Monitoring Systems Cafod

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Slides for internal workshop on developing monitoring systems

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Monitoring Systems Cafod

  1. 1. <ul><li>participatory – engage a wide range of stakeholders </li></ul><ul><li>minimum and cost-effective – don’t overcomplicate, not too technical </li></ul><ul><li>gender aware – disaggregated data collection… </li></ul><ul><li>builds capacity – develops the understanding of participants </li></ul>Monitoring Systems: Principles 1 Adapted from INTRAC (2008)
  2. 2. <ul><li>1. Stakeholder Engagement: </li></ul><ul><li>Has there been adequate consultation with those who collect or use the information? (staff, donors, beneficiaries, others) </li></ul><ul><li>Is there appropriate buy-in , ownership and balance of power between these key stakeholders? </li></ul><ul><li>2 Adapted from Ausaid 2006 </li></ul>Monitoring Systems: Checklist 2
  3. 3. <ul><li>2. Theory of Change: </li></ul><ul><li>Are stakeholders clear on what the programme is trying to achieve? </li></ul><ul><li>Is there a clear theory / logic on how it is going to get there (activities-outcomes link)? </li></ul>Monitoring Systems: Checklist
  4. 4. <ul><li>3. Information Requirements: </li></ul><ul><li>Is it clear what information is to be collected, when, where from and how? </li></ul><ul><li>Will the system capture info on the major changes – the outcomes that the programme seeks to make? </li></ul><ul><li>How will the system capture info on unintended outcomes and consequences? </li></ul>Monitoring Systems: Checklist
  5. 5. <ul><li>4. Responsibilities and Resourcing: </li></ul><ul><li>Who will contribute to what and when? (operations plan) </li></ul><ul><li>How will all monitoring activities be paid for and resourced? (budget checklist) </li></ul>Monitoring Systems: Checklist
  6. 6. <ul><li>5. Partner Capacity: </li></ul><ul><li>Is the M&E framework proportional to the activity expenditure and complexity? </li></ul><ul><li>Does the framework build on existing knowledge and practice? </li></ul><ul><li>What is the capacity of individuals at each level to use the system? </li></ul><ul><li>Is there a monitoring capacity-building plan ? </li></ul>Monitoring Systems: Checklist
  7. 7. <ul><li>6. Learning: </li></ul><ul><li>Are the sufficient mechanisms and incentives for sharing information? </li></ul><ul><li>Will ‘failures’ be safely admitted and analysed? </li></ul>Monitoring Systems: Checklist
  8. 8. Monitoring Plan: Contents <ul><li>Suggested contents: </li></ul><ul><li>Theory of change (focus on outcomes) </li></ul><ul><li>Description of stakeholders, roles and responsibilities </li></ul><ul><li>Key outcomes, indicators and baseline values </li></ul><ul><li>Data collection tools and data sources (what, how) </li></ul><ul><li>Monitoring schedule (who, when) </li></ul><ul><li>Data flow (collection, analysis & feedback links) </li></ul><ul><li>Meeting and reporting schedule (who, when) </li></ul><ul><li>M&E capacity-building plan </li></ul><ul><li>Note on adaptation and adjustment </li></ul>
  9. 9. <ul><li>Q. What data will be collected, when, how and by whom? </li></ul><ul><li>e.g. Data collection and analysis table (SCF-UK) </li></ul>
  10. 10. <ul><li>Q. How to illustrate the monitoring schedule? </li></ul><ul><li>e.g. monitoring GANTT chart (Accion Fraterna, India) </li></ul>
  11. 11. <ul><li>Q. How to assess progress over the life of the programme? </li></ul><ul><li>e.g. Indicator Tracking Table (Gisele Henriques CAFOD – after CRS) </li></ul>
  12. 12. <ul><li>Q. How to develop an M&E capacity-building plan? </li></ul><ul><li>e.g. M&E capacity assessment (HIV AIDS alliance) </li></ul>

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