?
    Performance
    Convenience
    Cleanup/re-architect locally/roll back & re-apply
    Consolidation
    Reduce overall risk
    Increased flexibility with migration tools
    Can evolve into testing/training environment
    MSFT recommended approach
  • Questions to Ask
    How much content needs to be migrated?
    Can non-SharePoint related assets be properly mapped into SharePoint?
    How many customizations are currently in use?
    Can it be done iteratively?
    How much downtime can be tolerated during cutover?
    Is loss of metadata and securities acceptable?
  • Migration Considerations
    Granularity
    Do you need flexibility on what gets migrated?
    Fidelity
    Can you preserve the data context (e.g. metadata)?
    Mapping
    Can you represent external data properly?
    Co-existence
    Are both systems up?
    Do you need to do incremental migrations?
  • Migrating from BPOS
    Migration will happen automatically
    Scheduled from Sept 2011 – Sept 2012
    Microsoft will contact you 60-90 days before migration is done
    Expect downtime during the migration
    May take a few hours to two or more days
    http://www.microsoft.com/online/transition-center.aspx
  • Agenda
    Migration Solutions
    3
  • Migration Options
    Manual
    Usually just for files
    Do you delegate out to users?
    Use SharePoint Designer
    Write custom code to call into the SharePoint API
    Use third party tools
  • APIs available
    Client Object Model
    Three flavours - .NET, Silverlight, JavaScript
    Various limitations
    Many operations are available within site collection
    Web, List, Library, Folder, File, Item, etc.
    OData (REST-ful) web services
    Creating, updating, deleting items
    Add reference to /_vti_bin/listdata.svc
    Classic SOAP-based web services (.asmx)
    Careful: authentication is tricky!
  • Calling into Office 365 with Client Object Model
  • O365 Migration Tools
    Microsoft has not provided any
    ISV and community opportunity/responsibility
    AvePoint - DocAve Migrator
    Metalogix - Migration Manager for SharePoint
    MetaVis- Migrator for SharePoint
    PCVITA – Express Migrator for SharePoint
  • DocAve for SharePoint Online
    Designed with staging in mind
    Supports Standard or Dedicated Office 365
    Graphical mapping
    Content selection filters
    Based on the DocAve platform
    Staging
  • O365 Migration
  • Recommendations
    Treat a migration as a real project
    Costs, features, schedule
    Clean up source environment as much as possible
    Delete/archive out unused content
    Migration should be iterative process
    “Big-bang” migrations are much more complex
    Consider third party solutions
    Testing is essential
    Expect to do troubleshooting and problem solving
    Best to do this in an on-premises environment
  • To learn more about Office 365
    Webcast recorded on 2 Aug 2011
    Download from http://www.avepoint.com/sharepointuncensored
  • Agenda
    4
    Q & A
  • Q&A
    Randy Williams
    randy.williams@avepoint.com
  • © 2011 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.