Personal Management -- Penn State Workforce Education & Development

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Presentation by David Passmore in WF ED 597, Scholarly Inquiry in Workforce Education & Development, at Penn State

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Personal Management -- Penn State Workforce Education & Development

  1. 1. Personal Action Management: Getting Things Done WF ED 597E, Scholarly Inquiry in Workforce Education & Development
  2. 2. How Do You Get Things Done? WF ED 597E, Scholarly Inquiry in Workforce Education & Development
  3. 3. “ Get everything out of your head. Make decisions about actions required on stuff when it shows up — not when it blows up. Organize reminders of your projects and the next actions on them in appropriate categories. Keep your system current, complete, and reviewed sufficiently to trust your intuitive choices about what you're doing (and not doing) at any time.” aka GTD ®
  4. 4. According to Wikipedia , GTD ® is an action–management system that… <ul><li>Move tasks out of the mind by recording them somewhere </li></ul><ul><li>Frees mind from the job of remembering everything that needs to be done, and can concentrate on actually performing those tasks </li></ul><ul><li>Distinguishes itself from other time– or action–management systems by grouping tasks by the context in which they are performed </li></ul>
  5. 5. Today, for GTD ® … <ul><li>Workflow process </li></ul><ul><li>Levels of focus </li></ul><ul><li>Assignment </li></ul>
  6. 6. Workflow process… <ul><li>Collect </li></ul><ul><li>Process </li></ul><ul><li>Organize </li></ul><ul><li>Review </li></ul><ul><li>Do </li></ul>
  7. 7. Collect… <ul><li>Collect everything into a “bucket” </li></ul><ul><li>Your bucket could be e-mail, a physical inbox, a PDA </li></ul><ul><li>Get everything out of your head into the bucket </li></ul><ul><li>Empty the bucket at least once a week </li></ul>
  8. 8. Process… <ul><li>Start at the top </li></ul><ul><li>Deal with items one at a time </li></ul><ul><li>Never put anything back into bucket </li></ul><ul><li>Requires action-- </li></ul><ul><ul><li>Do it (<2min.) </li></ul></ul><ul><ul><li>Delegate it </li></ul></ul><ul><ul><li>Defer it </li></ul></ul><ul><li>No action required-- </li></ul><ul><ul><li>File for reference </li></ul></ul><ul><ul><li>Throw it away </li></ul></ul><ul><ul><li>Incubate for possible action later </li></ul></ul>
  9. 9. Organize… <ul><li>Next actions —For every item, decide the next action that you can take. Organize by context </li></ul><ul><li>Projects —Require more than one action </li></ul><ul><li>Waiting for —Delegated actions or external events for which you wait </li></ul><ul><li>Someday/Maybe —Dreams; time–available items (e.g., skydiving) </li></ul>
  10. 10. Review… <ul><li>Put items in strict order…and follow order </li></ul><ul><li>Otherwise, you procrastinate by doing easy or favorite items </li></ul><ul><li>Review daily…or at least weekly </li></ul><ul><ul><li>Outstanding actions, projects and “waiting for' items” </li></ul></ul><ul><ul><li>Enter new items </li></ul></ul><ul><ul><li>Is all up to date? </li></ul></ul>
  11. 11. Do… Hey, you! Follow the plan!!!
  12. 12. Levels of focus… <ul><li>Current actions </li></ul><ul><li>Current projects </li></ul><ul><li>Areas of responsibility </li></ul><ul><li>Yearly goals </li></ul><ul><li>Five–year vision </li></ul><ul><li>Life goals </li></ul>Consider weekly Use opportunities to organize Set priorities
  13. 13. Great GTD ® resource… <ul><li>Brief summary </li></ul><ul><li>Links to free software </li></ul><ul><li>Links to additional resources </li></ul>http://en.wikipedia.org/wiki/Getting_Things_Done
  14. 14. Great GTD ® resource… <ul><li>Detailed summary </li></ul><ul><li>Links to free articles & newsletter </li></ul><ul><li>Links to tips & tools </li></ul>http://www.davidco.com/
  15. 15. Assignment… <ul><li>Submission of printed copy of brief paper (1–2 page) describing your own personal management approach </li></ul><ul><li>You do not need to adopt GTD ® but </li></ul><ul><ul><li>Describe an approach that makes sense for you </li></ul></ul><ul><ul><li>Adopt an existing approach that is usable by you </li></ul></ul>
  16. 16. Personal Action Management: Getting Things Done WF ED 597E, Scholarly Inquiry in Workforce Education & Development

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