Take Aways from today Learn to set clear priorities and task setting The Truth About Frogs Take Action Immediately Develop Habits of Success Develop Positive Addictions! High Endorphins! There are no Short cuts Three D’s of Habit Forming Visualize yourself as you want to be
Principle 1Establishing Clarity # 1 reason why some people get their work done faster than others is they are absolutely clear about their goals and objectives. Only 3% percent of adults have clear, written goals
Great Rule of Thumb “Think on Paper” 1. Decide exactly what you want 2. Write it Down 3. Set a deadline for your goal 4. Make a list of everything you can think of that you are going to have to do to achieve your goal. 5. Organize the list into a plan. 6. Take action on your plan immediately. 7. Resolve to do something every day moving you towards your goal.
Principle 2Plan Every Day in Advance = Good ROE Every 10 to 12 minutes for you to plan out your day will help save you up to 2 hours in wasted time and effort.
Work From A List Increases productivity by 25% or more Make the list the night before for the workday ahead. Your subconscious mind works on the list as you sleep. Even coming up with great ideas as you sleep!
Different Lists for Different Purposes Master List- for every idea Monthly List Weekly List Daily List
10/90 Rule 10 Percent on time you spend planning and organizing your work before you begin will save you as much as 90 percent of the time in getting the job done once you get started.
Principle 3Apply the Rule of 80/20 to Everything Pareto Principle from 1895 The Top 20% in terms of money and influence, and the bottom 80% (the trivial many) 20 % of your activities will account for 80% of your results, 20% of your customers will account for 80% of your sales
80/20 Rule in Time Management Numbers of Tasks vs. Importance of Tasks Each one of 10 tasks may take the same amount of time to accomplish. But one or two of those tasks will contribute 4 or 10 times the values of the other tasks. Focus on Activities, Not Accomplishments
Motivate Yourself Just thinking about starting and finishing an important task motivates you to overcome procrastination. Eat that frog!
Principle 4Consider the Consequences Your attitude toward time, your “time horizon”, has an enormous impact on your behavior and your choices. Rule: Long-term thinking improves short-term decision making. Successful people have a clear future orientation. 5,10, or 20 years in the future.
Three Questions for Maximum Productivity What are my highest value activities? What can I and only I do that if done well will make a real difference? What is the most valuable use of my time right now? (What is my biggest frog of all at the moment?)
Principle 5Practice Creative Procrastination Procrastinate on low value activities Rule: You can get your time and your life under control only to the degree to which you discontinue lower-value activities.
Principle 6Use the ABCDE Method Continually The first law of success is concentration- to bend all the energies to one point, and to go directly to that point, looking neither to the right nor the left. -William Mathews
ABCDE Method Think on Paper Place ABCDE next to each A next to each item on the list before you begin the first task. A is defined as a “must do” , your A tasks are your frogs. B is defined as defined as a “should do”. C is defined as “would be nice to do” D is “delegate to someone else” E is “eliminate all together”
Principle 7Focus on Key Result Areas “When every physical and mental resource is focused, one’s power to solve a problem multiplies tremendously.” Norman Vincent Peale
Big 7 in Sales Prospecting Building Rapport and trust Identifying needs Presenting Persuasively Answering Objections Closing the sale Getting re-sales and referrals
Clarity Is Essential Key point to high performance is identifying the key result of your work. Make a list of the your most important output responsibilities and they are in sync with Management /company goals. Then grade yourself on a scale of 1-10 where are you the strongest and the weakest?
Rule “Your weakest key result area sets the height at which you can use all your other skills and abilities.” This rule says that although you could be exceptional in 6 of your 7 key results poor performance in the seventh key area, will hold you back and determine how much you achieve in the other skills
Poor Performance Produces Procrastination The better you become in a particular skill area, the more motivated you will be to perform that function, the less you will be to procrastinate.
The Great Question? “What one skill, if I developed and did it in excellent fashion, would have the greatest positive impact on my career?”
Principle 8 Apply the Law of 3 Three core tasks that you perform contain most of the value that you contribute to your business or organization. Your ability to identify and focus on these three key tasks and then focus on them most of the time is essential for you to perform at your best.
Principle 9Prepare Thoroughly Before you Begin Create a comfortable workspace Get on with the job “Perpetually writing a book” Launch towards your dreams “You miss 100 % of the shots you don’t take” Wayne Gretsky
Principle 10Take It One Oil Barrel at a Time Persons with comparatively moderate powers will accomplish much, if they apply themselves wholly and indefatigably to one thing at a time. - Samuel Smiles
Eat that Frog Homework Select any goal, task, or project in your life on which you have been procrastinating on and make a list of all the steps you will need to take to eventually complete the task. Then take just one step immediately. Sometimes all you need to do to get started is to sit down and complete one item on the list. And then do one more, and so on.
Principle 11Upgrade Your Key Skills Upgrading your skills is one of the most important personal productivity principles of all. A major reason for procrastination is a feeling of inadequacy, a lack of confidence or an inability in a key are of a task. Rule: Continuous learning is the minimum requirements for success in any field.
Principle 12Leverage Your Special Talents You are remarkable! You have special talents and abilities that set you apart. There are frogs you can eat or learn to eat that make you one of the most important people in your business or organization. Increase your earning ability by applying your special knowledge and skills!
Principle 13Identify Your Key Constraints Identify the Limiting Factor Apply the 80/20 Rule 80 % of the internal Constraints, are the factors holding you back from achieving your goals. Ask yourself internally “What is it in me that is holding me back?” By defining the constraint determines the strategy that you use to alleviate it.
Principle 14Put the Pressure on Yourself “The first requisite for success is the ability to apply your physical and mental energies to one problem incessantly without growing weary.” - Thomas Edison
Raise The Bar Lead the Field- See yourself as a role model for others. Raise the bar on yourself. Create Imaginary Deadlines By putting pressure on yourself you will accomplish more and better tasks faster than ever before.
Principle 15Maximize Your Personal Powers “Gather in your resources, rally all of your faculties, marshal all of your energies, focus all your capacities upon mastery of at least one field of endeavor” John Haggai
Maximize Your Personal Powers Overworking can mean under producing. Work at your own pace (find your best time when you are most productive), Sometimes the very best use of your time is to go home early and go to bed. Get enough sleep Guard your physical health
Principle 16Motivate Yourself into Action To perform at your best, you must become your own personal cheerleader. You must develop a routine of coaching yourself to play at the top of your game. Control Your Inner Dialogue Develop a Positive Mental Attitude
Be optimistic Martin Seliman’s 22 year study @ the University of PA summarized in his book “Learned Optimism” 1. Look for the good in every situation 2. Seek valuable lessons in every setback or difficulty. 3. Look for the solution to every problem. 4.Think and talk continually about their goals.
Principle 17Get Out of the Technological Time Sinks Don’t Become Addicted Technology is your friend Take Back your time Standardize and Delegate Refuse to be a slave A Servant, Not a Master Continuous Contact is Not Essential
Principle 18Slice and Dice the Task A major reason for procrastinating on big, important tasks is that they appear so large and formidable when you first approach them. Develop a Compulsion to Closure This means that you feel happier and more powerful when you start and complete a task of any kind. The bigger the task, the more elated you feel.
Principle 18Create Large Chunks of Time “Nothing can add more power to your life than concentrating all of your energies on a limited set of targets.” NidoQubein
Key Activities Schedule Blocks of Time Use a Time Planner Make every Minute Time
Principle 20Develop a Sense of Urgency Do not wait; the time will never be “just right.” Start where you stand, and work with whatever tools you may have at your command, and better tools will be found as you go along. –Napolean Hill
Urgency Getting into “Flow”-When you work on your most important tasks at a high and continous level of activity, you can actually enter into an amazing mental state “flow”. Trigger High Performance in Yourself- One of the ways you can trigger this state of flow is by developing a sense of urgency. This is an inner drive and desire to get the job done quickly and keep going. Build Up a Sense of Momentum- Momentum Principle: This principle says that it may take tremendous amounts of energy to overcome inertia, but then far less to keep it going.
Principle 21Single Handle Every Task Eat that frog! Every bit of planning, prioritizing, and organizing comes down to this simple concept. Every great achievement of humankind has been preceded by a long period of hard, concentrated work until the job was done.
Putting it all together 1. Set the table: Decide what you want. Clarity is essential. Write it down your goals and objectives before you begin. 2. Plan every day in advance: Think on paper. Every minute planned saves you 5-10 minutes in execution. 3. Apply the 80/20 Rule to everything: 20% of your activities will account for 80% of your results.
4. Consider the consequences: Your most important tasks and priorities. 5. Practice creative procrastination. 6. Use the ABCDE Method. 7.Focus on key result areas 8. The Law of Three 9. Prepare before you begin 10.Take it one oil barrel at a time 11. Upgrade your key skills 12. Leverage your special talents 13. Identify your key constraints 14. Put the pressure on yourself 15.Maximize your personal power 16. Motivate yourself into action 17.Get out of the technological time sinks 18. Slice and Dice the task 19. Create large chunks of time 20. Develop sense of urgency 21 . Single handle every task