R A AIN
HELPING THE HELPLESS
Non-Governmental, Non Political ,Non Profitable Welfare Organization
Head Office: Chowk Sikandar Pura Peshawar City
Phone # 091-2216415, E-mail: email@example.com
TAHAFFUZ WELFARE ORGANIZATION PESHAWAR
The name of the organization shall be Tahaffuz Welfare Organization Peshawar.
The office of the Organization shall be located in Chock Sikander Pura Peshawar.
The area of operation shall N.W.F.P Pakistan.
AIMS AND OBJECTIVES
To provide health facilities in poor community.
Helping in helpless and devotion to relieving poor.
Welfare of Juvenal’s.
To provide health facilities to the poor and down trodden in the operational area of the
To organize fee medical camps.
Woman education; achievement and skill program.
To work for towards women development socials uplift and protection of women right in shape of
legal aid and social monetary help and assistance.
To work on healthy environment both (Social & Geographical).
To work on poverty alleviation program in operational area of the Organization.
To work on the Detoxification & Rehabilitation of drugs addicts.
To create awareness & motivate the community about social problems.
Prevention of human rights from all point of view.
3. ARTICLE 3
ELIGIBILITY FOR MEMBERSHIP
ELIGIBILITY FOR MEMBERSHIP
Any person supported the aims and objects of the Organization and is above 18 years age shall be eligible for the
membership of the Organization.
Residing in the area of operation of the Organization who has been approved is membership in executive body.
Shall be good of character and sound mind and not convicted by law for moral criminal offences.
Is loyal to Pakistan & all parts of it.
Agree to pay the prescribed fee.
No employee of the Organization can become its member.
A person who pays Rs. 5000/- or more in lump sum to the Organization and whose
association with the Organization is helping for the promotion of the objectives of the Organization shall be
invited by the executive board to be its patron.
LIFE TIME MEMBERS:
A person who pays Rs. 2000/- or more in lump sum to the Organization shall
be invited by the executive board to become a life time member.
Any member who applied on the prescribed from may become a member
subject to introduction and recommendation of the executive board on payment of annual membership fee
Rs. 600/- and monthly fee Rs. 50/-.
Any person rendered meritorious services for the causes of the Organization
may be a member of the executive board with out payment of membership fee.
ADMISSION OF MEMBERSHIP:
Person who fulfills the condition laid under Article --- 3 clause (2) may be invited by the
executive board to become patron of the Organization.
LIFE MEMBER & ORDINARY MEMBER:
a person fulfills the requirement as laid down by Article – 3
Clause (1) and desirous to be come life member or ordinary member shall apply on prescribed of the
organization. The executive board shall have power to accept or reject
4. such application. A person shall become the life member of the organization only after payment of the prescribed fee.
HONORARY MEMBERS: The executive board of the organization shall nominate honorary members. The honorary
member will be the persons who have eminent service for the organization according to the Article – 3 clause (2).
Any member may on his accord terminate his membership sending his resignation to General Secretary. The executive
board may accept his resignation provided all the outstanding are cleared to the satisfaction of the board.
Death of the member.
RESTORATION OF MEMBERSHIP.
Membership of a member may be restored after payment of O/S dues subject approval by executive
In conduct cases the executive board may if it is satisfied restore its member after assurance by the
member that he shall not work against the interest of the organization.
THE COMPOSITION POWER & FUNCTIONS OF THE GENERAL BODY & EXECUTIVE
The Organization shall consist of general body and executive board.
The general body of the Organization shall be composed of life members and ordinary
POWER AND FUNCTION OF THE GENERAL BODY:
The general body shall determine the policy and the programs of the Organization and approve
fiscal budget submitted by the executive board.
It shall hold election of the office bearers and members of the executive board and when due
through under supervision of social Welfare officer.
It shall appointed charted accountant for the purpose of auditing the accounts of the
It shall approve the report and audited statements of accounts of the previous year submitted by
the members and matters referred by the executive board.
It shall make amendments in the constitution of the Organization and when necessary. The
general body shall alone be competent to take all policy matters.
5. EXECUTIVE BOARD:
The executive board of the Organization shall be composed of the following office bearers and
1.CHAIRPERSON ONE2.Sr. Vice ChairpersonONE3.Vice ChairpersonONE4.General
SecretaryONE5.Joint SecretaryONE6.Press SecretaryONE7.Finance
SecretaryONE8.Coordination SecretaryONE9.Members Executive Board TWO
POWER AND FUNCTIONS OF THE EXECUTIVE BOARD
To act and represent the Organization in al matter and execute the policy and decision of the
To invite nominate; accept; suspend; cancel; or restore the membership of the person (s)
according to the provisions of the Article (3) of the constitution.
To appoint; suspend punish or dismiss paid staff of the Organization if deemed necessary. It shall
also determine the terms and condition of the employment of staff.
To prepare schemes; budget and progress reports and will be responsible for the maintenance
and case study of the office records and property act.
If a vacancy occurs in the executive board the executive board can nominate coop members (s)
to fill the vacancy occurs for the remaining tenure of the office.
It shall prepare annual activity reports, audited accounts and present them to General body for
It shall fix date time and place for holding annual General body as and due.
After the election of board shall maintain a register of member and kept up to date in which the
name and addresses of all categories of members of the Organization way of donation or
subscription as the case may be.
All poverty movable as well al immovable; belonging to the Organization and objectives of the
6. CLAUSE (6)
POWER AND DUTIES
The chairperson shall be the constitutional head of the Organization and shall preside all meetings.
He shall ensure that the provisions of the constitution are carried in all respect.
Shall have the power to sanction expenditure up to Rs. 40,000/- in each subject to approval by the executive board
in subsequent meetings.
He shall have the right of casting vote in any meeting in case of tie.
He shall supervise the working of the Organization; guide and help the office bearers in discharge of their duties.
He shall operate bank account jointly with the treasurer of the Organization.
Shall exercise all power of the chairperson in his absence and in his presence will assist the chairperson.
The General Secretary shall act consultation with the chairperson.
The general in the consultation with the chairperson shall prepare the agenda call meeting of the general body and
executive board in accordance with the provision of the constitution prepare and put up the minutes of the last
meeting for confirmation and maintain proper record of the same.
The General Secretary shall be responsible for the execution of the resolution and directive of the executive board &
The General secretary shall prepare annual about the work done by the Organization and submit it before the
executive body for the general body meeting as the may be.
The general secretary shall be responsible for submission of the report and return as desired by the registration
authority and the respective social Welfare office shall also be responsible for the office management and record of
The General shall verify all bills vouchers etc get approval of the chairperson & forward them to finance secretary for
security and payment as per rules.
Similar powers as that of senior vice chairperson in his absence.
SENIOR VICE CHAIRPERSON
In the absence of the General Secretary, Joint Secretary shall exercise all the power and function of the general
secretary and his presence shall assist the General Secretary.
7. PRESS SECRETARY
He shall give publicity of all the aims and object of the Organization and
publication of all such material.
He will also keep inform all concerned of the active of the Organization.
He shall operate bank account under joint signature of chairperson.
He shall arrange collection of donation; grants; aids; subscription & issue
He shall deposit the amount in the bank account of the Organization.
He shall maintain register of members; donors with their name and address.
Maintain account of income and expenditure in register prescribes under
section 9 of the ordinance of voluntary social agencies (Organization and
control) rules 1962.
Arrange audits of the account of the Organization and its affiliated Welfare
Prepared annual budget and quarterly reports and schemes for fun generation
and obtain approval of the executive board.
To establish much closer liaison with national and international Organization
WHO, Foundations, NGOs, Government etc.
Members of the executive board will be two: They will caste in any decision of the
body and will perform any work entrusted to them by the board.
ANNUAL GENERAL BODY MEETING
The General body shall meet once in your and shall be called Annual
General body Meeting
Venue of the Annual General body Meeting will be decided by the executive
board in a meeting with a clear notice of two weeks in advance with proper
In the case of emergence special meeting may be called with three days
1/3rd quorum will be necessary for each meeting.
EXECUTIVE BOARD MEETINGS:
The executive board shall meet once in a month with five day advance notice.
Special emergency meeting may be called without advanced notice at the discretion
1/3rd quorum will be necessary for each meeting.
TERMS OF THE OFFICE
Terms of the office shall be for a period of three (3) year for all the office bearers and
members of the executive board commencing from 1st of July and ending of 30th
Executive board must hand over charge to newly elected executive board with in ten
days after election under.
Executive board within ten days after election under supervision of election board and
in presence of social welfare office as the member of the election board.
9. CLAUSE (10)
Election of the office bearers and executive members of the executive board
shall bee held after three years.
Before election a three members election board other than those contesting
election will be formed which shall monitor and facilitate the election.
Election board consisting of three members shall not be eligible to contest
election for post of the executive board.
Election shall be held by secret ballot and each member shall have one vote.
Office bearers and members of executive board shall be elected in all
General body meeting held it a special date which notice being put up on the
notice board in the Organization premises 15 days before election and such
notice should be sent to members at least 15 days before election.
Nomination papers of the candidates bearing signature, addresses of
proposed and seconded who are bonafide members shall be submitted to
the president of the election board on week before the election date. The
candidate can withdraw within tow days of the submission of nomination
The executive body shall frame the rules relating to the procedure for
10. ARTICLE : 5
CLAUSE (1) FINANCIAL MANAGEMENT
The financial year of the Organization shall be from 1st July to 30th June of the subsequent years.
The fund of the Organization shall be kept in a schedule bank approved by the registration Authority.
The accounts of the Organization shall be audited annually by the charted Accountant.
The money, income and property of the Organization however derived shall be applicable solely to wards the
promotion of the aims and objectives.
No promotion of the money income and property of the Organization shall be paid directly be way of profit decided
bond or otherwise to any of its members or relatives.
The account shall be operated under joint signature of the fiancé secretary and chairperson of the executive
Any subscription donation or financial assistance etc shall be deposited in the bank within three days of its
REJECTION OF MEMBERSHIP
Person whose application for membership is rejected by the executive board can apply again after lapse of three
The application rejected second time by the executive board shall be put up before the general body for
consideration providing reasons for rejection.
A person whose application is rejected by the executive board will have the right to appeal to the general body
whose decision shall be final.
PRIVILEGE OF MEMBER:
1. The following member shall have the right to vote.
Life Time Member.
2. The following member shall not have the right to vote.
Members who have not cleared dues.
11. CLAUSE (6)
Suspension Cancellation and Registration of
Membership may be terminated in any of the following cases.
For nonpayment of subscription up to 30 days after due date. General secretary will issue 15 days
notice to defaulter members prior to the due date a second of 30 days will be given at the expiry of the
notice period if the dues are not cleared as per second notice; the person concerned will ispo-facto
cease to be a member.
Absence form meeting (General body & executive board).
A member who fails to attend three consecutive meeting with out prior intimation or justification shall
cease to be a member of executive board or General body as per following procedure.
The executive board shall give 15 days notice member (s) during which he shall submit a written reply
of his conduct.
In the event of explanation; being found unsatisfactory by the executive board may either administer a
warning or may ask the member to resign the membership from the Organization from the Organization
In the event of the said member refusing to resign his membership when ask to do so. The executive
board in a special meeting may decided the case with three forth (3/4) majority of its total strength of
For reason to be recorded in writing the executive board with three forth (3/4) majority of its total
membership may suspend forthwith the membership of the defaulter member maximum for a period of
three months during which executive board shall be bound to take final decision.
12. ARTICLE: 6
VOTE OF NO CONFIDENCE
Any member who for some reason show no confidence no an office
bearer or a member of the executive board shall inform the chairperson of
the executive board writing to this effect giving solid proof of the members
attitude misconduct, misusing power delegated under the constitution or
violating the Organization by laws by rules detrimental to the cause of the
The chairperson executive board shall give the said member a chance
to clear himself within 15 days of the receipt of no confidence motion and
after being satisfied that there are sufficient grounds to proceed against the
member concerned: the of article 4 and place the matter before the General
The General body shall with (2/3rd) majority decide either to remove
such office bearer/member of the executive board or otherwise.
13. ARTICLE 7
AMENDMENTS IN THE CONSTITUTION
Amendments in the constitution shall be made in a special meeting of the General body
for this purpose.
Any members wish to suggest an amendment in the constitution may do so by writing to
the executive board and proposed amendments shall be circulated among the members of the
General body with the notice of the meeting at which the amendments is to be considered at
least 30 days prior to the date of the meeting proposed amendments received from member up to
7 before it for consideration.
The amendments must be approved by three forth (3/4) majority of the total membership
of the General body.
The Organization shall not make any change in the constitution preamble memorandum of
article of the Organization rules and regulation or bye law with out prior approval of the
No amendments shall be enforced are applied without approval of the registration
authority (Director of social welfare Department) Government of NWFP.
The proposed amendments should be rooted through the concerned social welfare office
to the registration authority.
14. ARTICLE 8
ROLE OF SOCIAL WELFARE OFFICER:
SWO will member of election board and may every
meeting of General body or any if its functions.
SWO can check account and other record of agency
at any time and all relevant record will be provided
The SWO can pay visits to the Organization and
inspect any document without prior intimation or notice.
15. ARTICLE 9
DISSOLUTION OF THE ORGANIZATION
The Organization shall be dissolved in accordance with section 11 &
12 of the voluntary social welfare Agencies (Registration & Control) Ordinance
Signature Of Chairperson
Signature Of General Secretary