How to leverage health and safety to win more work
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How to Leverage health and safety to win more work in 2016. This webinar looked at how UK Electrical businesses could use H&S as a competitive advantage to win more work Visit www.handshq.com to watch a quick demo video
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How to leverage health and safety to win more work
- 1. HEALTH AND SAFETY DOCUMENTS MADE EASY How to leverage health and safety to win more work in 2016
- 2. 1. Quick intro about HANDS HQ 2. Why health and safety is so important to a growing electrical business 3. Get your health and safety paperwork to work for you 4. What you can do to be more efficient 5. Use health and safety to win more work Today’s Webinar
- 3. Quick intro to HANDS HQ
- 4. HANDS HQ is a cloud based app to help you create…
- 5. Risk assessments Method statements COSHH assessments …and soon Construction Phase Plans too!
- 6. The days of copy-and-paste are over! 80% 20% 0%0%0%0% TIME SAVING 80% “Accurate documents are so easy to produce with HANDS HQ. As a result, staff are taking a real interest developing their RAMS documents now”
- 7. From 90% of documents rejected, to 0% 90% 10%0%0%0%0% LESS REJECTIONS 90% Justyn Poppitt Managing Director JD Contract Sealants “I spend no more than five to ten minutes raising documents and we've had no documents sent back…"
- 8. All of this in minutes, from any laptop, tablet or phone
- 9. Why health and safety is so important to a growing electrical business
- 10. • Reducing lost time / incidents onsite • Avoiding jail and heavy fines • Win work by demonstrating H&S competence and effectiveness 3 direct cost benefits to your business…
- 11. Reducing lost time Issues Costs Absenteeism or sick leave Sum of costs associated with lost work time i.e. replacement and lost production Personnel turnover due to poor working environment, or early retirement or disability Sum of costs from unwanted turnover issues, such as replacement costs, additional training, productivity loss, advertisements, recruitment procedures
- 12. Avoiding jail and heavy fines • New sentencing guidelines in line with your turnover can now result in fines up to £20 million
- 13. Avoiding jail and heavy fines Company size Turnover Potential fines Large organisation £50 million+ £3 - £20 million Medium organisation £10 million - £50 million £1.2 - £7.5 million Small organisation £2 million - £10 million £350,000 - £2.8 million Micro organisation up to £2 million £180,000 - £800,000
- 14. Avoiding jail and heavy fines • Corporate manslaughter can result in jail time for directors or managers
- 15. Win work by demonstrating H&S competence and effectiveness • Indirectly, these new sentencing guidelines will have an even larger effect if you’re an electrical subcontractor
- 16. Principal contractors • Average profit margin across the top 25 UK construction firms down to 1.2% Company Turnover Profit ISG £1.6bn £7.0 million Laing O’Rourke £3.5bn £23.4 million Kier £2.07bn £70 million
- 17. Principal contractors • Health and safety is now an operational risk for principal contractors – a serious incident could wipe out an entire year’s profit • Even more pressure will be applied to subcontractors
- 18. Win work by demonstrating H&S competence and effectiveness • Getting your paperwork right and submitted on-time will offer the biggest direct advantage to winning more work
- 19. Get your health and safety paperwork working for you
- 20. Risk assessments Method statements COSHH assessments Day to day paperwork
- 21. 1. Write new documents for each job 2. Review control measures 3. Identify who’s at risk 4. Know the site rules and include them 5. Have a system in place for quickly making updates 6. Stay up-to-date on the latest legislation 7. Designate who’s responsible 7 ways to write better documents
- 22. 2. Review control measures 3. Identify who’s at risk 4. Know the site rules and include them 5. Have a system in place for quickly making updates 6. Stay up-to-date on the latest legislation 7. Designate who’s responsible 7 ways to write better documents
- 23. • The number 1 reason for rejected risk assessments and method statements is lack of project-specific details • Demonstrating your understanding of the different risks found on each site will often be the difference between acceptance or rejection by your client of your RAMS documents 7 ways to write better documents
- 24. 1. Write new documents for each job 3. Identify who’s at risk 4. Know the site rules and include them 5. Have a system in place for quickly making updates 6. Stay up-to-date on the latest legislation 7. Designate who’s responsible 7 ways to write better documents
- 25. • Review your control measures and make changes to your risk ratings 7 ways to write better documents
- 26. 1. Write new documents for each job 2. Review control measures 4. Know the site rules and include them 5. Have a system in place for quickly making updates 6. Stay up-to-date on the latest legislation 7. Designate who’s responsible 7 ways to write better documents
- 27. • Identify who could be at risk – and it’s not always the same on every job • If your working on tower scaffolding near a public walkway, not only are all site operatives at risk but also the public – your risk assessment should clearly identify this. 7 ways to write better documents
- 28. 1. Write new documents for each job 2. Review control measures 3. Identify who’s at risk 5. Have a system in place for quickly making updates 6. Stay up-to-date on the latest legislation 7. Designate who’s responsible 7 ways to write better documents
- 29. • Ensure site specific rules are included in your RAMS documents • If there are specific first-aid procedures, or special requirements for site access that need to be followed, mentioning them in your documentation will show your client that you’ve taken a good look at the site and considered the risks that are unique to that location and job. 7 ways to write better documents
- 30. 1. Write new documents for each job 2. Review control measures 3. Identify who’s at risk 4. Know the site rules and include them 6. Stay up-to-date on the latest legislation 7. Designate who’s responsible 7 ways to write better documents
- 31. • Ability to easily make changes, and submit new documents to principal contractor will impress - but also keep your staff safe • Many sites now employing dynamic risk assessments too 7 ways to write better documents
- 32. 1. Write new documents for each job 2. Review control measures 3. Identify who’s at risk 4. Know the site rules and include them 5. Have a system in place for quickly making updates 7. Designate who’s responsible 7 ways to write better documents
- 33. 7 ways to write better documents
- 34. 1. Write new documents for each job 2. Review control measures 3. Identify who’s at risk 4. Know the site rules and include them 5. Have a system in place for quickly making updates 6. Stay up-to-date on the latest legislation 7 ways to write better documents
- 35. • Demonstrate understanding of who’s ultimately responsible onsite 7 ways to write better documents
- 36. What you can do to be more efficient
- 37. Everyone is else struggling Hitachi Business Survey , 2016
- 38. 4 ways to be more efficient • Pre-prepare RAMS documentation • Have principal contractor templates pre- filled • Complete your documents from the field • Collaborative approach to distribute workload
- 39. Pre-prepare RAMS documentation • Repetitive tasks may not change much, i.e. PAT testing. Create RAMS templates for activities like these that can be easily edited • Working from heights on certain plant like access scaffolding could also be templated • Spend the time to create these documents upfront to avoid stress • These will all need to be edited for the job - but your templated documents may help reduce 60% of the workload
- 40. Principal contractor templates • Some principal contractors like you to complete RAMS in their format • Some information about your organisation can be prefilled and kept on file • If you can get your hands on these templates, it could be worth doing a test document – they’re not as daunting as they look!
- 41. Complete RAMS from the field • Get documents to your client – fast • No delays waiting to get back from the office • Impress them with accuracy and speed • As a construction manager, chasing subbies for their documents is really painful!
- 42. • If you’re a larger business, consider distributing the work load • Get your staff trained on how to compile RAMS & COSHH • Give them ownership, HSE like to see this – as long as you have a system in place Collaborative approach
- 43. Using H&S to win more work
- 44. • Make your documents site specific! • Focus on the accuracy of your documents • Collaborate on documents • Put effort into your RAMS and aim for 0 rejections, your client will notice the effort Let recap
- 45. • HSE provides a great free resource here • Watch our last webinar on 101 H&S for Electricians for the basics on your requirements More resources
- 46. Visit HANDSHQ.COM to watch a demo today
Editor's Notes
- The knock on effects will be largely worn by the smaller businesses like electrical contractors - who will be expected to have a more proactive approach to health and safety and minimising delays by getting accurate documentation to clients.
- Legally, Every employer and self employed person has to make an assessment of health and safety risk at the work place.
- Legally, Every employer and self employed person has to make an assessment of health and safety risk at the work place.
- Legally, Every employer and self employed person has to make an assessment of health and safety risk at the work place.
- Every job has its own individual risks and controls that need to be considered with most jobs never being exactly the same. If the site requires you to work from Scaffolding or mobile elevated work platforms (MEWPS), each will have very specific hazards that need to be considered and a plan needs to be produced on how these risks can be mitigated. Demonstrating your understanding of the different risks found on each site will often be the difference between acceptance or rejection by your client of your RAMS documents – it’s important you take the time to consider all the possible activities site operatives will be undertaking for the job.
- Legally, Every employer and self employed person has to make an assessment of health and safety risk at the work place.
- By reviewing the measures that you put in place to control risk, you can make sure that you’re always taking the right steps toward reducing the chance of an accident happening. Control measures will change for each site. Our risk assessment matrix will help you assess the risks at any site and easily reduce or increase the likelihood or severity for your task.
- Legally, Every employer and self employed person has to make an assessment of health and safety risk at the work place.
- When you’re assessing the risks at a job site, it’s important also identify who could be at risk – and it’s not always the same on every job. If your working on tower scaffolding near a public walkway, not only are all site operatives at risk but also the public – your risk assessment should clearly identify this.
- Legally, Every employer and self employed person has to make an assessment of health and safety risk at the work place.
- Speaking with site managers to get a handle on the rules of each site is crucial, and should be demonstrated in each RAMS document. If there are specific first-aid procedures, waste management guidelines, or special requirements for site access that need to be followed, mentioning them in your documentation will show your client that you’ve taken a good look at the site and considered the risks that are unique to that location and job.
- Legally, Every employer and self employed person has to make an assessment of health and safety risk at the work place.
- Whether there’s an unexpected task that needs to be completed, an additional team of contractors brought in to work, or just a change in the weather, you need to be able to update your documentation quickly to show that you’re prepared to deal with the new conditions. Tool box talks and staying in communication with workers will help you stay on top of changing conditions, and everyone having immediate access to the same risk assessment can make the updating process even more seamless.
- Legally, Every employer and self employed person has to make an assessment of health and safety risk at the work place.
- Health and safety legislation can change quickly, and being up-to-date on the latest laws and regulations is crucial for creating accurate documentation. Since the implementation of Health and Safety at Work Act in 1974, there have been over 150 new laws created, and on top of these new laws, there are amendments, redactions and approved codes of practice to stay on top of. Having out of date information in your RAMS is another reason to ensure you have a system in place that can be instantaneously updated across the business as soon as any laws or codes of practices change.
- Legally, Every employer and self employed person has to make an assessment of health and safety risk at the work place.
- When you detail the control measures that are necessary for handling a specific risk, it’s important to specify who’s responsible for enacting those control measures. Even if it’s understood that a certain group or person is responsible, making a note of it makes it clear to everyone involved that someone has been identified as the primary holder of responsibility for mitigating a particular risk or as changes to risk arise.
- Legally, Every employer and self employed person has to make an assessment of health and safety risk at the work place.
- A recent Hitachi Business Survey in 2016 found over 26% of SME’s believed compliance and regulation was one of the biggest concerns to growing their business, with a further 29% stating red tape was also affecting their business. Whilst these figures may be alarming, a more positive approach would be to consider them as a competitive edge. If your electrical business can get on top of these issues, you’ll be far better equipped and have more efficient systems in place to win more work as your business grows. Often the concerns listed above are from a lack of understanding and little time to investigate.
- Legally, Every employer and self employed person has to make an assessment of health and safety risk at the work place.
- Legally, Every employer and self employed person has to make an assessment of health and safety risk at the work place.
- Legally, Every employer and self employed person has to make an assessment of health and safety risk at the work place.
- Legally, Every employer and self employed person has to make an assessment of health and safety risk at the work place.
- Legally, Every employer and self employed person has to make an assessment of health and safety risk at the work place.
- Legally, Every employer and self employed person has to make an assessment of health and safety risk at the work place.
- Legally, Every employer and self employed person has to make an assessment of health and safety risk at the work place.