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Migrating to Office 365

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Migrating from a SharePoint On Premise solution or other Content Management System to SharePoint Online can be quite time consuming if done by hand. There are several other methods for performing this …

Migrating from a SharePoint On Premise solution or other Content Management System to SharePoint Online can be quite time consuming if done by hand. There are several other methods for performing this migration, including a script based migration, developing your own migration solution with C# or using third party tools. In this session Randy will talk about defining a SharePoint Online strategy and methods for migrating data to SharePoint Online.

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  • Migrating from a SharePoint On Premise solution or other Content Management System to SharePoint Online can be quite time consuming if done by hand. There are several other  methods for performing this migration, including a script based migration, developing your own migration solution with C# or using tooling like AvePoint’s DocAve. In this session Randy will talk about defining a SharePoint Online strategy and methods for migrating data to SharePoint Online.
  • # Site coll <300 excludes My Sites
  • Legal / SecurityLatency
  • SP Designer?
  • Transcript

    • 1. Migrating to Office 365
      Randy Williams
      Enterprise Trainer & Evangelist
      randy.williams@avepoint.com
      Twitter: @tweetraw
      © 2011 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
    • 2. Randy Williams
      Enterprise Trainer & Evangelist – AvePoint
      20+ years in IT
      developer, consultant, trainer, author
      Three-time SharePoint MVP
      Speaker at many global conferences
      randy.williams@avepoint.com
      http://linkd.in/plEEb1
      @tweetraw
    • 3. Agenda
      Migration Solutions
      Office 365 Overview
      1
      2
      3
      4
      Migration Planning
      Q & A
    • 4. Agenda
      Office 365 Overview
      1
    • 5. What’s in the Box?
      http://office365.microsoft.com/
    • 6. Microsoft’s Promise
      99.9% uptime
      Certified
      Multiple datacenters
      Geo-redundant
      Shorter release cycles
      http://www.microsoft.com/en-us/cloud/cloudpowersolutions/productivity.aspx?fbid=yk9RvqroDcr
    • 7. Data Centers
    • 8. Managed Service
      Scalability
      Low up-front costs—pay as you grow
      Binding SLAs
      Disaster Recovery
      High Availability
      Globalization
      Eco-friendly
      Potential Benefits
    • 9. Potential Issues
      Security
      Data Sovereignty
      Reliability
      Offline story
      Compliance
      Dev/Test/Staging farm?
      Storage costs
      Recovery SLAs
      No server access
      Locked in
    • 10. Missing Features Today
      Business Connectivity Services
      FAST Search
      Performance Point Services
      Project Server
      Power Pivot
      Secure Store Service
      Limited device support
      Full Trust Solutions
    • 11. Current USD Costs (per user/per month)
      Professional and Small Business(less than 50 users)
      P$6 – Exchange, Lync, SharePoint, Office Web Apps
      Enterprise
      E1 $10 – Exchange, Lync, SharePoint
      E2 $16 – E1 + Office Web Apps
      E3$24 – E2 + Office Pro Plus, Excel/InfoPath/Visio/Access Services
      E4 $27 – E3 + voice capabilities
      Storage costs might be additional
      http://www.microsoft.com/en-us/office365/enterprise/subscription-plans.aspx
    • 12. Office 365 Storage
      * Excludes My Sites
    • 13. SharePoint 2010 Enterprise
      Lync 2010
      Exchange 2010
      Office 2010 Professional
      Price Comparison
      100 users
      On-premises
      Office 365 E3
      $28,800 1st year
      $28,000 2nd year
      $28,000 3rd year
      • Infrastructure: Network, Servers, Administrator
      • 14. Software: Windows Server 2008 R2, SQL Server 2008 R2, SharePoint Server 2010, Office 2010 Professional…
      Cost?
    • 15. Agenda
      2
      Migration Planning
    • 16. Deploying SharePoint Online is still a SharePoint deployment. Many of the project tasks such as planning, governance and training do not change.
      Important Reminder
    • 17. Common Office 365 Scenarios
      All-in (usually for new deployments)
      Hybrid
      Collaboration, My Sites are common services to move
      Redesigning information architecture
      On-premise accounts can be used to authenticate to O365
      Provides single sign on
      Must deploy ADFS 2.0 into your on-premises network
      Establish relationship between on-premises forest and O365
      See http://bit.ly/mODcnL for more details
    • 18. Do I need an on-premises staging farm?
    • 19. Why have an on-premises staging farm?
      Performance
      Convenience
      Cleanup/re-architect locally/roll back & re-apply
      Consolidation
      Reduce overall risk
      Increased flexibility with migration tools
      Can evolve into testing/training environment
      MSFT recommended approach
    • 20. Questions to Ask
      How much content needs to be migrated?
      Can non-SharePoint related assets be properly mapped into SharePoint?
      How many customizations are currently in use?
      Can it be done iteratively?
      How much downtime can be tolerated during cutover?
      Is loss of metadata and securities acceptable?
    • 21. Migration Considerations
      Granularity
      Do you need flexibility on what gets migrated?
      Fidelity
      Can you preserve the data context (e.g. metadata)?
      Mapping
      Can you represent external data properly?
      Co-existence
      Are both systems up?
      Do you need to do incremental migrations?
    • 22. Migrating from BPOS
      Migration will happen automatically
      Scheduled from Sept 2011 – Sept 2012
      Microsoft will contact you 60-90 days before migration is done
      Expect downtime during the migration
      May take a few hours to two or more days
      http://www.microsoft.com/online/transition-center.aspx
    • 23. Agenda
      Migration Solutions
      3
    • 24. Migration Options
      Manual
      Usually just for files
      Do you delegate out to users?
      Use SharePoint Designer
      Write custom code to call into the SharePoint API
      Use third party tools
    • 25. APIs available
      Client Object Model
      Three flavours - .NET, Silverlight, JavaScript
      Various limitations
      Many operations are available within site collection
      Web, List, Library, Folder, File, Item, etc.
      OData (REST-ful) web services
      Creating, updating, deleting items
      Add reference to /_vti_bin/listdata.svc
      Classic SOAP-based web services (.asmx)
      Careful: authentication is tricky!
    • 26. Calling into Office 365 with Client Object Model
    • 27. O365 Migration Tools
      Microsoft has not provided any
      ISV and community opportunity/responsibility
      AvePoint - DocAve Migrator
      Metalogix - Migration Manager for SharePoint
      MetaVis- Migrator for SharePoint
      PCVITA – Express Migrator for SharePoint
    • 28. DocAve for SharePoint Online
      Designed with staging in mind
      Supports Standard or Dedicated Office 365
      Graphical mapping
      Content selection filters
      Based on the DocAve platform
      Staging
    • 29. O365 Migration
    • 30. Recommendations
      Treat a migration as a real project
      Costs, features, schedule
      Clean up source environment as much as possible
      Delete/archive out unused content
      Migration should be iterative process
      “Big-bang” migrations are much more complex
      Consider third party solutions
      Testing is essential
      Expect to do troubleshooting and problem solving
      Best to do this in an on-premises environment
    • 31. To learn more about Office 365
      Webcast recorded on 2 Aug 2011
      Download from http://www.avepoint.com/sharepointuncensored
    • 32. Agenda
      4
      Q & A
    • 33. Q&A
      Randy Williams
      randy.williams@avepoint.com
    • 34. © 2011 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.