Form 1 Term 2 Week 2.1

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Form 1 Term 2 Week 2.1

  1. 1. INFORMATION COMMUNICATION TECHNOLOGY SHS 1 Term 2 ~ Week 2 Specific Objective ~ 1.2.1
  2. 2. Objectives <ul><li>Edit, and save a word processing document using editing tools </li></ul>
  3. 3. REVIEW HOW TO OPEN AN EXISTING FILE
  4. 4. Opening an Existing Document Method B ~ Standard Toolbar <ul><li>Open Microsoft Word </li></ul><ul><li>Click the “OPEN” Icon on the “Standard Toolbar” and the “Open Dialogue Box” Will Appear. </li></ul><ul><li>Click “My Documents” </li></ul><ul><li>Look for the file or folder that contains your Document. </li></ul><ul><li>You will have to click the file or folder and then click open. </li></ul><ul><ul><li>Depending on where your file is located you have to repeat the step '4' more then once. </li></ul></ul>
  5. 5. EDITING A MICROSOFT WORD DOCUMENT
  6. 6. Definition ~ Editing A Document <ul><li>Editing document means making changes by inserting new text, removing (deleting) existing text or replacing existing text with something newer in its place. </li></ul>
  7. 7. EDITING TOOLS
  8. 8. Editing Tools <ul><li>Tools that help in the editing of word processing documents: </li></ul><ul><ul><li>Spell check function </li></ul></ul><ul><ul><li>Copy/paste function </li></ul></ul><ul><ul><li>Undo and Redo </li></ul></ul><ul><ul><li>Search and Replace </li></ul></ul><ul><ul><li>Overtype / Insert Mode (OVR)‏ </li></ul></ul>
  9. 9. INSERT / OVERTYPE MODE
  10. 10. Inserting and Overtype Mode <ul><li>When entering and editing text, there are two (2) typing modes: </li></ul><ul><ul><li>Insert Mode: Existing text moves to the right to make space for the new text as it is inserted. </li></ul></ul><ul><ul><li>Overwrite Mode: Existing text is replaced with the new text as it is inserted. </li></ul></ul>
  11. 11. Inserting and Overtype Mode ~ By The Numbers <ul><li>Press the INSERT KEY on the Keyboard to change from OVERTYPE to INSERT Mode. You can observe what mode you are in by looking on the STATUS BAR. </li></ul>
  12. 12. INSERTING TEXT
  13. 13. Inserting Text ~ In An Existing Sentence <ul><li>Position the insertion pointer at where you want to insert the new text/word and click immediately to the LEFT of that character. </li></ul><ul><li>Type the word you want to insert and then press the SPACEBAR one time. </li></ul>
  14. 14. ERASING / DELETING EXISTING TEXT
  15. 15. Erasing/Deleting Text Using ~ Backspace / Delete Keys <ul><li>The BACKSPACE key is used to remove characters to the left of the insertion point. </li></ul><ul><li>DELETE key is used to remove characters to the right of the insertion point. </li></ul>
  16. 16. Erasing/Deleting Text Using ~ By The Numbers <ul><li>Position the insertion pointer at where you want to delete the existing text/word and single left click. </li></ul><ul><li>Press the BACKSPACE or DELETE key as you require to delete the unwanted text. </li></ul>
  17. 17. SELECTING TEXT
  18. 18. Selecting Text <ul><li>Selected text appears highlighted with a different colour background, often black but may vary from one computer to another; to distinguish it from text that is not selected. </li></ul><ul><li>When text is selected, the next text you type, regardless of length, replaces the selected text. </li></ul>
  19. 19. By The Numbers ~ Selecting Text <ul><li>“ Place” the Insertion Pointer at the end of the text you wish to select. </li></ul><ul><li>Then “Click & Hold” the LEFT mouse button. </li></ul><ul><li>“ Highlight” the text you wish to select. After all the text you want to work on is highlighted and only then, do you . . . </li></ul><ul><li>“ Let Go” of the LEFT mouse button. </li></ul>
  20. 20. DEMONSTRATION
  21. 21. REPLACING EXISTING TEXT
  22. 22. Replacing Text <ul><li>After your text is selected now you can type to replace the selected one or press delete key to remove the selected text. </li></ul><ul><li>Check spacing before and after the new text you typed. If you need to add a space click where you need to add the space to position the insertion point and then press the SPACEBAR. </li></ul>
  23. 23. CREATING AND COMBINING PARAGRAPHS
  24. 24. Creating & Combining Paragraphs <ul><li>To create a new paragraph in your document, press the ENTER key. </li></ul><ul><li>This inserts a hard return, and it moves the insertion point to the beginning of the next line. </li></ul>
  25. 25. Creating & Combining Paragraphs <ul><li>Each time you start a new paragraph, an invisible (i.e. does not print) paragraph mark is added to the document. </li></ul><ul><li>To see the paragraph marks, click on the SHOW/HIDE paragraph icon on the Standard bar. </li></ul>¶
  26. 26. CHECKING GRAMMAR AND SPELLING
  27. 27. Topographical Errors <ul><li>Green Wavy line represents a possible grammatical mistake(s). </li></ul><ul><li>Red Wavy line represents a possible spelling mistake(s). </li></ul>
  28. 28. Topographical Errors <ul><li>When a word is misspelled or not found in the Microsoft Word's dictionary the Wavy Red line appears. </li></ul><ul><li>Repeated words such as (“is is”) are identified by a red wavy underline. </li></ul>
  29. 29. Spelling And Grammar <ul><li>Microsoft Word checks spelling and grammar automatically as you type. </li></ul><ul><li>You can also check spelling and grammar all at once. </li></ul>
  30. 30. Checking Grammar & Spelling As You Work Right Click (Method A) <ul><li>After you finish typing, place the mouse pointer on the underlined word and click the right mouse button to open a shortcut menu of correction options. </li></ul><ul><ul><li>Right-click on any word that has is underlined in wavy red or green. </li></ul></ul><ul><ul><li>Select the command or the spelling alternative you want. </li></ul></ul>
  31. 31. Checking Spelling & Grammar As You Work Right Click (Method A) <ul><li>If no correct suggested spelling appears on the shortcut menu, single left click on the word and edit it yourself. </li></ul><ul><li>If you are unable to correct the spelling try right clicking on the word again in the hopes that the machine will now make and appropriate spelling suggestion. </li></ul>
  32. 32. Checking Spelling & Grammar All At Once (Method B) <ul><li>On the Standard toolbar, click Spelling and Grammar. </li></ul><ul><li>When Word finds a possible spelling or grammatical problem, make your changes in the Spelling and Grammar dialog box. </li></ul>ABC
  33. 33. Checking Spelling & Grammar All At Once (Method B) <ul><li>You can choose one of the following: </li></ul><ul><ul><li>Correct spelling from the suggested words at the top of the list. </li></ul></ul><ul><ul><li>Ignore all to remove every underlining and ignore every occurrence of the word. </li></ul></ul><ul><ul><li>Add the word to the dictionary. This means that in the future, Microsoft word will no longer identify the word as misspelled or unknown. </li></ul></ul><ul><ul><li>Correct the spelling manually. </li></ul></ul>
  34. 34. Spelling & Grammar Dialogue Box
  35. 35. Spelling & Grammar Dialogue Box <ul><li>Display area for Mistakes </li></ul><ul><li>Display area for Suggestions </li></ul><ul><li>Ignore and maintains t he spelling </li></ul><ul><li>Ignore and maintain all of the same spelling </li></ul><ul><li>Changes the mistake to what is suggested </li></ul><ul><li>Changes all of the same spelling mistake </li></ul><ul><li>Exits the dialog box altogether </li></ul><ul><li>Undo the last change you made </li></ul><ul><li>Open a dialog box for other settings </li></ul><ul><li>Uncheck to ignore all grammatical errors </li></ul>
  36. 36. Somethings To Keep In Mind <ul><li>If you mistype a word but the result is not a misspelling (for example, &quot;from&quot; instead of &quot;form&quot; or &quot;there&quot; instead of &quot;their&quot;), the spelling checker will not flag the word. </li></ul><ul><li>The spell check we are using relies on an American Dictionary for spellings there for words like colour will appear wrong,when in actual fact they are correct. </li></ul>
  37. 37. THE UNDO AND REDO COMMANDS
  38. 38. Undoing Changes <ul><li>The undo command is used to reverse a recently made change(s). </li></ul><ul><li>Commands and operations that cannot be undo include: </li></ul><ul><ul><li>Save </li></ul></ul><ul><ul><li>Print </li></ul></ul><ul><ul><li>Open </li></ul></ul><ul><ul><li>New document </li></ul></ul>
  39. 39. Undoing Changes <ul><li>On the standard toolbar click undo button to undo your last change </li></ul><ul><li>On the Menu Bar. Select Edit then Undo to undo your last change. </li></ul>
  40. 40. Redoing Your Changes <ul><li>The “REDO” button on the standard toolbar is the vice versa of the “UNDO” button. </li></ul><ul><li>You can reverse the results of the last change by clicking the Redo Button. </li></ul><ul><li>Click the Redo Button to restore your previously undone action. </li></ul>
  41. 41. CUT / COPY / PASTE
  42. 42. Cut / Copy / Paste <ul><li>You can use the Cut / Copy and Paste to move or duplicate text over a long distance or to another application. Example from MS Word to MS Excel. </li></ul><ul><li>Helps to save time by not retyping text. </li></ul>
  43. 43. (CCP) By The Numbers ~ Menu Bar (Method A) <ul><li>Select the text. </li></ul><ul><li>Goto the “Edit Menu” and select your desired function, CUT or COPY . </li></ul><ul><li>Then place your “Insertion Pointer” at the location where you which to PASTE your text. </li></ul><ul><li>Click one time with the LEFT mouse button to get your Insertion Cursor. </li></ul><ul><li>Then you go back to the “Edit Menu” and select PASTE . </li></ul>
  44. 44. (CCP) By The Numbers ~ Standard ToolBar (Method B) <ul><li>Select the text. </li></ul><ul><li>Then go to the “Standard Toolbar” and select your desired function. CUT or COPY . </li></ul><ul><li>Then place your “Insertion Pointer” at the location where you which to PASTE your text. </li></ul><ul><li>Click one time with the LEFT mouse button to get your Insertion Cursor. </li></ul><ul><li>Then you go to the “Standard Toolbar” and select PASTE . </li></ul>
  45. 45. FIND / SEARCH / REPLACE
  46. 46. Find / Search and Replace <ul><li>You can use the Find and Replace features to quickly find and, if essential replace all occurrences of a particular word or phrase. </li></ul>
  47. 47. Find / Search and Replace By The Numbers (Part 1 of 3) <ul><li>Click on EDIT on the menu bar. </li></ul><ul><li>Click REPLACE. The Find and Replace dialog box opens with the Replace tab in front. For a simple Replace, you can use the default options available. </li></ul>
  48. 48. Find / Search and Replace By The Numbers (Part 2 of 3) <ul><li>In the find what box, type “the text you want to replace” (i.e. The text that is already in the document.) </li></ul>
  49. 49. Find / Search and Replace By The Numbers (Part 3 of 3) <ul><li>In the Replace with box, type the new text to replace the old. </li></ul><ul><li>Click on the Replace All button to replace all occurrence. </li></ul><ul><li>Click the close button to return to your document and view changes. </li></ul><ul><li>Review the document to see the changes. </li></ul>
  50. 50. QUESTIONS
  51. 51. REVIEW HOW TO 'SAVE / SAVE AS'
  52. 52. Save By The Numbers (Method A) ~ Standard Toolbar <ul><li>Click the “Save” Icon on the “Standard Toolbar” </li></ul><ul><li>Click “My Documents” </li></ul><ul><li>Create Your New Folder (optional) </li></ul><ul><li>Type your “File Name” </li></ul><ul><li>Click Save </li></ul>
  53. 53. Save As A New Document Menu Bar ~ By The Numbers <ul><li>SLC FILE on the Menu Bar. </li></ul><ul><li>Select “Save As...” </li></ul><ul><li>SLC “My Documents” </li></ul><ul><li>Create Your New Folder (optional) </li></ul><ul><li>Type your new “File Name” </li></ul><ul><li>Click Save </li></ul>

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