Exchange 2010 Archiving And Retention


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Exchange Server 2010 Launch Deck: Archiving and Retention

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  • Great presentation. Regarding 'Why Archive Email?', I would like to add some points here...

    The reasons for email archiving: Email archiving solution is also needed for the organizations to meet their mail platform migration and policy management requirements.

    Jatheon Technologies Inc.
    British Colonial Building
    8 Wellington Street East, Mezzanine Level
    Toronto, Ontario, Canada M5E 1C5
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Exchange 2010 Archiving And Retention

  1. 1. Archiving and Retention <br />Harold Wong<br />IT Pro Evangelist<br /><br />
  2. 2. Archiving and Retention: An Overview<br />Configuring and Using Archive<br />Configuring Retention (Legal) Holds<br />Agenda<br />
  3. 3. Archiving and RetentionPart of Our Larger Exchange Server 2010 Compliance Story <br />Archiving and Retention <br />Information Protection and Control<br /><ul><li>Personal Archive
  4. 4. Retention Policies
  5. 5. Multi-Mailbox Search
  6. 6. Legal Hold
  7. 7. Journaling
  8. 8. Auditing and Reporting
  9. 9. Transport Protection Rules
  10. 10. Outlook Protection Rules
  11. 11. Transport Decryption
  12. 12. Enhanced Transport Conditions
  13. 13. Moderation
  14. 14. MailTips</li></li></ul><li>Why Archive E-mail?Key Drivers <br /> Volume<br /><ul><li>As data volume grows, Outlook performance compromised
  15. 15. Mailbox quotas control volume but also encourage PSTs
  16. 16. PSTs add to further performance and management issues </li></ul> Retention<br /><ul><li>Compliance adds to volume challenges
  17. 17. Regulations mandate specific retention periods for relevant e-mail (SOX = 5 years, SEC rules = 6 years, HIPAA = 5-6 years)</li></ul> Discovery<br /><ul><li>FRCP amendments place strict timelines on discovery of e-mail
  18. 18. Amendments cover all e-mail from all sources, including PSTs
  19. 19. Retrieval costs can be exorbitant (backup tapes, PSTs) </li></li></ul><li>Problems With PSTsCompliance, Cost, Reliability<br /> IT Pro<br /><ul><li>Litigation hold can’t be enforced
  20. 20. PSTs cannot be easily discovered
  21. 21. Lost laptop results in exposure of PSTs
  22. 22. Backup/recovery cost prohibitive</li></ul> End User<br /><ul><li>Accessible on local machine only
  23. 23. Cannot get to PSTs when needed
  24. 24. PST corruptions increase on network share
  25. 25. As PSTs grow, stability lessens (>5GB)</li></li></ul><li>E-mail Archiving TodayWhat Customers Are Telling Us<br /> Poor user experience<br /><ul><li>Unfamiliar environment
  26. 26. Inability to search and access archived content
  27. 27. Clunky experience with OLK/Outlook Web Access add-ons </li></ul> Complex administrative experience<br /><ul><li>Outlook add-on installation and performance issues
  28. 28. Separate search and management of primary and archive mailboxes
  29. 29. Concerns over reliability of hosted archive vendors</li></ul> High costs<br /><ul><li>Separate archive licenses
  30. 30. Additional archive management costs </li></li></ul><li>Configuring and Using Archive<br />demo <br />
  31. 31. Personal ArchiveOverview <br />A secondary mailbox that is configured by the administrator <br />Appears alongside a user’s primary mailbox in Outlook or Outlook Web Access<br />PSTs can be dragged and dropped to the Personal Archive<br />Items in primary mailbox can be moved automatically using retention policies <br />Archive quota can be set separately from primary mailbox<br />
  32. 32. Legal HoldEasier, More Control<br />Feature<br />Benefits<br />Copy edited and deleted items <br />Enhances feature in Exchange Sever 2007 that holds automatically deleted items<br />Alert notification<br />Sends alert automatically to a user placed on hold; eliminates manual process<br />Search dumpster<br />Use multi-mailbox search to retrieve deleted or edited items indexed in dumpster folder <br />
  33. 33. JournalingGreater Efficiency<br />Feature<br />Benefits<br /><ul><li>Ability to journal individual mailboxes or SMTP address (hosted archive)
  34. 34. Detailed reports per To/cc/bcc/Alt-Recipient and DL expansion</li></ul>Transport Journaling<br /><ul><li>Customers report up to 40% duplication of journal reports for example, internal/external recipients on same DL
  35. 35. One report is created per message
  36. 36. Can dramatically reduce hosted archive </li></ul> storage costs<br />Journal Report De-duplication <br />
  37. 37. Journal DecryptionServer Decryption Agent <br />Include clear text copies of protected messages and attachments in journal mailbox<br />Enable virus scanning, content filtering, and content-based rules on IRM-protected messages<br />
  38. 38. Configuring Retention (Legal) Hold<br />demo <br />
  39. 39. Exchange 2010 Archiving and RetentionKey Benefits Summary<br /> Seamless user experience<br /><ul><li>Move PSTs manually into Personal Archive folder for discovery
  40. 40. Move items in primary mailbox automatically into Personal Archive to manage quota
  41. 41. Access archive through Outlook or Outlook Web Access
  42. 42. Apply retention policies and search across primary mailbox and Personal Archive</li></ul> Streamlined administrative experience<br /><ul><li>Leverage familiar Exchange management tools across all primary and archive mailboxes (retention policies, litigation hold, multi-mailbox search)
  43. 43. Delegate compliance-related functions to non-IT compliance officers, legal, or HR through easy-to-use interface</li></ul> Reduced costs<br /><ul><li>No additional archive licenses (archive is part of Exchange Server 2010 ECAL)
  44. 44. No separate archive to manage = lower administrative costs
  45. 45. Option to use DAS-SATA storage architecture to reduce storage costs </li></li></ul><li>Learn More About Exchange 2010<br />Community Resources<br />Technical Resources<br />Get Hands on Training<br /><ul><li>Exchange Team Blog
  46. 46. Exchange Forums
  47. 47. The New Efficiency Virtual Launch Experience
  48. 48. TechNet Exchange Website
  49. 49. Exchange Webcasts and Podcasts </li></ul><br /><br /><br /><ul><li>Training Offers—Exclusive for Launch Attendees </li></ul><br /> here<br /><br />
  50. 50. © 2009 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.<br />The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.<br />
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