• Share
  • Email
  • Embed
  • Like
  • Save
  • Private Content
Wash D.C. Final
 

Wash D.C. Final

on

  • 1,651 views

Oce' solutions for all size organizations. Our solutions are scalable and customized to meet any Document Management Need. From Facility Audits and a Nationwide Direct Bandwidth, Oce' has positioned ...

Oce' solutions for all size organizations. Our solutions are scalable and customized to meet any Document Management Need. From Facility Audits and a Nationwide Direct Bandwidth, Oce' has positioned itself to assist your company by increasing productivity and decreasing expences relating to the creation and archival of documents.

Statistics

Views

Total Views
1,651
Views on SlideShare
1,650
Embed Views
1

Actions

Likes
2
Downloads
59
Comments
0

1 Embed 1

http://www.slideshare.net 1

Accessibility

Categories

Upload Details

Uploaded via as Microsoft PowerPoint

Usage Rights

© All Rights Reserved

Report content

Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

Cancel
  • Full Name Full Name Comment goes here.
    Are you sure you want to
    Your message goes here
    Processing…
Post Comment
Edit your comment

Wash D.C. Final Wash D.C. Final Presentation Transcript

  •  
  • Océ Everyday Jeff Cleary – Branch Manager National Accounts Washington D.C. Document Printing Systems
  • Differentiation and Headlines
    • Common Struggles:
    • Rising costs of doing business
    • Urgent look at strict 2009 budgets
    • Accelerated appetite to investigate the page cost of supplies and service and/or downsize prolific fleets of printers. $$$$
    • Visibility, branding and sustainability are important
    • What’s growing or impacting printing business and buying team decisions?
    • Cost recovery and asset consolidation.
    • Targeted print. Transpromo (more than 36% of transaction statements/invoices now carry promotional messages) >> 50% OD Book Publishing
    • Market shifts (color, security, consolidation) offer opportunity
    • A better technology, a green line of products
    • WF moving into the front office
    • Delivering on a job appropriate color promise
    • We have to make a difference to take business beyond the ordinary.
  • Operations
    • Manufacturer
    • Innovator
    • Distributor
  • Supporting many document environments Wide Format Transaction/EDP Office Print Room Global Presence Support Services Business Services Sustainability Security
  •  
  • Transaction EDP Printing
  • The Impact of Wide Format Documents
  • MFP’s and In-House Print Shops
  • Changing MFP Rational
    • First generation rational
      • Equipment redundancy and floor space
    • Second generation rational
      • Cost Control
    • Now
      • Globalization
      • Compliance
      • Enterprise clock speed
      • Security
      • Color
      • Sustainability
  • Change management approach
    • When changing your printing strategy, end-users will have to change their behaviour as well
    • To successfully change end-user behaviour you need to get the buy-in from these end-users
    • To get the buy-in from end-users it should be obvious to them in what way they will benefit from the new situation
    • To determine their benefits in a new situation you will need to understand the end-users workflow, their daily annoyances and their document related requirements
  • Getting them there “ If I had asked them what they wanted they would have said faster horses.” - Henry Ford
  • Client Challenge
    • Multiple Work Groups, Critical output
    • Secure Access, secure print
    • Multiple Suppliers for copiers, scanners, plotters, faxes and desktop printers
    • Enable applications amid multiple users
    • Changing Business Process to network-enabled
    • No disruption, 24/7/365 print demands
    • Impact $20M cost recovery goal
    Océ Solution
    • Assess 5 geographic areas for baseline cost and applications in CFSP environments
    • Understand Existing Baseline Costs, Projected Cost Recovery and phased consolidation project
    • Phase 1 – Balance CFSP volume
    • Phase 2 – Redirect general printer volume
    • Phase 3 – Printer Elimination project
    • Validate Cost Recovery and continuous improvement
    Phase 1 Cost Control Fleet Management Standard Configuration Network Implementation Transport and deliver documents on-demand more efficiently and cost effectively through Océ’s methodology Identify Costs - Redirect Prints - Reduce Assets Migrate Volumes for Optimum Utilization – Professional Office Program Analysis Redefine, integrate single function fleets identifying common practices for MFPs Digital by Design Phase 3 Complete integration defining required secure printing, print shop volumes and scan-to document management applications
    • Retain, Redeploy, Replace to achieve affordable printer specific platform
    • Replace CSC-owned MFSP with balanced printer deployment and appropriate secure access
    Phase 2
    • Inter/Intranet Access
    • Retain, Redeploy, Replace to achieve affordable multifunction device platform
    • Server integration for PAU, web-submission, intelligent routing, PDF/Scan projects
    Expand integration redirecting general printer volume to lower cost print pantries
  • Cost Recovery Report
    • Impact Targets
      • Impact from Variable to Fixed B&W CPP
      • Impact from Rightsizing, Redeployment and Net Asset Reduction
      • Impact from Fixed Color CPP
      • Impact from Paper (Print) Reduction through
        • Duplexing
        • Scan-to- applications
      • Impact from Software Integration and Web-enabled Applications
      • Impact from Analog to Digital Conversion
    • Company Results
      • 19% Cost Reduction
      • 52% Asset Reduction
      • 42% reduction in cost which includes equipment
      • Introduced high speed, ADF 55spm scanning for purchase orders in trial test area through scan-to-email application
      • Web applications are not reviewed in Phase 1
      • Building will be 100% digital
    Ted’s Notes: Cost recovery increases dramatically in larger workgroups with more equipment.
  • The Office Assessment process Océ Assessment Preparation
    • Appoint Project Managers Océ & customer
    • Kick-off meeting IT-, Operational Management and workers council
    • Prepare end-user survey
    • Evaluate Tooling and Team Processes
    Data Collection
    • Deploy tools/teams collect print data during 30 days
    • End-user survey collect end-user information during 10 working days
    • Interviews End-users, IT, Operational Management
    • Device mapping
    Analysis
    • Remove tools/teams
    • Analyse data costs,worklfow and requirements of all stakeholders
    • Create Assessment Report
    • Presentation of the results
    Professional Printroom Program Professional Office Program Duration of an Office Assessment: approx. 1-2 Months
  • COLOR MOMENTUM
  • U.S. Copier Market Placement Forecast 2005-2010 - Total Yr/Yr GROWTH B&W Segments 1 to 6 CapV Infotrends 2006 1.9% -0.2% -2.5% -2.3% CAGR 22.4% - 7.9% -4.5% -6.0%
  • Color MFPs in the Office Expanding (K) 2004-09 CAGR Color 13.2% Office 27.0% U.S. Hardcopy Industry Update And Outlook 2007
  • The Great Unknown
    • “The bottom line is that you can't really predict very accurately what the cost per page will be on a specific printer on any given page. The most accurate measurement is an analysis once a job has already been printed. Our typical color laser printer customers average about 14 cents per page. This does not include cost of paper”.
    • Source: PrinterShowcase.com
  • Great potential for cost savings
    • 43% of office users get their color from Ink jet printers
    • In one year the world’s ink jet printers will guzzle more than $21 billion worth of ink.
    “ At $22 per quarter-ounce, a Hewlett-Packard color ink-jet cartridge is more expensive, by weight, than imported Russian caviar.” Tom Spring, PCWorld.com Source, Lyra customer survey 2006
  • Another Color Myth
    • If we put these devices out where everyone can get to them my color print costs will go through the roof.
    Source: Typical uninformed customer
  • Metrics show Océ color:
    • Lowers your printing costs
    • Obtain the most value from your investments
    • Track and control color usage
    • Improve your workflow and productivity
    • Enhance efficiency
  • Job appropriate color product line Higher volume output; more critical color control JS 1100/2200 VP5000 VS7650 CPS900 CS650 cm2510 Continuous run/transactional print center Office workgroups CRD & print cnters cm4010 cm4521 cm5520 cm6520 cm2522 cm3522 VS9000 VS9000HS / CS10000
  • Applying product technologies
    • Architecting affordable output and scanning solutions to push boundaries
    • Change to the discussion to pages across the entire print environment
    • Reducing costs and increasing productivity in the office
    • Choosing from a comprehensive office range with a choice of technology for production
    • Baseline transition and process improvement for products
  • Comprehensive range of B&W products fx2081 20ppm sx1481 14ppm fx3000 30ppm Océ Document Printing Systems provides mono or color document output solutions from the desktop to production print Increasing size of workgroup served / Increasing page volume CRD production print Large workgroups & departments Desktop small office Workgroup Floor Workgroups im9220 92ppm im5530 55ppm im3512 im4512 35 & 45ppm im2330 im2830 im3530 im4530 23/28/35/45 ppm VP1055, VP1065 VP1075 55, 62, 72ppm VP2062 VP2075 62 & 72ppm VP2090 85ppm VP2100 91ppm VP2110 105ppm VP6250 250ppm VP31x5 52 & 62ppm im6020 60ppm im7520 75ppm im8530 85ppm im6030 60ppm im7230 72ppm VP1105 105ppm
  • Production product line JS 1100/2200 VP6000 VS9000 VP3110 VS8000 VP5000 VS7000 VS9000HS / CS10000 CS550 / CS650
  • Océ Everyday – What you may not know
    • Transactional and Transpromo direct to you
    • Last year in the US alone, Océ’s continuous feed equipment printed enough pages to wrap the earth 202 times or go to the moon 21 times.
    • Every month oce prints over 6,000,000 books – demand-based book publishing outstanding printing and binding production quality
    • Print Shops -
    • Display graphics – look up, down and all around
    • 2006 Recipient of FedEx Kinko's Best in Sustainability/Environmental Performance award
    • Within Océ asset recovery, Océ is able to reuse or recycle at least 97% of its wide format printing systems at the end of their life
    • Océ WFPS eco-design products are about one-tenth the ozone emissions of conventional printing technologies
    • Publishing – more than 6,000,000 books per month
    • Managing – many of the countries largest records, mail, shipping, eDiscovery, print shops
    • Supporting – 350,000 customers in North America alone
    • Transitioning – away from traditional single function environments
    • Guiding principals for sustainability, green products and programs
    • Hands on access to digital printing hardware and software innovations.
  • Applying Technologies From Present State to Future State
  • Applying Technologies From Present State to Future State
  • What’s Hot in all Technology Formats?
    • Getting it right and providing an affordable difference
    • Color
    • Security
    • Choice of Copy Press and Xerographic solutions
  • Color Beyond the Ordinary
    • Standard high speed network color scanning facilitates smooth communication in a variety of formats including compact PDF
    • Up to 1,000 account codes provide the ability to monitor and limit color usage
    • Optional fax features include PC faxing and fax forwarding to email
    • Offer solutions for a corporate color strategy for print environments
  • IT/IS can monitor and control color printing:
    • Network/IT managers can set up the drivers to lock out color printing. They can set the default to B/W only on the network drivers and install locally to those who require color printing.
    • Access to features and functions can be set and limited on various levels by administrators.
    • Individual users can be allowed to print or copy in monochrome only but have the use of color scanning.
    • The same can be applied to departments
    • Devices can be set to allow B/W copying and a password is only required for color
    • Fully customizable levels of access can be created by individual, group, or department
  • Document Security – Privatizing Information
    • Common Criteria Certification
      • Secure Document Access and Storage
        • PIN code access to print
      • Secure Network Connectivity
        • Integrated IP Network Filter
      • Secure Management
        • Controller access via secure connection
      • Secure Document Access
        • User Account Specific Access
      • Secure Document Storage
        • E-shredding
        • DOD Directives Compliance
    • The World’s most Productive Duplex Printer Technology
    A Choice of Technologies Océ VarioPrint 6000 Series
  • Gemini Technology
  • Managing Document Workflow Device & Output Management Solutions Printing Solutions Document Distribution & Document Mgmt Solution Set Document Capture & Archive Solutions
    • Network Device Mgmt
    • Device usage control
    • Usage/cost mgmt & tracking
    • B/W & Color output
    • PCL, PS data streams
    • Support for other OS [Linux, Unix]
    • Mainframe printing iSeries, z/OS
    • Forms & variable data printing
    • OCR
    • Fax Server Integration
    • Intelligent routing, print or scan
    • Integration Path to EDMS
    • Scan Functions
    • Desktop Document Mgmt Utility
    • Print or scan to local MFP, HDD, USB or Digital File Cabinets
    • Document repository with indexing and search
    • Océ PRISMA is a family of modular document workflow software – designed to increase the efficiency and speed of workflows across your enterprise.
    • Easily integrates with existing systems and work processes across a full range of printing environments.
    Océ PRISMA
  • Oc é PRISMA: The Experts Agree “ Everyone in this segment of the business contends that they have the best workflow solution, but we like Océ’s PRISMA software suite “ “ The Océ PRISMA product line-up is comprehensive and powerful ” “ PRISMA is one of the more customer-oriented approaches we’ve seen” and is “clearly focused on the customer’s business” “ Only one solution provided the right combination to be a serious contender. That solution is PRISMA from Océ.”
  • Customer Scenario 1 – City of Houston
    • IT Director had been charged with implementing MS SharePoint for the City. Have over 4,000 users who are using in order to collaborate on various projects.
    • City employees have been adding electronic documents from various sources for collaboration within the MS SharePoint repository. Have to wait until city employee inputs information into MS SharePoint to become available.
    • Looking to incorporate scanning into their workflow to start eliminating paper documents.
    • IT Director was looking for a very simple solution due to varying skill levels of end users.
    • IT Director had no way of incorporating their paper based documents into MS SharePoint and had never considered this as a possibility.
  • Solution – eCopy Connector for MS SharePoint Scan paper documents at the MFP Preview documents before sending
  • Solution – eCopy Connector for MS SharePoint Navigate SharePoint Index the document
  • Benefits – City of Houston
    • Increase in operational efficiency
      • Capture / track / manage paper documents within SharePoint
      • Leverage information in locked in paper documents
    • Low Cost of Ownership
      • No software installed on the SharePoint Server
      • Minimal administration as information is retrieved from SharePoint in real time; including securities and rights access
      • Intuitive, little to no training needed due to familiar and consistent user interface
      • Leverage both MFP and SharePoint investment
    • Index Documents from an eCopy-enabled device with little to no typing
      • Supports multiple content types
      • Express configuration with eCopy defined defaults
    • Improve workgroup collaboration
      • Real time access to sites, sub-sites, lists, and libraries
      • Immediate access to documents stored into SharePoint ®
  • Customer Scenario 2 – Highland Capital
    • Highland Capital is an industry leader specializing in investment strategies.
    • Currently they utilize Rightfax and Hummingbird to manage information and facilitate communication.
    • In order to get paper documents into Rightfax
      • Currently use MFPs to scan into Rightfax
      • Have to go thru numerous steps which are difficult and cumbersome for end users
      • Want to have easier method of searching existing LDAP directory
    • In order to get paper documents into the Hummingbird repository
      • Scan to Email
      • Detach document and save to desktop
      • Add indexing information to documents
      • Upload into Hummingbird
      • Customer knew of no other way to get paper documents into the repository
  • Solution – eCopy Connector for Rightfax Scan paper documents at the MFP Search LDAP Directory while typing and automatically append recipient information
  • Solution – eCopy Connector for Hummingbird Select the Document Profile Type and Form Real-time indexing with validation from the Hummingbird Server
  • Benefits – Highland Capital
    • Low Cost of Ownership
      • Minimal administration due to real time integration
      • Intuitive, little to no training needed
      • Leverage investment of Hummingbird and Rightfax
      • Improve efficiency of managing information
      • Users can integrate paper documents the same way they do at their desks
    • Index Documents from an eCopy-enabled device with little to no typing
      • Supports Hummingbird profiling and look ups
      • Automatic integration with existing LDAP structure when utilizing Rightfax
    • Improve workgroup collaboration
      • Tracking of faxed documents within Rightfax
      • Immediate access to documents stored into Hummingbird with full audit trail
    • Customer Quote
      • “ This will revolutionize the way we do business today”.
  • Customer Scenario 3 – Ashley Furniture
    • Customer has been using line printers in their various showroom floor locations in order to print out customer invoices and pick tickets on pre-printed forms.
    • Majority of employees had been very dissatisfied with the performance of line printers. Expressing issues with speed, finishing capabilities and reliability due to age of equipment.
    • When printing customer orders system always generated unnecessary pages which resulted in additional costs
    • Corporate did not like the cost associated with relying on the legacy printers.
    • Had been using their internal system to print out green bar reports to track performance from various stores.
    • Customer had always done it this way and thought there was no way to deviate from their current structure.
    • Statements
    • Invoices
    • Pick Tickets
    • Sales Reports
    Solution – Prism DocForm Transactional Printing
  • Benefits – Ashley Furniture
    • Reilability
      • Able to eliminate line printers and use Océ device for output
      • Newer technology
    • Lower Cost of Ownership
      • Maintenance agreement to cover high cost of repairs on line printers
      • Able to eliminate some of the unnecessary pages that had always been printed and now added ability to duplex
      • Able to eliminate cost of using pre-printed forms
      • Savings of at least $500 per store based upon current expenditures with new solution
    • Better Customer Service
      • Océ devices were much faster compared to line printers so they are able to spend more time with customers
      • Océ devices were much quieter
  • Concentrate on your business Océ Managed Print Services makes managing your output easy, so that you can focus on other responsibilities Managed Print Services
  • The office evolution
    • 1-3% of most company’s annual revenue is spent on their document output strategy. Gartner
    • 80% of companies have no idea of their investment related to their current document output strategy. Gartner
    • Inattention and a lack of coordinated management has led document infrastructure in most companies to be fraught with high costs. IDC – Achieving a Balanced Imaging and Output Deployment
    • This is one of the most promising savings opportunities in the office. By actively managing document output, you can substantially reduce operating costs and boost profits. Gartner – The Goldmine in the Hallway
  • Who is spending 1-3% of your revenue?
    • Redundant assets
    • Multiple vendors
    • Uncontrolled cost
    • No measurable plan
  • Fleet management financial problem
    • Total cost not known, not controllable
    • Hard to consolidate and budget purchases
    • Impossible to capitalize/expense hidden costs
    • Equipment, service, parts, lease, (clicks)
    • Desktop toner and parts
    • Paper
    • Meter read – est. $3-$9 per asset per month
    • Accounting - reconciliation, analysis, pay bills
    • Employee downtime
    • Additional cost for Moves, Changes, Disposal
    • Help Desk $7-$25 per call
    • Networking, cabling, fax
    • Procurement and Asset Management
    • Floor space
    • Supplies management
    A 10% cut in total cost of document output equates to what decrease in expenses?, decrease in head count?, increase in earnings? Direct $1.00 Indirect $9.00 Source: InfoTrends study
  • Current Inventory Garden Level
  • Garden Level – Medical Records
  • Consolidate & Save
  • Case study: total cost of printing
    • Customer estimate:
      • Annual costs about $100,000
      • Annual costs holding steady
    • Assessment results
      • Annual costs about $500,000
      • Costs increasing by 15% per year
    Annual printed document costs: $496,838
  • Case study: assessment results
    • Annual cost increases reduced by 30% with managed print services solutions.
  • What are your priorities?
    • Increase revenue
    • Reduce costs
    • Improve productivity
    Your document output strategy directly impacts your ability to achieve any of these three priorities. Does you current document output strategy drive your priorities?
  • Suggested Solution 35% 27% 14% $6,124.67 $4,767.62 $2,519.33 Overall Monthly Savings 4.26 3.73 3.06 3.35 Ratio of employees per devices 141 161 196 179 Total Devices 600 600 600 600 Total full time employees $11,263.33 $12,620.38 $14,868.67 $17,388.00 Total Costs Monthly costs 12 22 32 32 Fax machines Fax Machines $4,775.00 $6,940.00 $10,360.00 $14,000 Monthly Costs Oce MPS 25,000 40,000 70,000 70,000 Monthly volume-color 100,000 110,000 140,000 140,000 Monthly volume-Black & white 100 110 135 135 # of laser printers Printers $6,488.33 $5,680.38 $4,508.67 $3,388.00 Sub-total $1,700.01 $ 966.36 0 0 Monthly Service/Supply costs-Color 34,000 19,327 0 0 Monthly volume-Color $584.32 $ 510.03 $304.67 $938.00 Monthly Service/Supply costs- 80,000 69,829 68,000 68,000 Monthly volume-Black & white $4,204.00 $4,204.00 $4,204.00 $2,450.00 Monthly Lease Payment 26 26 26 12 # of copiers Copiers 10/1/2008 7/1/2008 5/1/2008 4/1/2008 Target Update Quarterly Update New Recommendation Current Program Bloomington, MN 8800 Queen Ave General Dynamics
  • Suggested Solution
  • The Océ approach Assessment Identify needs Validate Current conditions and areas of change Implement Execute document management strategy Control Continuous reporting and actions
  • Océ managed print services
    • Gain control of your output costs.
    • Leverage your needs with a trusted partner.
    • Reduce pages printed on high cost devices, where appropriate.
    • Minimize overall cost per page.
    • Increase device uptime.
    • Limit procurement with asset management.
    • Remotely monitor devices.
    • Proactively manage the fleet for optimization.
    • Let us put our experience to work.
  • A Sustainable Business Partnership Document Printing Systems
  • Océ sustainability platform
    • “Sustainability is finding a balance between environmental, social and economic factors and can be defined as ‘ treating the World as if we intended to stay’ ” (Robert Gray 1993- Social and Environmental Accounting Research)
    • Three important factors:
        • People
        • Planet
        • Profit
  • Understanding the Océ sustainability value
    • Three-tiered approach
      • Océ develops sustainable products
      • Océ manufactures hardware in a sustainable way
      • Océ enables customers to operate in a sustainable way
  • The Océ sustainability value
    • Océ develops sustainable products.
      • Metal and steel reuse minimizes landfill.
      • Within Océ asset recovery, Océ is able to reuse or recycle at least 97% of its wide format printing systems at the end of their life
      • Reliability eliminates product from entering waste stream prematurely.
      • Hazardous substance compliance eliminates large amounts of toxic waste.
      • Field upgradeability reduces technology obsolescence.
  • The Océ sustainability value
    • Océ manufactures hardware in a sustainable way.
      • Maximum reuse of parts minimize landfill.
      • Remanufacturing
      • Regulation compliance
        • RoHS (Restriction of Hazardous Substance) completed
        • REACH (chemical waste disposal): Q4 2008
        • EuP (Energy using Products): Q1 2009
  • The Océ sustainability value
    • Océ enables our customers to operate in a sustainable way*.
      • Lower energy consumption
      • Lower ozone emission
      • Emit less heat and noise
      • Reduce waste of paper
      • Able to use recycled paper
      • Measurable differences
    *Calculating energy kilowatts saved, reductions in pollutions, decrease barrels of oil used, acres of forest preserved, tons of waste recycled instead of landfill compared to competitive equipment.
  • Océ customer research
    • What environmental aspects will become increasingly important in your purchasing decision?*
      • Efficient use of paper and toner
      • Recyclability of products (waste reduction)
      • Reduced energy consumption
      • Reduced emissions
    * Source: Océ’s customer research in 2006
  • Océ environmental improvements
    • RoHS compliant (lead free)- The restriction of the use of certain hazardous substances.
    • Blue Angel ® compliant (reduces energy and ozone emissions)
    • EPA ENERGY STAR ® compliant
    • ISO 14001 Compliant - International roadmap for proactively managing the environmental aspects of business in production facilities.
    • ISO 9000 Compliance-Maintain environmental quality standards in the manufacture of machines and supplies.
    • Reduction of power consumption by 40% using Océ Copy Press Technology.
  • Océ environmental improvements
    • Ergonomic award winning design
    • Clean system - no sick building syndrome
      • Mono component toner, no toner waste, no toner spraying
      • Virtually no ozone emission because of Océ Copy Press technology
    • Low fusing temperature, low heat emission
    • No waste toner bottles, no cartridges, n o silicon oil (no toxic waste)
    • Force to double-sided printing
    • Mailbox printing saves up to 15% of total print clicks
  • Océ’s environmental sustainability
    • Environmental sustainability begins with R&D.
    • Compliance with regulations, initiatives and standards.
    • At Océ, green business is good business.
    • Action and awards speak louder than words (no “green-washing”).
  • What do you get with Océ as supplier?
    • An organization whose sole purpose is to improve business document flow including document print, scanning and management
    • A comprehensive range of solutions for multiple formats in the office, CRD and data center
    • Open architecture, solid leading edge technologies and implementation through credentialed, experienced pre-sale and post-sale solution support
    • A trusted partner who has successfully implemented a “day one” solution for industry specific environments
    • Quarterly Review Disciplines
  • Printing for Professionals