Form 1   Term 2   Week 2.1
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Form 1 Term 2 Week 2.1






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Form 1   Term 2   Week 2.1 Form 1 Term 2 Week 2.1 Presentation Transcript

  • INFORMATION COMMUNICATION TECHNOLOGY SHS 1 Term 2 ~ Week 2 Specific Objective ~ 1.2.1
  • Objectives
    • Edit, and save a word processing document using editing tools
  • Opening an Existing Document Method B ~ Standard Toolbar
    • Open Microsoft Word
    • Click the “OPEN” Icon on the “Standard Toolbar” and the “Open Dialogue Box” Will Appear.
    • Click “My Documents”
    • Look for the file or folder that contains your Document.
    • You will have to click the file or folder and then click open.
      • Depending on where your file is located you have to repeat the step '4' more then once.
  • Definition ~ Editing A Document
    • Editing document means making changes by inserting new text, removing (deleting) existing text or replacing existing text with something newer in its place.
  • Editing Tools
    • Tools that help in the editing of word processing documents:
      • Spell check function
      • Copy/paste function
      • Undo and Redo
      • Search and Replace
      • Overtype / Insert Mode (OVR)‏
  • Inserting and Overtype Mode
    • When entering and editing text, there are two (2) typing modes:
      • Insert Mode: Existing text moves to the right to make space for the new text as it is inserted.
      • Overwrite Mode: Existing text is replaced with the new text as it is inserted.
  • Inserting and Overtype Mode ~ By The Numbers
    • Press the INSERT KEY on the Keyboard to change from OVERTYPE to INSERT Mode. You can observe what mode you are in by looking on the STATUS BAR.
  • Inserting Text ~ In An Existing Sentence
    • Position the insertion pointer at where you want to insert the new text/word and click immediately to the LEFT of that character.
    • Type the word you want to insert and then press the SPACEBAR one time.
  • Erasing/Deleting Text Using ~ Backspace / Delete Keys
    • The BACKSPACE key is used to remove characters to the left of the insertion point.
    • DELETE key is used to remove characters to the right of the insertion point.
  • Erasing/Deleting Text Using ~ By The Numbers
    • Position the insertion pointer at where you want to delete the existing text/word and single left click.
    • Press the BACKSPACE or DELETE key as you require to delete the unwanted text.
  • Selecting Text
    • Selected text appears highlighted with a different colour background, often black but may vary from one computer to another; to distinguish it from text that is not selected.
    • When text is selected, the next text you type, regardless of length, replaces the selected text.
  • By The Numbers ~ Selecting Text
    • “ Place” the Insertion Pointer at the end of the text you wish to select.
    • Then “Click & Hold” the LEFT mouse button.
    • “ Highlight” the text you wish to select. After all the text you want to work on is highlighted and only then, do you . . .
    • “ Let Go” of the LEFT mouse button.
  • Replacing Text
    • After your text is selected now you can type to replace the selected one or press delete key to remove the selected text.
    • Check spacing before and after the new text you typed. If you need to add a space click where you need to add the space to position the insertion point and then press the SPACEBAR.
  • Creating & Combining Paragraphs
    • To create a new paragraph in your document, press the ENTER key.
    • This inserts a hard return, and it moves the insertion point to the beginning of the next line.
  • Creating & Combining Paragraphs
    • Each time you start a new paragraph, an invisible (i.e. does not print) paragraph mark is added to the document.
    • To see the paragraph marks, click on the SHOW/HIDE paragraph icon on the Standard bar.
  • Topographical Errors
    • Green Wavy line represents a possible grammatical mistake(s).
    • Red Wavy line represents a possible spelling mistake(s).
  • Topographical Errors
    • When a word is misspelled or not found in the Microsoft Word's dictionary the Wavy Red line appears.
    • Repeated words such as (“is is”) are identified by a red wavy underline.
  • Spelling And Grammar
    • Microsoft Word checks spelling and grammar automatically as you type.
    • You can also check spelling and grammar all at once.
  • Checking Grammar & Spelling As You Work Right Click (Method A)
    • After you finish typing, place the mouse pointer on the underlined word and click the right mouse button to open a shortcut menu of correction options.
      • Right-click on any word that has is underlined in wavy red or green.
      • Select the command or the spelling alternative you want.
  • Checking Spelling & Grammar As You Work Right Click (Method A)
    • If no correct suggested spelling appears on the shortcut menu, single left click on the word and edit it yourself.
    • If you are unable to correct the spelling try right clicking on the word again in the hopes that the machine will now make and appropriate spelling suggestion.
  • Checking Spelling & Grammar All At Once (Method B)
    • On the Standard toolbar, click Spelling and Grammar.
    • When Word finds a possible spelling or grammatical problem, make your changes in the Spelling and Grammar dialog box.
  • Checking Spelling & Grammar All At Once (Method B)
    • You can choose one of the following:
      • Correct spelling from the suggested words at the top of the list.
      • Ignore all to remove every underlining and ignore every occurrence of the word.
      • Add the word to the dictionary. This means that in the future, Microsoft word will no longer identify the word as misspelled or unknown.
      • Correct the spelling manually.
  • Spelling & Grammar Dialogue Box
  • Spelling & Grammar Dialogue Box
    • Display area for Mistakes
    • Display area for Suggestions
    • Ignore and maintains t he spelling
    • Ignore and maintain all of the same spelling
    • Changes the mistake to what is suggested
    • Changes all of the same spelling mistake
    • Exits the dialog box altogether
    • Undo the last change you made
    • Open a dialog box for other settings
    • Uncheck to ignore all grammatical errors
  • Somethings To Keep In Mind
    • If you mistype a word but the result is not a misspelling (for example, "from" instead of "form" or "there" instead of "their"), the spelling checker will not flag the word.
    • The spell check we are using relies on an American Dictionary for spellings there for words like colour will appear wrong,when in actual fact they are correct.
  • Undoing Changes
    • The undo command is used to reverse a recently made change(s).
    • Commands and operations that cannot be undo include:
      • Save
      • Print
      • Open
      • New document
  • Undoing Changes
    • On the standard toolbar click undo button to undo your last change
    • On the Menu Bar. Select Edit then Undo to undo your last change.
  • Redoing Your Changes
    • The “REDO” button on the standard toolbar is the vice versa of the “UNDO” button.
    • You can reverse the results of the last change by clicking the Redo Button.
    • Click the Redo Button to restore your previously undone action.
  • Cut / Copy / Paste
    • You can use the Cut / Copy and Paste to move or duplicate text over a long distance or to another application. Example from MS Word to MS Excel.
    • Helps to save time by not retyping text.
  • (CCP) By The Numbers ~ Menu Bar (Method A)
    • Select the text.
    • Goto the “Edit Menu” and select your desired function, CUT or COPY .
    • Then place your “Insertion Pointer” at the location where you which to PASTE your text.
    • Click one time with the LEFT mouse button to get your Insertion Cursor.
    • Then you go back to the “Edit Menu” and select PASTE .
  • (CCP) By The Numbers ~ Standard ToolBar (Method B)
    • Select the text.
    • Then go to the “Standard Toolbar” and select your desired function. CUT or COPY .
    • Then place your “Insertion Pointer” at the location where you which to PASTE your text.
    • Click one time with the LEFT mouse button to get your Insertion Cursor.
    • Then you go to the “Standard Toolbar” and select PASTE .
  • Find / Search and Replace
    • You can use the Find and Replace features to quickly find and, if essential replace all occurrences of a particular word or phrase.
  • Find / Search and Replace By The Numbers (Part 1 of 3)
    • Click on EDIT on the menu bar.
    • Click REPLACE. The Find and Replace dialog box opens with the Replace tab in front. For a simple Replace, you can use the default options available.
  • Find / Search and Replace By The Numbers (Part 2 of 3)
    • In the find what box, type “the text you want to replace” (i.e. The text that is already in the document.)
  • Find / Search and Replace By The Numbers (Part 3 of 3)
    • In the Replace with box, type the new text to replace the old.
    • Click on the Replace All button to replace all occurrence.
    • Click the close button to return to your document and view changes.
    • Review the document to see the changes.
  • Save By The Numbers (Method A) ~ Standard Toolbar
    • Click the “Save” Icon on the “Standard Toolbar”
    • Click “My Documents”
    • Create Your New Folder (optional)
    • Type your “File Name”
    • Click Save
  • Save As A New Document Menu Bar ~ By The Numbers
    • SLC FILE on the Menu Bar.
    • Select “Save As...”
    • SLC “My Documents”
    • Create Your New Folder (optional)
    • Type your new “File Name”
    • Click Save