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Exchange 2010 Archiving And Retention


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Exchange Server 2010 Launch Deck: Archiving and Retention

Exchange Server 2010 Launch Deck: Archiving and Retention

Published in: Technology, Business

  • Great!
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  • Great presentation. Regarding 'Why Archive Email?', I would like to add some points here...

    The reasons for email archiving: Email archiving solution is also needed for the organizations to meet their mail platform migration and policy management requirements.

    Jatheon Technologies Inc.
    British Colonial Building
    8 Wellington Street East, Mezzanine Level
    Toronto, Ontario, Canada M5E 1C5
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  • nice presentation , thank u
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  • 1. Archiving and Retention
    Harold Wong
    IT Pro Evangelist
  • 2. Archiving and Retention: An Overview
    Configuring and Using Archive
    Configuring Retention (Legal) Holds
  • 3. Archiving and RetentionPart of Our Larger Exchange Server 2010 Compliance Story
    Archiving and Retention
    Information Protection and Control
    • Personal Archive
    • 4. Retention Policies
    • 5. Multi-Mailbox Search
    • 6. Legal Hold
    • 7. Journaling
    • 8. Auditing and Reporting
    • 9. Transport Protection Rules
    • 10. Outlook Protection Rules
    • 11. Transport Decryption
    • 12. Enhanced Transport Conditions
    • 13. Moderation
    • 14. MailTips
  • Why Archive E-mail?Key Drivers
    • As data volume grows, Outlook performance compromised
    • 15. Mailbox quotas control volume but also encourage PSTs
    • 16. PSTs add to further performance and management issues
    • Compliance adds to volume challenges
    • 17. Regulations mandate specific retention periods for relevant e-mail (SOX = 5 years, SEC rules = 6 years, HIPAA = 5-6 years)
    • FRCP amendments place strict timelines on discovery of e-mail
    • 18. Amendments cover all e-mail from all sources, including PSTs
    • 19. Retrieval costs can be exorbitant (backup tapes, PSTs)
  • Problems With PSTsCompliance, Cost, Reliability
    IT Pro
    • Litigation hold can’t be enforced
    • 20. PSTs cannot be easily discovered
    • 21. Lost laptop results in exposure of PSTs
    • 22. Backup/recovery cost prohibitive
    End User
    • Accessible on local machine only
    • 23. Cannot get to PSTs when needed
    • 24. PST corruptions increase on network share
    • 25. As PSTs grow, stability lessens (>5GB)
  • E-mail Archiving TodayWhat Customers Are Telling Us
    Poor user experience
    • Unfamiliar environment
    • 26. Inability to search and access archived content
    • 27. Clunky experience with OLK/Outlook Web Access add-ons
    Complex administrative experience
    • Outlook add-on installation and performance issues
    • 28. Separate search and management of primary and archive mailboxes
    • 29. Concerns over reliability of hosted archive vendors
    High costs
    • Separate archive licenses
    • 30. Additional archive management costs
  • Configuring and Using Archive
  • 31. Personal ArchiveOverview
    A secondary mailbox that is configured by the administrator
    Appears alongside a user’s primary mailbox in Outlook or Outlook Web Access
    PSTs can be dragged and dropped to the Personal Archive
    Items in primary mailbox can be moved automatically using retention policies
    Archive quota can be set separately from primary mailbox
  • 32. Legal HoldEasier, More Control
    Copy edited and deleted items
    Enhances feature in Exchange Sever 2007 that holds automatically deleted items
    Alert notification
    Sends alert automatically to a user placed on hold; eliminates manual process
    Search dumpster
    Use multi-mailbox search to retrieve deleted or edited items indexed in dumpster folder 
  • 33. JournalingGreater Efficiency
    • Ability to journal individual mailboxes or SMTP address (hosted archive)
    • 34. Detailed reports per To/cc/bcc/Alt-Recipient and DL expansion
    Transport Journaling
    • Customers report up to 40% duplication of journal reports for example, internal/external recipients on same DL
    • 35. One report is created per message
    • 36. Can dramatically reduce hosted archive
    storage costs
    Journal Report De-duplication
  • 37. Journal DecryptionServer Decryption Agent
    Include clear text copies of protected messages and attachments in journal mailbox
    Enable virus scanning, content filtering, and content-based rules on IRM-protected messages
  • 38. Configuring Retention (Legal) Hold
  • 39. Exchange 2010 Archiving and RetentionKey Benefits Summary
    Seamless user experience
    • Move PSTs manually into Personal Archive folder for discovery
    • 40. Move items in primary mailbox automatically into Personal Archive to manage quota
    • 41. Access archive through Outlook or Outlook Web Access
    • 42. Apply retention policies and search across primary mailbox and Personal Archive
    Streamlined administrative experience
    • Leverage familiar Exchange management tools across all primary and archive mailboxes (retention policies, litigation hold, multi-mailbox search)
    • 43. Delegate compliance-related functions to non-IT compliance officers, legal, or HR through easy-to-use interface
    Reduced costs
    • No additional archive licenses (archive is part of Exchange Server 2010 ECAL)
    • 44. No separate archive to manage = lower administrative costs
    • 45. Option to use DAS-SATA storage architecture to reduce storage costs
  • Learn More About Exchange 2010
    Community Resources
    Technical Resources
    Get Hands on Training
    • Exchange Team Blog
    • 46. Exchange Forums
    • 47. The New Efficiency Virtual Launch Experience
    • 48. TechNet Exchange Website
    • 49. Exchange Webcasts and Podcasts
    • Training Offers—Exclusive for Launch Attendees here
  • 50. © 2009 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
    The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.