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  • 2 minutes
  • There are other things we need to cover before we actually begin working on your site, but before we do that, let’s get our hands on things and login to SharePoint.
  • This is just one of the web parts from your home page. And of course, done before any announcements were added to the list. All parents will see is the title of the web part – Announcements – and the list of announcements. When you are signed in – but not in edit mode, you will have the option to add a new announcement to the list. But in edit mode, you will have more options – you see the Edit menu
  • Will need to publish to see changes.

Sharepoint Sharepoint Presentation Transcript

  • Using SharePoint to Create Your Classroom Website
    SharePoint Training
  • What’s so great about Sharepoint?
    Already exists within your school website
    Totally web-based – so you can edit your site from any Internet connection
    Same look and feel and navigation structure as your new school website
    Layout is already provided for you
    Very easy to add content
  • Login
  • Login
    Only use Internet Explorer!!!
    Go to your schools webpage.
  • Use the login information provided to you
    Beginning tomorrow, this username will be your username for Novell, SharePoint and email. Your Novell password will not change.
    Use the username and password on the index card.
    Login to SharePoint with your NOVELL username and password
  • In the Navigation box, click “Faculty and Staff.”
  • Your teacher page is hidden until it is ready for primetime.
    To access the hidden page, put a 1 after the word “welcome” and before the period.
    http://portal.gaston.k12.nc.us/SCHOOLS/ASHBROOK/FACULTY/Pages/welcome.aspx
    Or
    Go directly to YOUR page by typing your Novell login user id between “Faculty” and “Pages.”
    http://portal.gaston.k12.nc.us/SCHOOLS/ASHBROOK/FACULTY/RFCLOYD/Pages/welcome.aspx
  • Find your class in the “Teacher Web Site Listing” section and click on it.
  • Your Default Pages and Web Parts
  • Take 2 minutesto look around your site
  • View All Site Content
    Edit Page
    Site Actions
  • View All Site Content – The Big Picture
    • Click “Site Actions” at the top left of the screen
    • Choose “View all site content.”
  • From view all site content you can…
  • Navigate to a specific page using either menu.
  • View and edit your Lists, Libraries and other Web Parts.
  • Edit content on a page – The Details
    From the page you want to edit, choose “Edit Page” from the Site Actions” menu
  • Your Page in Edit View
  • Public view
    • Signed in
    • Edit Mode
  • Edit A Web Part
    • Click “Edit”
    • Click “Modify Shared Web Part”
  • Save and/or Publish
    You must click the Publish button for everyone else to see your changes.
    • Saves your work and closes edit mode, but does not publish for everyone to see.
  • Lab 1
    Site Actions Menu
    View All Site Content
    Edit Page
  • Lab #1 Navigation
    1. Login and open your class site
    Open browser to http://portal.gaston.k12.nc.us
    At the Sign In screen enter your Novell username and password
    Click Schools; then click on your school
    Click Faculty & Staff; then click on your website link
    2. Click “View All Site Content” and answer the following questions.
    How many libraries do you have? _______________
    How many lists do you have? _______________
    Is there anything in your Recycle Bin? ___________
    Click on Resources (either across the top or from the nav menu on the left) and go to the Resources page
    Now go back to View All Site Content
    (Site Actions – View All Site Content)
    Does the Site Content change if you view if from other pages? ______
    3. Special Challenge Question - If you want to close Site Content and go back to your home page, how many different ways can you find to do that?
    4. Put your home page in edit mode (Site Actions – Edit Page)
    5. Notice the Version on the Editing Toolbar. Without making any changes to the page, click Publish. Put the page back in edit mode. What happened to the Version?
    6. Publish your page. Sign Out and turn off your monitor.
     
    Lab 1
    LAB – Your TURN
  • Web Zones
    Web Parts
    Move Web Parts
    Delete Web Parts
    Add Web Parts
    Edit Page
  • Edit Page
    In Edit mode
    Will see all Web Zones
    Will see all Web Parts that are currently there
    Can modify the Web Parts that are there
    Can move Web Parts
    Can delete Web Parts
    Can add Web Parts
  • Web Zones
    Web zones are part of the template and part of the page layout
    Can’t be changed, but really doesn’t matter
    If you don’t have any content in a web zone, it won’t show – other zones move over to fill in the area
  • Web Zones
  • Web Parts – Content within the zones.
    All the pages on your site already have default Web Parts.
    All of these web parts can be modified.
    Moved
    Deleted
    Edited
    You can Add new web parts to any Zone.
  • Move Web Part
    Move cursor over web part to be moved – cursor turns to four arrows
    Click and hold in web part to be moved and web parts in that zone turns orange
    Begin dragging the web part. As long as you are in an area that the web part can be dropped, the label will have an arrow.
    If in an area that the web part can not be dropped, the label will have the NO symbol.
  • Move Web Parts – cont’d
    When dragging a web part near other web parts, a dark orange line will show you where it will be dropped.
  • Delete Web Parts
    To delete a web part, click “EDIT” within a web part and choose Delete.
    Once deleted, the web part can not be restored.
    Clicking the X in the corner of the web part hides (or closes) the web part. It does not delete it from your site and it can be put back if needed.
  • Add Web Parts
    From a Web Zone, click “Add a Web Part”
  • The Add Web Parts dialog box will appear
  • Expand to view ALL available Web Parts
    Push the + button.
  • The most common and versatile Web Part is the “Content Editor.” It is found in the Miscellaneous section.
    • Check the desired Web Part and click “Add.”
  • Lab 2
    Web Parts
    Move web part
    Delete web part
    Add web part
  • Lab #2 Web Parts
    1. Login and open your class site.
    • Open browser to http://portal.gaston.k12.nc.us
    • At the Sign In screen enter your username and password
    • Click Schools; then click on your school
    • Click Faculty & Staff; then click on your website link
    Go to your Class Information page.
    2. Put your page in edit mode. (Site Actions > Edit Page)
    3. Move the “Letter to Parents” web part to the cR (Column Right) web zone.
    (Click and hold in the web part and drag. Drop)
    4. Publish and view the changes. Notice how the center zones now have to become smaller when something is placed in the Column Right web zone.
    5. Put your page in edit mode. (Site Actions > Edit Page)
    6. Close the “Supply List” web part. (Click the X beside the Edit menu in the Supply List web part or use the Edit menu and choose Close)
    7. Publish and view the changes. (Click Publish on the Page Editing Toolbar)
    8. Put the page in Edit Mode and add a Content Editor Web Part to this page in any web zone that you choose.
    • In edit mode, click Add a Web Part in the chosen web zone.
    • In the dialog box that pops up, click “All Web Parts”.
    • In the Miscellaneous section, find and check “Content Editor Web Part” and click Add.
    9. Delete the Content Editor Web Part that you just added.
    (Use the small Edit menu within the web part and choose Delete)
    10. Publish and view the changes.
     
     
    Lab 2
  • Add Content
    Rich Text Editor
    Appearance
    Content Editor Web Part
  • Content Editor Web Part
    Stand Alone web part – not tied to a List or Library
    Most versatile and useful Web Part
    You can add text, images, links, tables, media players and other items to a CEWP.
  • Add to an existing Content Editor Web Part
    Click the web part EDIT menu and choose “Modify Shared Web Part”.
  • Content Editor Web Part dialog box
    The dialog box will pop up.
    Choose between Rich Text Editor or HTML editor to add or change content.
  • Rich Text Editor
    • Basically a blank Word document with most of the same formatting tools.
    • Use it the same way you would Microsoft Word.
    • Add your information and click OK to see it displayed in your web part.
  • Dialog Box - Appearance
    Title Specifies the title of the Web Part that appears in the Web Part title bar.
    Height Specifies the height of the Web Part.
    Width Specifies the width of the Web Part.
    Chrome State
    Normal: Entire Web Part appears.
    Minimized: Only the title bar appears.
    Chrome Type Specifies whether the title bar and border are displayed.
    Will need to publish to see changes.
  • Lab 3
    Content Editor Web Part
    Edit a Content Editor Web Part
    Add formatted text
    Add a title
  • Lab #3 Adding Content
    1. Login and open your website’s home page.
    2. Enter Edit mode for the page. (Site Actions > Edit Page)
    3. Choose the Content Editor Web Part at the top of the page and put it in Edit mode.
    Use the Edit menu for the web part and choose “Modify Shared Web Part.”
    4. Click the Rich Text Editor button in the dialog box.
    5. In the editor, type and format a one line welcome message for your website that includes your name.
    6. Click OK in the editor when done to see the message displayed on your page.
    7. Publish the page to see your changes.
    8. Put the same Content Editor Web Part back into Edit mode. (Site Actions > Edit Page > Edit menu for the web part > Modify Shared Web Part)
    9. In the dialog box, expand the Appearance section. (Click the +)
    10. Remove the Title to your web part.
    Go down to Chrome and set it to “None.”
    Click Apply.
    11. Click OK to close the dialog box.
    12. Publish your page.
     
    Lab 3
  • Adding Images
    Images displayed on your website need to be housed in your “Image Library.”
  • Images Best Practice
    Modify the size of your image in a picture editor (Irfanview or Office Picture Manager) before uploading to your Images library
    Saves upload time
    Saves resizing time
    Saves space on server
    Saves download time for visitors to your website
    Also rename your image to something logical and recognizable
  • Add Images to Your Images Library
    Start from Site Actions, View All Site Content
  • Click “Images” under “Document Libraries.
  • Click the down arrow next to the word “Upload.”
    • Choose “Upload Document” to upload ONE picture.
    • Choose “Upload Multiple Documents” to upload more than one picture.
  • Upload ONE Picture
    • Click the “Browse” button.
    • Find the picture on your computer and click “Open.”
  • Upload ONE Picture - Continued
    • Click “OK.”
  • Upload MULTIPLE Pictures
    • Choose a folder from the left side.
    • Check the boxes next to the pictures you want to upload.
    • Click “OK.”
  • Adding images with the Content Editor Web Part
    Click the web part EDIT menu and choose “Modify Shared Web Part”.
    • In the Content Editor toolbox, click the “Rich Text Editor” button
    • In the Editor, click the “Insert Image” button
    • Click “Browse.”
    • Click “Current Site: Images.”
    • Click on the picture you want to insert.
    • Click “OK.”
  • Edit Image Properties
    • Add Alternate Text
    • Choose Alignment
    • Add a border
    • Add spacing around the image
    • Specify the image size
    When done, click OK
  • Back to your Rich Text editor. You can continue to edit.
    Click “OK” to close the Rich Text Editor .
  • Lab 4
    Content Editor Web Part – Adding Images
    Add images to your Images Library
    Add an image to a web part
  • Lab #4 Adding Images
    1. Login and open your class site’s home page.
    2. View All Site Content (Site Actions > View All Site Content)
    3. Find and click the “Images” library to open it.
    4. Upload 2 images to your Images library.
    From the library, click the down arrow next to Upload and select “Upload Multiple Documents.”
    In the left column, browse to the folder where your desired images are stored.
    Place a check next to the files you want to upload.
    Click OK, then Yes to thebox asking if you want to upload to portal.gaston.k12.nc.us.
    5. Add one of the images you uploaded to one of the web parts on your home page. You can add a new Content Editor Web Part for this if there is not one there for you to use.
    Put a Content Editor Web Part into Edit mode.(Site Actions > Edit Page > Edit menu for the web part > Modify Shared Web Part).
    Click the Rich Text Editor button.
    Click the Image button to open the Image Properties box.
    Click the Browse button.
    Click Current Site Images in the smaller box on the left labeled “Look In.” You should see your uploaded images.
    Click on the image you want to put in the web part and click OK.
    Back on the Image Properties box, you can add alternate text, add a border or resize the image so that it fits in your web part. Click OK.
    Back in the Rich Text Editor, you can make additional aesthetic modifications. Click OK to add the new content to your web part.
    6. In the dialog box, expand the Appearance section.
    (Click the + beside the word Appearance)
    7. Add a Title to your web part and click Apply (you will be replacing the words “Content Editor Web Part”).
    8. Click OK to close the dialog box.
    9. Publish your page.
    10. Sign out and turn off your monitor
    Lab 4
  • Lists
  • Lists
    Data oriented
    Have items, fields and views
    Item– a row in a database
    Field – columns in a database
    Views – configured to show list items
    SharePoint provides default lists
    Announcements
    Contacts
    Discussion Board
    Links
    Calendar (events)
  • The LIST vs. The List WEB PART
    The LIST– View All Site Content – Click on the list name
  • The List WEB PART – What visitors see on your page
    The LIST vs. The List WEB PART
  • Add Items to a List
    Two ways to add items to a list
    View All Site Content – Find the list and click on it
  • Add Items to a List
    Click “New” from the menu.
  • Add Items to a List
    From the Web Part click “+ Add new announcement,” “Add new event,” or “Add new link.”
  • Either way, you get to the form and can add information.
    • Different lists have different forms.
    • Fill in the fields and click “OK” to save.
  • Edit or Delete a List Item
    When you mouse over an item in the list, a border appears around the item. Click the down arrow to display the options.
  • Lab 5
    Add a new item to the Announcements list
    Edit an item in the Announcements list
    Delete an item in the Announcements list
  • Lab #5 Reviving Closed Web Parts & Editing List
    1. Login and open your class website to the Class Information page.
    2. In Lab 2 we CLOSED the Supply List web part. We need to open it again so that we can use it.
    Find the web zone where you want to put the Supply List web part and click on “Add a Web Part.”
    At the bottom of the dialog box, click on “Advanced Web Part gallery and options”
    Click on “Closed Web Parts” (it is at the top of the list).
    Find “Supply List” in the Closed Web Parts list and click it, then click Add.
    The Supply List web part should be back on your page.
    Close the “Add Web Parts” box by clicking the “X.”
    3. Find the Supply List web part on your page and click on it (the name is hyperlinked).
    4. Click “New” in the menu.
    5. Fill in the information for the new supply.
    6. Click “OK. “
    7. You will now see your entire Supply List. You can make changes from this view at any time.
    8. Go back to your Class Information page.
    9. Delete the supply that you just added. (Mouse over the item and choose Delete.)
    10. Publish your page, Sign out and turn off your monitor.
    Lab 5
  • Libraries
  • Libraries
    Document oriented
    Word, Excel, PowerPoint, and .pdf documents
    Picture files, sound files, movie files
    SharePoint provides default libraries
    Documents
    PowerPoint slides
    Images
    Forms
  • Libraries continued
    Libraries function in the same way that Lists do
    View All Site Content to see your Libraries
    Click the name of the Library to open it
  • Library Drop-Down Menus
    Use the drop down menus in the Library to make changes to.
  • Upload Documents
    Click the down arrow next to the word “Upload.”
    • Choose “Upload Document” to upload ONE picture.
    • Choose “Upload Multiple Documents” to upload more than one picture.
  • Upload ONE Document
    • Click the “Browse” button.
    • Find the document on your computer and click “Open.”
  • Upload ONE Document- Continued
    • Click “OK.”
  • Upload MULTIPLE Douments
    • Choose a folder from the left side.
    • Check the boxes next to the Documents you want to upload.
    • Click “OK.”
  • Upload Documents Continued
    Back in your Library your document has been added.
  • Lab 6
    Add a Document to a Library
  • Lab #6 Libraries
    1. Login and open your class website to the home page.
    2. View All Site Content and open the Course Documents Library (Site Actions, View All Site Content, and then click in the Libraries section on Course Documents)
    3. Use the Upload drop-down menu and choose Upload Multiple Documents.
    4. Browse to the document you wish to upload.
    Hold down the Ctrl key and select two files.
    Click OK. Choose Yes if asked if you wish to continue.
    5. Go to the Curriculum & Assignments page of your site and find the Course Documents web part. Are your documents there?
    6. What happens if you click on “Add New Document in the web part and upload a document from there?
     
    Lab 6
  • When adding an image to the Rich Text Editor in the Content Editor Web Part, a JavaScript error message appears saying something about the Library not being initialized (sorry, I don't have a screen shot of the error).
    The Problem:
    It turns out that when Office 2007 was installed and Office 2003 was removed, an ActiveX file (called Name Control ActiveX)) that is installed with Office 2007 was corrupted. When you then try to insert images in Sharepoint using the Rich Text Editor, you get a scripting error and images can't be put into your website.
    The Solution:
    1. Run the Microsoft Office Diagnostics program. Programs, Microsoft Office, Microsoft Office Tools, Microsoft Office Diagnostics. This will scan the system and correct any problems.
    2. Open SharePoint. You should then see a popup status bar along the top of the browser asking you to install the "Name Control ActiveX". Click on it to install and things are fixed!