Introduction to :Project Management                      1
Project Management Institute                           www.pmi.orgBuilding Professionalism in Project ManagementProject Ma...
A Guide to the Project Management Body of Knowledge   The Project Management Body of Knowledge (PMBOK) Guide    provides ...
What is the project?• A project is “a temporary endeavor  undertaken to accomplish a unique product  or service” (PMBOK® G...
You Can Apply Project Management toMany Areas   • Project management applies to work as well     as personal projects.   •...
Project Vs Operation
Example:Is the Memorial a project?                             7
What is Project Management?  Project management is “the application of  knowledge, skills, tools, and techniques  to proje...
Project Management        Process GroupsThe PMBOK® Guide divides the generallyrecognized good project management practices...
Project Management               Process GroupsMonitoring &      Closing     Initiating   Executing   PlanningControlling ...
Project Management                Process Groups                                           Monitoring &   Closing Initiati...
Project Management Process Groups
Project Management Processes 1/2                 Initiating               Planning              Executing      Monitoring ...
Project Management Processes 2/2                    Initiating             Planning               Executing         Monito...
PM Processes VS Project Processes        PM Processes          Project Processes :                 Initiating             ...
Monitor & ControlLevel of Acti vity                                                Executing                              ...
Project Management Framework         17
Project Management 9 Knowledge Areas   • Knowledge areas describe the key competencies     that project managers must deve...
Project integration management
Project Constraints                      20
Managing project constraints  Your project        Your project will   You need to manage  will need to         always have...
Managing project constraints             Cost           Resources      Time          Scope               Quality          ...
What does the project managers need?
Project Manager’s Tool Bag
Project Manager’s Tool Bag •   Communication Skills •   Organizational Skills •   Budgeting •   Problem solving •   Negoti...
Project StakeholdersA stakeholder is anyone who is affected eitherpositively or negatively by the cost, time, scope,resour...
Stakeholders
Project Stakeholders  • Stakeholders are the people involved in or    affected by project activities  • Stakeholders inclu...
What we do with the Stakeholders ?  •   Identify ALL of them  •   Determine ALL of their requirements  •   Determine their...
Stakeholders analysis
You Have to Know:   The sponsor of a project is responsible for   creating the project charter.   The sponsor of a project...
You Have to Know          Portfolio                      Program                     Project  A portfolio is a group of   ...
Notice that:   … what a project is NOT   • Projects are NOT: always strategic or critical   • Projects are NOT: ongoing op...
Ethics in Project Management  • Ethics is an important part of all    professions  • Project managers often face ethical  ...
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Introduction project management

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Introduction project management

  1. 1. Introduction to :Project Management 1
  2. 2. Project Management Institute www.pmi.orgBuilding Professionalism in Project ManagementProject Management Institute  Not for Profit Professional Association  Established in 1969 by 5 volunteers  Global Organization headquartered in Pennsylvania, USA  With more than 700,000 members worldwide  251 Charted Chapters  Local Chapter - Arabian Gulf Chapter  www.pmi-agc.com
  3. 3. A Guide to the Project Management Body of Knowledge  The Project Management Body of Knowledge (PMBOK) Guide provides and promotes a common lexicon for discussing, writing, and applying project management.  The PMBOK Guide is developed by PMI, and uses this document as a foundational project management reference for its professional development programs.  June 30, 2009 Fourth Edition of PMBOK Guide based exam starts 3
  4. 4. What is the project?• A project is “a temporary endeavor undertaken to accomplish a unique product or service” (PMBOK® Guide)• Attributes of projects: – unique purpose – temporary – require resources, often from various areas – should have a primary sponsor and/or customer – involve uncertainty 4
  5. 5. You Can Apply Project Management toMany Areas • Project management applies to work as well as personal projects. • Project management applies to many different disciplines (IT, construction, finance, sports, event planning, etc.) • Project management skills can help in everyday life 5
  6. 6. Project Vs Operation
  7. 7. Example:Is the Memorial a project? 7
  8. 8. What is Project Management? Project management is “the application of knowledge, skills, tools, and techniques to project activities in order to meet project requirements” (PMI*, Project Management Body of Knowledge (PMBOK® Guide) • On Time ON Budget To Specs 8
  9. 9. Project Management Process GroupsThe PMBOK® Guide divides the generallyrecognized good project management practicesinto 42 processes that fall into 5 process groups.You haven’t learned the names of the processgroups or knowledge areas yet... but you canprobably guess from their names how they fittogether! 9
  10. 10. Project Management Process GroupsMonitoring & Closing Initiating Executing PlanningControlling Here’s This is This is This means Here’s wherewhere you where you where tracking you fillfigure out figure out the the out all of yourwhat your how you work work, looking final project’s gets for problems paperwork and will do all ofhigh-level and fixing get the work. done.goals are. those paid for the problems work you’ve before completed. they derail 10 your project.
  11. 11. Project Management Process Groups Monitoring & Closing Initiating Planning Executing Controlling Here’s This is This is This means Here’s wherewhere you where you where tracking you fillfigure out figure out the the out all of yourwhat your how you work work, looking final project’s gets for problems paperwork and will do all ofhigh-level and fixing get the work. done.goals are. those paid for the problems work you’ve before completed. they derail 11 your project.
  12. 12. Project Management Process Groups
  13. 13. Project Management Processes 1/2 Initiating Planning Executing Monitoring & Closing Controlling Integration - Develop - Develop Project Management - Direct and - Monitor and - Close Project Plan. Manage Control Project Project or Charter. Project Work Phase. Execution. - Perform Integrated Change Control. Scope - Collect Requirements - Verify Scope. - Define Scope. - Control Scope. - Create WBS. Time - Define Activities. - Control Schedule. - Sequence Activities. - Estimate Activity Resources. - Estimate Activity Durations. - Develop Schedule. Cost - Estimate Costs. - Control Costs. - Determine Budget. Quality - Plan Quality. - Perform - Perform Quality Quality Control. Assurance. 13
  14. 14. Project Management Processes 2/2 Initiating Planning Executing Monitoring & Closing Controlling Human - Develop Human - Acquire Project Resources Resource Plan. Team. - Develop Project Team. - Manage Project Team. Communications - Identify - Plan Communications. - Distribute - Report stakeholders Information. Performance. . - Manage Stakeholder’ Expectations. Risk - Plan Risk Management. - Monitor and Control Risks. - Identify Risks. - Perform Qualitative Risk Analysis. - Perform Quantitative Risk Analysis. - Plan Risk Responses. Procurement - Plan Procurements. - Conduct - Administer - Close Procurements. Procurements. Procurements 14
  15. 15. PM Processes VS Project Processes PM Processes Project Processes : Initiating Analysis Planning Design Monitoring & Executing Controlling Development Closing Implementation 15
  16. 16. Monitor & ControlLevel of Acti vity Executing Planning Closing Initiating Time
  17. 17. Project Management Framework 17
  18. 18. Project Management 9 Knowledge Areas • Knowledge areas describe the key competencies that project managers must develop – 4 core knowledge areas lead to specific project objectives (scope, time, cost, and quality) – 4 facilitating knowledge areas are the means through which the project objectives are achieved (human resources, communication, risk, and procurement management) – 1 knowledge area (project integration management) affects and is affected by all of the other knowledge areas 18
  19. 19. Project integration management
  20. 20. Project Constraints 20
  21. 21. Managing project constraints Your project Your project will You need to manage will need to always have to the scope of work stay within a you do for the get done on budget. project. schedule. Time Cost Scope You have to Unexpected If your product have obstacles can doesn’t do what the people and wreck your it’s supposed to materials to get project if you do, the work done. don’t deal with you wont succeed. this one. Resources Quality Risk
  22. 22. Managing project constraints Cost Resources Time Scope Quality Risk Any time your project changes, you’ll need to know how that change affects all of the constraints. 22
  23. 23. What does the project managers need?
  24. 24. Project Manager’s Tool Bag
  25. 25. Project Manager’s Tool Bag • Communication Skills • Organizational Skills • Budgeting • Problem solving • Negotiation and influencing • Leading • Team building
  26. 26. Project StakeholdersA stakeholder is anyone who is affected eitherpositively or negatively by the cost, time, scope,resources, quality, or risks of your project.
  27. 27. Stakeholders
  28. 28. Project Stakeholders • Stakeholders are the people involved in or affected by project activities • Stakeholders include – the project sponsor and project team – support staff – customers – users – suppliers – opponents to the project 28
  29. 29. What we do with the Stakeholders ? • Identify ALL of them • Determine ALL of their requirements • Determine their expectations • Communicate with them • Manage their influence 29
  30. 30. Stakeholders analysis
  31. 31. You Have to Know: The sponsor of a project is responsible for creating the project charter. The sponsor of a project pays for the project. The PM manages the project. When you’re taking the exam , be careful when you see a question that asks you about the customer or client. the customer or client is also the sponsor. 31
  32. 32. You Have to Know Portfolio Program Project A portfolio is a group of A program is a group of A project is any work projects or programs that projects that are closely that are linked together by a linked, to the point where produces a specific business goal. managing them together result and is If an architecture firm was provides some benefit. temporary. Projects venturing into remodeling The always have existing buildings as well firm knows from a beginning and an as designing new experience end. Building ones, they might split their that creating huge a house is a classic firm’s efforts into separate skyscrapers example of New Construction and is dramatically different a project. Projects Remodeling portfolios than can be part since the goals for each building residential of programs or are quite different. homes, so portfolios, but A program is a group of residential home portfolios and projects that are construction programs can’t be would be its own separate part of a project. managed together program. because of a shared 32 benefit.
  33. 33. Notice that: … what a project is NOT • Projects are NOT: always strategic or critical • Projects are NOT: ongoing operations (or processes) • Projects are NOT: always successful 33
  34. 34. Ethics in Project Management • Ethics is an important part of all professions • Project managers often face ethical dilemmas • In order to earn PMP certification, applicants must agree to the PMP code of professional conduct
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