Form 1 Term 2 Week 1.3

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Form 1 Term 2 Week 1.3

  1. 1. INFORMATION COMMUNICATION TECHNOLOGY Term 2 ~ Week 1 Specific Objective ~ 1.1.3 Specific Objective ~ 1.1.4
  2. 2. Objectives <ul><li>Open a previously saved file. </li></ul><ul><li>Save a document with the ‘Save As’ command. </li></ul>
  3. 3. REVIEW HOW TO OPEN MS WORD USING THE START MENU
  4. 4. By The Numbers Launching Word Method A ~ Start Menu <ul><li>Start </li></ul><ul><li>All Programs </li></ul><ul><li>MS Office </li></ul><ul><li>Ms Word 2003 </li></ul>
  5. 5. DISCUSSION “WHY DO WE WANT TO OPEN AN EXISTING DOCUMENT?”
  6. 6. OPENING AN EXISTING DOCUMENT WHAT MUST WE KNOW?
  7. 7. It Helps To Know . . . <ul><li>The Name of the file </li></ul><ul><li>The location of the file </li></ul><ul><li>Type of document (memo, fax, letter) </li></ul><ul><li>Topic </li></ul><ul><li>Date of the material </li></ul><ul><li>Author / Typist </li></ul><ul><li>Others Criteria? </li></ul>
  8. 8. Opening an Existing Document Method A ~ Double Click the Icon <ul><li>Place the mouse pointer on the User Data Icon. It will be located where you saved your file. </li></ul><ul><ul><li>My Documents </li></ul></ul><ul><ul><li>Your Pen Drive </li></ul></ul><ul><ul><li>Floppy Disk </li></ul></ul><ul><li>Double click the icon. </li></ul>
  9. 9. Opening an Existing Document Method B ~ Standard Toolbar <ul><li>Open Microsoft Word </li></ul><ul><li>Click the “OPEN” Icon on the “Standard Toolbar” and the “Open Dialogue Box” Will Appear. </li></ul><ul><li>Click “My Documents” </li></ul><ul><li>Look for the file or folder that contains your Document. </li></ul><ul><li>You will have to click the file or folder and then click open. </li></ul><ul><ul><li>Depending on where your file is located you have to repeat the step '4' more then once. </li></ul></ul>
  10. 10. Opening an Existing Document Method C ~ File menu <ul><li>Open Microsoft Word </li></ul><ul><li>Click FILE on the Menu Bar and the “Open Dialogue Box” Will Appear. </li></ul><ul><li>Click “My Documents” </li></ul><ul><li>Look for the file or folder that contains your Document. </li></ul><ul><li>You will have to click the file or folder and then click open. </li></ul><ul><ul><li>Depending on where your file is located you have to repeat the step '4' more then once. </li></ul></ul>
  11. 11. THE OPEN DIALOUGE BOX
  12. 12. Open Dialogue Box (1 of 2) <ul><li>Look In List </li></ul><ul><li>Open / Cancel </li></ul><ul><li>File Name / File of Type </li></ul><ul><li>Side Bar </li></ul>1 2 3 4 CURRENT FOLDER
  13. 13. Open As Dialogue Box (2 of 2) <ul><li>Look In List ~ Displays all storage devices. </li></ul><ul><li>Open ~ Completes the process or opening your user file. Cancel ~ Closes the dialogue box. </li></ul>
  14. 14. PRACTICE OPEN YOUR PREVIOUSLY SAVED WORK (YOU TYPED NAMES)
  15. 15. THE DIFFERENCE BETWEEN “SAVE” AND “SAVE AS” WHY WE WOULD CHOSE “SAVE” vs. “SAVE AS”
  16. 16. <ul><li>Saves the current file under the same name in the same location. </li></ul><ul><li>If a file is newly created then Save will open the Save As Dialogue Box. </li></ul><ul><li>It replaces the current information over the old, in the same place with the same name. </li></ul><ul><li>Will always bring up the Save As Dialogue Box allowing you to change the file name and its save location. </li></ul><ul><li>Assuming you make a change to name or location, the original file will still be intact in its original location after the Save As. </li></ul>SAVE SAVE AS
  17. 17. DISCUSSION WHY WOULD WE CHOSE TO USE 'SAVE' vs. 'SAVE AS'?
  18. 18. Save vs. Save As . . .
  19. 19. Save As A New Document Menu Bar ~ By The Numbers <ul><li>SLC FILE on the Menu Bar. </li></ul><ul><li>Select “Save As...” </li></ul><ul><li>SLC “My Documents” </li></ul><ul><li>Create Your New Folder (optional) </li></ul><ul><li>Type your new “File Name” </li></ul><ul><li>Click Save </li></ul>
  20. 20. Save As Dialogue Box <ul><li>Save In List </li></ul><ul><li>Create New Folder </li></ul><ul><li>Save / Cancel </li></ul><ul><li>File Name / Save as Type </li></ul><ul><li>Side Bar </li></ul>1 2 3 4 5 CURRENT FOLDER
  21. 21. REVIEW SAVING BY THE NUMBERS
  22. 22. Save By The Numbers (Method A) ~ Standard Toolbar <ul><li>Click the “Save” Icon on the “Standard Toolbar” </li></ul><ul><li>Click “My Documents” </li></ul><ul><li>Create Your New Folder (optional) </li></ul><ul><li>Type your “File Name” </li></ul><ul><li>Click Save </li></ul>
  23. 23. Save By The Numbers (Method B) ~ Menu Bar <ul><li>Click FILE on the Menu Bar. </li></ul><ul><li>Click on Save. </li></ul><ul><li>Click “My Documents” </li></ul><ul><li>Create Your New Folder (optional) </li></ul><ul><li>Type your “File Name” </li></ul><ul><li>Click Save (How do we save to a pen drive.) </li></ul>
  24. 24. QUESTIONS

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