Data protection best practices


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Data protection best practices

  1. 1. Data Protection Best Practices Things to consider, to avoid data catastrophes from occurring in your organization.This document discusses regarding how businesses must develop an appropriate strategy, decide theright backup type from different backup options.Password Protect Your PCPassword protect your computer to prevent unwanted access. Change your password at least everyquarter or every time you want to prevent someone who may know it (i.e. former employee) from usingit.Secure Your EmailUse a spam filter to filter unwanted email. Never send confidential information (i.e. passwords, socialsecurity numbers, credit card numbers) via email. Always verify a websites URL before submittingyour private info.End user desktop and notebook backup scheme § Desktop, notebook environments § Application programs § Application settings § Data files § Address booksSafeguard your PCUse anti-virus and firewall software, and enable Automatic Updates for Windows Security.Protect Your Data ProperlyNever rely on external/flash drives, CDs, DVDs, etc. to protect your mission critical data. They caneasily fail, get lost, stolen or damaged. Also, you can miss manual backups.
  2. 2. Type of Backups – Select the Best Backup Plan Backup Type Pros Cons Full Backup Complete backup of entire Takes up most space targeted data set Restores are simple Full Backup + Incremental Full backup made, followed by Restores are complicated backups of only the data that requires all backups and all has changed since the last full or incrementals incremental backup Complex Storage requirements Full Backup + Differential Full backup, followed by a Data may be [probably will be] backup that captures all changes duplicate throughout the made since the last full backup backup sets. Recovery requires last full backup and last differentialStore your Password SafelyRemember, only you have access to your password, and without it you cannot retrieve your data. Writedown the password you created during setup, and store it safely in two places.Consider File Retention StrategiesFor longer retention, create archive files and back them up. For example, create a monthly zip file withthe date in the filename.Check Backup Log FilesPeriodically check the log files on your backup account to make sure all your files are backing upproperly.