ORGANIZATIONAL DEVLOPMENT & ITS INTERVENTIONS

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ORGANIZATIONAL DEVLOPMENT & ITS INTERVENTIONS

  1. 1. CONTENTS:  INTRODUCTION.  MEANING OF OD.  OBJECTIVES OF OD.  CHARACTERISTICS OF OD  ASSUMPTIONS AND VALUES OF OD.  PROCESS OF OD.  EFFECTIVENESS OF OD. ORGANIZATIONAL DEVELOPMENT(OD)
  2. 2. INTRODUCTION TO OD: The term organizational development was coined by Richard Beckhard in the mid-1950s.Organizational development is an acronym of two words i.e., organization and development.  Organization: A social unit of people that is structured and managed to meet a need or to pursue collective goals.  Development: The systematic use of scientific and technical knowledge to meet specific objectives or requirements. ORGANIZATION DEVELOPMENT:  Organization development (OD) is a deliberately planned effort to increase an organization's relevance and viability.  Organizational development is the framework for change, and often times a manager helps to lead this change.
  3. 3. MEANING OF OD:  Organization development is known as both a field of applied behavioral science focused on understanding and managing organizational change and as a field of scientific study and inquiry.  OD is a systemic learning and development strategy intended to change the basics of beliefs, attitudes, and relevance of values and structure of the current organization to better absorb disruptive technologies, market opportunities, and ensuing challenges and chaos.
  4. 4.  To increase the level of inter-personal trust among employees.  To increase employee's level of satisfaction and commitment.  To confront problems instead of neglecting them.  To effectively manage conflict.  To increase cooperation among the employees.  To increase the organization problem solving.  To put in place process that will help improve the ongoing operation of the organization on a continuous basis. OBJECTIVES OF OD:
  5. 5. CHARACTERSTICS  1. HUMANISTIC VALUES: Positive beliefs about the potential of employees (McGregor's Theory Y).  2. SYSTEMS ORIENTATION: All parts of the organization, to include structure, technology, and people, must work together.  3. EXPERIENTIAL LEARNING: The learners' experiences in the training environment should be the kind of human problems they encounter at work. The training should NOT be all theory and lecture.  4. PROBLEM SOLVING: Problems are identified, data is gathered, corrective action is taken, progress is assessed, and adjustments in the problem solving process are made as needed. This process is known as Action Research.  5. CONTINGENCY ORIENTATION: Actions are selected and adapted to fit the need.  6. CHANGE AGENT: Stimulate, facilitate, and coordinate change.  7. LEVELS OF INTERVENTIONS: Problems can occur at one or more level in the organization so the strategy will require one or more interventions.
  6. 6.  ASSUMPTIONS AND VALUES OF OD: ASSUMTIONS  Individuals:  People want to grow and mature .  Employees have much to offer (e.g. creativity and energy) that is not being used at work .  Most employees desire the opportunity to contribute (they desire, seek and appreciate empowerment).  Groups:  Groups and teams are critical to organizational success and individual need satisfaction.  Groups have powerful influences on individual behaviour .  The complex roles to be played in groups require skill development. VALUES  Individuals:  OD aims to overcome obstacles to the natural human tendency to grow, enabling employees to contribute more to the organization.  OD stresses open communication, Treating employees with genuine dignity and respect is emphasized.  Groups:  Hiding feelings or not being accepted by the group diminishes individual willingness to solve problems constructively  Acceptance, collaboration and involvement lead to expressions of feelings and perceptions.
  7. 7.  Organization: Excessive controls, policies and rules are detrimental Conflict can be functional if properly channeled Individual and organizational goals can be compatible . In most organizations, the level of interpersonal support, trust and cooperation is lower than desirable and necessary  Organization: The way groups are linked, influences their Effectiveness, change should start at the top and gradually be introduced through the rest of the organization. The group links the top and bottom of the organization
  8. 8.  PROCESS OF OD: Organization Development (OD) is a planned approach to improve employee and organizational effectiveness by conscious interventions in those processes and structures that have an immediate bearing on the human aspect of the organization. A normal OD process can be phased in following manner: . Problem Identification Data Collection Diagnosis Planning and Implementation Evaluation and Feedback
  9. 9.  Problem identification: The first step in OD process involves understanding and identification of the existing and potential problems in the organization. The awareness of the problem includes knowledge of the possible organizational problems of growth, human satisfaction, the usage of human resource and organizational effectiveness.  Data Collection: Having understood the exact problem in this phase, the relevant data is collected through personal interviews, observations and questionnaires.  Diagnosis: OD efforts begin with diagnosis of the current situation. Usually, it is not limited to a single problem. Rather a number of factors like attitudes, assumption, available resources and management practice are taken into account in this phase. There are four steps in organizational diagnosis:  Structural analysis: Determines how the different parts of the organization are functioning in terms of laid down goals.
  10. 10.  Process analysis: Process implies the manner in which events take place in a sequence. It refers to pattern of decision making, communication, group dynamics and conflict management patterns within organization to help in the process of attainment of organizational goals.  Function analysis: This includes strategic variables, performance variables, results, achievements and final outcomes.  Domain analysis: Domain refers to the area of the organization for organizational diagnosis.  Planning and implementation: After diagnosing the problem, the next phase of OD, with the OD interventions, involves the planning and implementation part of the change process.  Evaluation and feedback: Any OD activity is incomplete without proper feedback. Feedback is a process of relaying evaluations to the client group by means of specific report or interaction
  11. 11. EFFECTIVENESS OF OD:  Providing opportunities for each organization member, as well as for the organization itself, to develop to his full potential.  Seeking to increase the effectiveness of the organization in terms of all of its goals.  Attempting to create an environment in which it is possible to find exciting and challenging work.  Providing opportunities for people in organizations to influence the way in which they relate to work, the organization, and the environment.
  12. 12. ORGANIZATION INTERVENTIONS(OI) CONTENTS  INTRODUCTION TO OI.  MEANING OF OI.  ASSUMPTIONS OF OI.  FACTORS THAT HELPS CHANGE AGENT.  CASE STUDY  EXAMPLES OF INTERVENTIONS.
  13. 13.  INTRODUCTION TO OI:  They may be introduced by a change agent as part of an improvement program, or they may be used by the client following a program to check on the state of the organization's health, or to effect necessary changes in its own behavior. "Structured activities" mean such diverse procedures as experiential exercises, questionnaires, attitude surveys, interviews, relevant group discussions, and even lunchtime meetings between the change agent and a member of the client organization.  Every action that influences an organization's improvement program in a change agent-client system relationship can be said to be an intervention.  There are many possible intervention strategies from which to choose.
  14. 14. MEANING OF OI:  "Interventions" are principal learning processes in the "action" stage of organization development. Interventions are structured activities used individually or in combination by the members of a client system to improve their social or task performance.  Interventions range from those designed to improve the effectiveness of individuals through those designed to deal with teams and groups, intergroup relations, and the total organization.  There are interventions that focus on task issues (what people do), and those that focus on process issues (how people go about doing it). Finally, interventions may be roughly classified according to which change mechanism they tend to emphasize: for example, feedback, awareness of changing cultural norms, interaction and communication, conflict, and education through either new knowledge or skill practice.
  15. 15.  ASSUMPTIONS OF OI: Several assumptions about the nature and functioning of organizations are made in the choice of a particular strategy. Beckhard lists six such assumptions:  The basic building blocks of an organization are groups (teams). Therefore, the basic units of change are groups, not individuals.  An always relevant change goal is the reduction of inappropriate competition between parts of the organization and the development of a more collaborative condition.  Decision making in a healthy organization is located where the information sources are, rather than in a particular role or level of hierarchy.  Organizations, subunits of organizations, and individuals continuously manage their affairs against goals. Controls are interim measurements, not the basis of managerial strategy.  One goal of a healthy organization is to develop generally open communication, mutual trust, and confidence between and across levels.
  16. 16.  FACTORS THAT HELP CHANGE AGENT: Some of the things which will help him are:  A real need in the client system to change.  Genuine support from management.  Setting a personal example: listening, supporting behavior.  A sound background in the behavioral sciences.  A working knowledge of systems theory.  A belief in man as a rational, self-educating being fully capable of learning better ways to do things.
  17. 17. CASE STUDY - COACHING FOR A NEW LEADER An organization made an external hire for Director of a 120 person department. The Director quickly made changes in how the work was performed resulting in serious employee dissatisfaction. Internal customers also complained about the changes. We were brought in to coach the Director. After some initial sessions, we then interviewed each direct report. We designed a workshop to address issues and suggestions for improving communication with this team. The Myers Briggs Type Inventory was taken by the team and results were shared in the workshop. There were many “ah ha” moments where the Director and dept. managers gained insight about each others preferences in making decisions, sharing info in staff meetings, etc. The Director modified his approach and the team members began to trust and have confidence in his willingness to listen and flex his approach.
  18. 18. OD INTERVENTIONS AT DIFFERENT LEVELS GROUP  Survey Feedback  MBO  Product & service quality  Team building  Process consultation INDIVIDUAL  Skill training  Leadership training  Succession planning  Role negotiation  Health promotion  Welfare quality of work life STRUCTURAL • Organization structure- Flat • Job redesign
  19. 19. GROUP SURVEY FEEDBACK- Activities that rely on questionnaire surveys to generate information. MBO- It is a process of defining objectives within an organization so that management and employees agree to the objectives and understand what they need to do. TEAM BUILDING- It ’s philosophy of job design in which employees are viewed as members of interdependent teams instead of as individual workers. PROCESS CUNSULTATION- Activities that help the client to perceive understand and act up on process events. PRODUCT & SERVICE QUALITY- To build systems for implementing raw material procurement, design, development, production, logistics and sales in a safe, high-quality manage.
  20. 20. INDIVIDUAL  SKILL TRAINING- These activities are designed to improve skills, abilities and knowledge. Several activities and approaches are possible, depending on the nature of the need.  LEADERSHIP TRAINING-Many OD professionals come from a training background. They understand that organizations cannot succeed long term without well-trained leaders.  SUCCESSION PLANNING- It is a process for identifying and developing internal people with the potential to fill key business leadership positions in the company.  ROLE NEGOTIATION- Making out clear the role clarity that who will do what.  HEALTH PROMOTION  WELFARE QUALITY OF WORK LIFE
  21. 21. STRUCTURAL • ORGANIZATION STRUCTURE- FLAT-Activities designed to improve the effectiveness of organizational structures and job designs. • JOB REDESIGN- Job rotation, Job enrichment, involves restructuring the elements such as tasks, duties and responsibilities of a specific job.
  22. 22. CONCLUSION  One of the critical aspects of making an intervention successful is being certain the person responsible for implementing change has a good knowledge of intervention appropriate to the situation.
  23. 23. Thank you

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