Migrating to Office 365<br />Randy Williams<br />Enterprise Trainer & Evangelist<br />randy.williams@avepoint.com<br />Twi...
Randy Williams<br />Enterprise Trainer & Evangelist – AvePoint<br />20+ years in IT<br />developer, consultant, trainer, a...
Agenda<br />Migration Solutions<br />Office 365 Overview<br />1<br />2<br />3<br />4<br />Migration Planning<br />Q & A<br />
Agenda<br />Office 365 Overview<br />1<br />
What’s in the Box?<br />http://office365.microsoft.com/<br />
Microsoft’s Promise<br />99.9% uptime<br />Certified<br />Multiple datacenters<br />Geo-redundant<br />Shorter release cyc...
Data Centers<br />
Managed Service<br />Scalability<br />Low up-front costs—pay as you grow <br />Binding SLAs<br />Disaster Recovery<br />Hi...
Potential Issues<br />Security<br />Data Sovereignty <br />Reliability<br />Offline story<br />Compliance<br />Dev/Test/St...
Missing Features Today<br />Business Connectivity Services<br />FAST Search<br />Performance Point Services<br />Project S...
Current USD Costs (per user/per month)<br />Professional and Small Business(less than 50 users)<br />P$6	– Exchange, Lync,...
Office 365 Storage<br />* Excludes My Sites<br />
SharePoint 2010 Enterprise<br />Lync 2010<br />Exchange 2010 <br />Office 2010 Professional<br />Price Comparison<br />100...
Software: Windows Server 2008 R2, SQL Server 2008 R2, SharePoint Server 2010, Office 2010 Professional…</li></ul>Cost?<br />
Agenda<br />2<br />Migration Planning<br />
Deploying SharePoint Online is still a SharePoint deployment. Many of the project tasks such as planning, governance and t...
Common Office 365 Scenarios<br />All-in (usually for new deployments)<br />Hybrid<br />Collaboration, My Sites are common ...
Do I need an on-premises staging farm?<br />
Why have an on-premises staging farm?<br />Performance<br />Convenience<br />Cleanup/re-architect locally/roll back & re-a...
Questions to Ask<br />How much content needs to be migrated?<br />Can non-SharePoint related assets be properly mapped int...
Migration Considerations<br />Granularity<br />Do you need flexibility on what gets migrated?<br />Fidelity<br />Can you p...
Migrating from BPOS<br />Migration will happen automatically<br />Scheduled from Sept 2011 – Sept 2012<br />Microsoft will...
Agenda<br />Migration Solutions<br />3<br />
Migration Options<br />Manual <br />Usually just for files<br />Do you delegate out to users?<br />Use SharePoint Designer...
APIs available<br />Client Object Model<br />Three flavours - .NET, Silverlight, JavaScript<br />Various limitations<br />...
Calling into Office 365 with Client Object Model<br />
O365 Migration Tools<br />Microsoft has not provided any<br />ISV and community opportunity/responsibility<br />AvePoint -...
DocAve for SharePoint Online<br />Designed with staging in mind<br />Supports Standard or Dedicated Office 365<br />Graphi...
O365 Migration<br />
Recommendations<br />Treat a migration as a real project<br />Costs, features, schedule<br />Clean up source environment a...
To learn more about Office 365<br />Webcast recorded on 2 Aug 2011<br />Download from http://www.avepoint.com/sharepointun...
Agenda<br />4<br />Q & A<br />
Q&A<br />Randy Williams<br />randy.williams@avepoint.com<br />
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Migrating to Office 365

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Migrating from a SharePoint On Premise solution or other Content Management System to SharePoint Online can be quite time consuming if done by hand. There are several other methods for performing this migration, including a script based migration, developing your own migration solution with C# or using third party tools. In this session Randy will talk about defining a SharePoint Online strategy and methods for migrating data to SharePoint Online.

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  • Migrating from a SharePoint On Premise solution or other Content Management System to SharePoint Online can be quite time consuming if done by hand. There are several other  methods for performing this migration, including a script based migration, developing your own migration solution with C# or using tooling like AvePoint’s DocAve. In this session Randy will talk about defining a SharePoint Online strategy and methods for migrating data to SharePoint Online.
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  • Migrating to Office 365

    1. 1. Migrating to Office 365<br />Randy Williams<br />Enterprise Trainer & Evangelist<br />randy.williams@avepoint.com<br />Twitter: @tweetraw<br />© 2011 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.<br />
    2. 2. Randy Williams<br />Enterprise Trainer & Evangelist – AvePoint<br />20+ years in IT<br />developer, consultant, trainer, author<br />Three-time SharePoint MVP<br />Speaker at many global conferences<br />randy.williams@avepoint.com<br />http://linkd.in/plEEb1<br />@tweetraw<br />
    3. 3. Agenda<br />Migration Solutions<br />Office 365 Overview<br />1<br />2<br />3<br />4<br />Migration Planning<br />Q & A<br />
    4. 4. Agenda<br />Office 365 Overview<br />1<br />
    5. 5. What’s in the Box?<br />http://office365.microsoft.com/<br />
    6. 6. Microsoft’s Promise<br />99.9% uptime<br />Certified<br />Multiple datacenters<br />Geo-redundant<br />Shorter release cycles<br />http://www.microsoft.com/en-us/cloud/cloudpowersolutions/productivity.aspx?fbid=yk9RvqroDcr<br />
    7. 7. Data Centers<br />
    8. 8. Managed Service<br />Scalability<br />Low up-front costs—pay as you grow <br />Binding SLAs<br />Disaster Recovery<br />High Availability<br />Globalization<br />Eco-friendly<br />Potential Benefits<br />
    9. 9. Potential Issues<br />Security<br />Data Sovereignty <br />Reliability<br />Offline story<br />Compliance<br />Dev/Test/Staging farm?<br />Storage costs<br />Recovery SLAs<br />No server access<br />Locked in<br />
    10. 10. Missing Features Today<br />Business Connectivity Services<br />FAST Search<br />Performance Point Services<br />Project Server<br />Power Pivot<br />Secure Store Service<br />Limited device support<br />Full Trust Solutions<br />
    11. 11. Current USD Costs (per user/per month)<br />Professional and Small Business(less than 50 users)<br />P$6 – Exchange, Lync, SharePoint, Office Web Apps<br />Enterprise<br />E1 $10 – Exchange, Lync, SharePoint<br />E2 $16 – E1 + Office Web Apps<br />E3$24 – E2 + Office Pro Plus, Excel/InfoPath/Visio/Access Services<br />E4 $27 – E3 + voice capabilities<br />Storage costs might be additional<br />http://www.microsoft.com/en-us/office365/enterprise/subscription-plans.aspx<br />
    12. 12. Office 365 Storage<br />* Excludes My Sites<br />
    13. 13. SharePoint 2010 Enterprise<br />Lync 2010<br />Exchange 2010 <br />Office 2010 Professional<br />Price Comparison<br />100 users<br />On-premises<br />Office 365 E3<br />$28,800 1st year<br />$28,000 2nd year<br />$28,000 3rd year<br /><ul><li>Infrastructure: Network, Servers, Administrator
    14. 14. Software: Windows Server 2008 R2, SQL Server 2008 R2, SharePoint Server 2010, Office 2010 Professional…</li></ul>Cost?<br />
    15. 15. Agenda<br />2<br />Migration Planning<br />
    16. 16. Deploying SharePoint Online is still a SharePoint deployment. Many of the project tasks such as planning, governance and training do not change.<br />Important Reminder<br />
    17. 17. Common Office 365 Scenarios<br />All-in (usually for new deployments)<br />Hybrid<br />Collaboration, My Sites are common services to move<br />Redesigning information architecture<br />On-premise accounts can be used to authenticate to O365<br />Provides single sign on<br />Must deploy ADFS 2.0 into your on-premises network<br />Establish relationship between on-premises forest and O365<br />See http://bit.ly/mODcnL for more details<br />
    18. 18. Do I need an on-premises staging farm?<br />
    19. 19. Why have an on-premises staging farm?<br />Performance<br />Convenience<br />Cleanup/re-architect locally/roll back & re-apply<br />Consolidation<br />Reduce overall risk<br />Increased flexibility with migration tools<br />Can evolve into testing/training environment<br />MSFT recommended approach<br />
    20. 20. Questions to Ask<br />How much content needs to be migrated?<br />Can non-SharePoint related assets be properly mapped into SharePoint?<br />How many customizations are currently in use?<br />Can it be done iteratively?<br />How much downtime can be tolerated during cutover?<br />Is loss of metadata and securities acceptable?<br />
    21. 21. Migration Considerations<br />Granularity<br />Do you need flexibility on what gets migrated?<br />Fidelity<br />Can you preserve the data context (e.g. metadata)?<br />Mapping<br />Can you represent external data properly?<br />Co-existence<br />Are both systems up? <br />Do you need to do incremental migrations?<br />
    22. 22. Migrating from BPOS<br />Migration will happen automatically<br />Scheduled from Sept 2011 – Sept 2012<br />Microsoft will contact you 60-90 days before migration is done<br />Expect downtime during the migration<br />May take a few hours to two or more days<br />http://www.microsoft.com/online/transition-center.aspx<br />
    23. 23. Agenda<br />Migration Solutions<br />3<br />
    24. 24. Migration Options<br />Manual <br />Usually just for files<br />Do you delegate out to users?<br />Use SharePoint Designer<br />Write custom code to call into the SharePoint API<br />Use third party tools<br />
    25. 25. APIs available<br />Client Object Model<br />Three flavours - .NET, Silverlight, JavaScript<br />Various limitations<br />Many operations are available within site collection<br />Web, List, Library, Folder, File, Item, etc.<br />OData (REST-ful) web services<br />Creating, updating, deleting items<br />Add reference to /_vti_bin/listdata.svc<br />Classic SOAP-based web services (.asmx)<br />Careful: authentication is tricky!<br />
    26. 26. Calling into Office 365 with Client Object Model<br />
    27. 27. O365 Migration Tools<br />Microsoft has not provided any<br />ISV and community opportunity/responsibility<br />AvePoint - DocAve Migrator<br />Metalogix - Migration Manager for SharePoint<br />MetaVis- Migrator for SharePoint<br />PCVITA – Express Migrator for SharePoint<br />
    28. 28. DocAve for SharePoint Online<br />Designed with staging in mind<br />Supports Standard or Dedicated Office 365<br />Graphical mapping<br />Content selection filters<br />Based on the DocAve platform<br />Staging<br />
    29. 29. O365 Migration<br />
    30. 30. Recommendations<br />Treat a migration as a real project<br />Costs, features, schedule<br />Clean up source environment as much as possible<br />Delete/archive out unused content<br />Migration should be iterative process<br />“Big-bang” migrations are much more complex<br />Consider third party solutions<br />Testing is essential<br />Expect to do troubleshooting and problem solving<br />Best to do this in an on-premises environment<br />
    31. 31. To learn more about Office 365<br />Webcast recorded on 2 Aug 2011<br />Download from http://www.avepoint.com/sharepointuncensored<br />
    32. 32. Agenda<br />4<br />Q & A<br />
    33. 33. Q&A<br />Randy Williams<br />randy.williams@avepoint.com<br />
    34. 34. © 2011 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.<br />

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