Monitoring Systems Cafod

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Slides for internal workshop on developing monitoring systems

Slides for internal workshop on developing monitoring systems

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  • 1.
    • participatory – engage a wide range of stakeholders
    • minimum and cost-effective – don’t overcomplicate, not too technical
    • gender aware – disaggregated data collection…
    • builds capacity – develops the understanding of participants
    Monitoring Systems: Principles 1 Adapted from INTRAC (2008)
  • 2.
    • 1. Stakeholder Engagement:
    • Has there been adequate consultation with those who collect or use the information? (staff, donors, beneficiaries, others)
    • Is there appropriate buy-in , ownership and balance of power between these key stakeholders?
    • 2 Adapted from Ausaid 2006
    Monitoring Systems: Checklist 2
  • 3.
    • 2. Theory of Change:
    • Are stakeholders clear on what the programme is trying to achieve?
    • Is there a clear theory / logic on how it is going to get there (activities-outcomes link)?
    Monitoring Systems: Checklist
  • 4.
    • 3. Information Requirements:
    • Is it clear what information is to be collected, when, where from and how?
    • Will the system capture info on the major changes – the outcomes that the programme seeks to make?
    • How will the system capture info on unintended outcomes and consequences?
    Monitoring Systems: Checklist
  • 5.
    • 4. Responsibilities and Resourcing:
    • Who will contribute to what and when? (operations plan)
    • How will all monitoring activities be paid for and resourced? (budget checklist)
    Monitoring Systems: Checklist
  • 6.
    • 5. Partner Capacity:
    • Is the M&E framework proportional to the activity expenditure and complexity?
    • Does the framework build on existing knowledge and practice?
    • What is the capacity of individuals at each level to use the system?
    • Is there a monitoring capacity-building plan ?
    Monitoring Systems: Checklist
  • 7.
    • 6. Learning:
    • Are the sufficient mechanisms and incentives for sharing information?
    • Will ‘failures’ be safely admitted and analysed?
    Monitoring Systems: Checklist
  • 8. Monitoring Plan: Contents
    • Suggested contents:
    • Theory of change (focus on outcomes)
    • Description of stakeholders, roles and responsibilities
    • Key outcomes, indicators and baseline values
    • Data collection tools and data sources (what, how)
    • Monitoring schedule (who, when)
    • Data flow (collection, analysis & feedback links)
    • Meeting and reporting schedule (who, when)
    • M&E capacity-building plan
    • Note on adaptation and adjustment
  • 9.
    • Q. What data will be collected, when, how and by whom?
    • e.g. Data collection and analysis table (SCF-UK)
  • 10.
    • Q. How to illustrate the monitoring schedule?
    • e.g. monitoring GANTT chart (Accion Fraterna, India)
  • 11.
    • Q. How to assess progress over the life of the programme?
    • e.g. Indicator Tracking Table (Gisele Henriques CAFOD – after CRS)
  • 12.
    • Q. How to develop an M&E capacity-building plan?
    • e.g. M&E capacity assessment (HIV AIDS alliance)