3 pm3 c_5%20-%20work%20authorization

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  • 1. Cost Estimation
    Cost Budgetting
    Work Authorization
  • 2. Authorizing Work in the Budget
    Once budget has been allocated to a Control Account, the “scope flowdown” has been matched to the “funding flowdown”
    We have work in “assignable” packages = Work Packages
    We have the money assigned to fund these packages
    The last step in planning is now to authorize the work to go ahead - this is done by “Work Authorization”
    Methods:
    Informal – email advising related functions of work scope authorized and charge number to use
    Formal (preferred) – work authorization form issued
  • 3. Sample Work Authorization Form
    Authorization Reference #
    References to program scope: PO #; WBS Work Package #
    Description of work scope authorized
    Budget authorization details by function and element of cost (ie. Labour, material, travel, etc.)
    Charge # references
    Approvals: CAM, Project Manager
  • 4. Work Authorization “Rules”
    No work can happen until authorized
    Work authorized has to be in the Work Package scope.
    May authorize:
    all work packages at once
    just some work packages (eg. The near term ones)
    just portions of a work package (must make the limits clear on the Work OrderBUT
    The sum of all authorized work must be less than the Control Account budget
    Work has to stop when the budget runs out
  • 5. Cost Estimation
    Cost Budgetting
    Work Authorization