Digitiliti has evolved as a company over the past d...
Information Management

                                 DigiLibe gives users and applications the abi...
                                                            Virtual Corporate Library

Key Features

                                  Continuous Data Protection                    Global Deduplication
Rapid I...
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Digitiliti Digi Libe Brochure


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Digitiliti Digi Libe Brochure

  1. 1. Overview www.digitiliti.com Digitiliti has evolved as a company over the past decade offering multiple solutions in the stor- Cen tr a l i zed C o n tr o l age industry. In 2005, Digitiliti offered one of the first on-line data protection solution. Today, we are protecting hundreds of company’s data and have over a billion files under manage- DigiLibe provides organizations ment. With the release of DigiLibe, we will revolutionize the way in which corporations man- the capability to control the age their unstructured and semi-unstructured data. information it creates within the framework of centralized poli- Unstructured Data cies defined to support compli- In today's legal and regulatory environments businesses Any data not stored in a database ance and regulatory require- need to begin to adopt a new strategy for managing their (Word, Excel, Power Point…) ments digital informational assets. Historically companies have relied on technology vendors to deliver storage solutions Structured Data Kn o wl ed ge fr o m that address specific pain points associated with data Data residing in a database In fo r m at io n growth, security, and protection. As a result of this "bolt together" approach, organizations manage unstructured Semi-Unstructured Digitiliti transforms files into rich data files in the same manner without regard to their ac- Data residing in emails informational resources (digital tual business value. assets) where files are no longer organized and utilized in the IDC reports unstructured data accounts for around 70% of the overall data stored and grows traditional method of name, size, and directory. When files an average of 30% to 40% per year. It is also noted, 20% of this data is active, while the other become unique information 80% is inactive. These statistics validate the need to be able to manage this information more objects, they are organized by efficiently, but more importantly be able to control, retain, delete and make this data available their inherent meaning and for user to share the knowledge contained with in these files and emails. value to the organization for the purpose of deriving intelligence Information Management Problems: and economic benefit from the wealth of information created Information Availability—Organizations have virtually zero control over what is created, what daily. is kept and where it is stored and shared. Much of file data is hidden in deep directories, fold- ers, and its content is not known other than by its creator. Virtually impossible to leverage any Co st Ef fec ti v e knowledge from backup and archive data DigiLibe combines user focused, content based search and fast Unstructured Information Control & Compliance—Data growth in organization is given, but it random access over a business’ is made even more complicated due to multiple copies and versions are being stored on multi- entire data storage, including ple platforms. It makes it very difficult, if not impossible to secure this data for controlled ac- archived data. Through its policy cess, let alone try and align information technology with corporate governance policies. Com- engine and data management pliance becomes almost an impossible task. capabilities, DigiLibe economi- cally and efficiently controls the Cost Control—Solving the information management issues with current solutions has lead to growth and proliferation of on- implementing multiple point products and having to utilize additional IT resources for the up- line and archived data. keep and maintenance of these systems and vendors. S im p le Digitiliti’s DigiLibe is solving the information management problems by combining the best of DigiLibe is packaged with its own the storage industry with business intelligence strategies to change how people store, control, in-house and archival storage secure and access this data. DigiLibe delivers a complete information management solution to capacity. Other than system enable companies to bring structure to the unstructured files by identifying the business value administration, it is virtually a to corporate information and aligning it to business objectives. It does so, easily and in a dis- hands-off operation. DigiLibe’s tributed fashion on a corporate wide basis. storage is transparent to the user and its search tools are immediately familiar. There is virtually no learning curve, even to set information policies.
  2. 2. Information Management www.digitiliti.com DigiLibe gives users and applications the ability to mine the knowledge of what is stored and archived. Traditional applications tend to only give you one piece of the solution, where DigiLibe has solved the Quick Facts: problem at the root cause. When you consider, on average, 70% of data stored is comprised of un- structured files and emails, where does the opportunities and risk reside? DigiLibe’s holistic approach 1,000 knowledge workers addresses the issues of data growth, data proliferation, storage efficiency and information manage- lose about $5.3 million a year ment through a unified storage architecture coupled with complete policy driven management. not being able to find infor- DigiLibe takes a client centric approach to ensure data is captured and controlled at time of creation. mation.—The INI group Once enrolled into DigiLibe, data is coded with DNA properties to form a unique, fully indexed, and secure Information Object. These objects reside in a virtual corporate library that can be transparently Poor data management can access by users and applications from hard drive to archive. cost $11 million annually just based on users wasting time. That doesn’t take into ac- Virtual Corporate Library—All Files/Emails - always online-always available count other costs such as Thru DigiLibe, data is fully content indexed and can be outside audits, e-Discovery, DigiLibe Search accessed through a simple search interface. Users no litigation, etc. - IDC longer have to sift through multiple storage locations to find files and emails. They simply type what they 53% surveyed of users had are interested in and DigiLibe returns the results. 11TB or more of unstructured data in their environments. Accessing these files/emails is just a double click, no IT 62% of those surveyed said involvement —regardless of whether they are stored their unstructured informa- locally or in the archive. tion was growing between 16 DigiLibe also enables complete version control to track percent and 75 percent annu- changes for collaboration or file rollback (reverting to ally. - Taneja Group the last saved version) Taneja discovered that the Compliance officers can conduct risk assessments or major drivers for unstruc- audits through multi-mailbox search, complete meta- tured data growth among data capture and reporting . survey respondents are Mi- crosoft Office, e-mail attach- ments, and backup and archi- Control and Security over Unstructured Data val IT staff and end user productivity DigiLibe Policy Control DigiLibe enables continuous availability of files and email by Office workers spend an aver- collecting meta data and implementing corporate informa- age of 9.5 hr/wk searching, tion policies at time of file creation and email capture. Poli- gathering and analyzing infor- cies can be implemented on a global, group, user, file type mation - Outsell or combination. Complete data security is enabled through tight integration with Active Directory. 80% of unstructured data is inactive in less than 90 days— Intelligent Information Objects policies include: IDC ♦ White list/Black list capture ♦ Active Archive Management ♦ Version Control ♦ User Management ♦ Retention/Deletion ♦ Storage Pool Control ♦ File Type Work Flow Extension
  3. 3. www.digitiliti.com Virtual Corporate Library For the past few decades the storage architectures and processes in storage have not dramatically DigiLibe: changed because of the client server based environment. Yes, we have seen new protocols, drive capaci- ties, and storage concepts such as SAN/NAS, but at the end of the day, we end up with data stored inside Integrated Solution employees internal hard drives and on proprietary storage devices. Over time, we outgrow the capacity of these devices and either migrate data to a larger storage array or we simply add another array to our ♦ Si mp le , S ca la b l e, D i s- environment. As the business grows, more employees results in more workstations, data growth, data trib u te d A rch it ec tu r e proliferation, points of failure not to mention unnecessary file duplicates and legal exposure. Whether ♦ In cr ea s e E f fi ci en cy — the data files exist in someone's laptop, workstation or high end SAN, the fact is that separate file inven- De cr ea s e Co s t tories continue to grow over time in size and quantity making it impossible to achieve efficient, effective information management. These inefficiencies have driven the complexity and cost of information man- Client Centric agement to unnecessary levels. ♦ Co mp le te M eta Da ta Tradition Storage Strategy DigiLibe Digi-Client ca p tu r e a n d co n tro l a t ti me o f c r ea t io n File Server De-dup Virtual Tape ♦ Co mp le te p o l ic y ma n - Appli- Library Onsite a g e men t— cr ea tio n to Information d el et io n o f f il e s & Director e ma i l s Backup Encryption Tape Courier Tape ServerAppliance Vault Client Information Current State: Object Big Switch, Nicholas Carr Disk Index Email Tape Arrays Appliance Archive Archive 20% Offsite/Co-location DigiLibe integrated architecture eliminates the need for multiple Archive Information Utilized products and vendors to manage data backup to the archive. Imag- Director 80% ine the savings not having to have separate backup software/servers, Wasted tape drives, courier services, offsite replication, archive systems, deduplication devices, encryption, index appliances…. With Server DigiLibe’s robust file/email policy control, IT can simply and efficiency allocate primary storage, archive, labor and server capacity while allowing users and applications continued access to their data. Capacity 30% Transparent Data Protection— Automatic, Continuous Data Protection from Hard Business Drive to Archive 70% DigiLibe’s policy enables full lifecycle management from the creation of the file to the deletion. All files Upkeep are captured via include/exclude list, and Emails are captured during send/receive with out any user in- volvement. The data is automatically sent and enrolled into the onsite Information Director and con- verted to unique Intelligent information objects. These information objects are deduplicated, fully con- Labor tent indexed, secured, encoded with meta data and other IT defined policies. The files and emails are Utilization then automatically transmitted to the Archived Information Director for continuous protection. 35% Data Reduction— Global Deduplication, Compression & File Lifecycle Management Utilized DigiLibe is all about storing less data. Deduplication occurs at the Digi-Client, Information Director and 65% Archive Information Director. DigiLibe runs multiple dedup algorithms over each file and email so only Wasted unique data is stored and archived. Client-side deduplication ensures only unique files are sent to mini- mize traffic flow. Deduplication at the Information Directors enables files, email messages and attach- ments to only be stored once with the Subject, To, From and CC logged in our system for archive effi- Storage ciency. These unique information objects are then coded with lifecycle policies, compressed and stored Capacity in the Archive Information Director
  4. 4. Key Features Continuous Data Protection Global Deduplication Rapid Information Data Capture Policy Client Deduplication DigiLibe provides complete control Before any data is sent from the Applications on what is data is captured based on client, DigiLibe runs a dedup proc- Compliance, e-Discovery, white list/black list policies ess. If not unique, a file pointer is Departmental to Business logged in system and no data is sent Intelligence Data Capture On Save Once the user saves their file, Email, Attachments, and Archive DigiLibe’s client automatically cap- Deduplication tures and begins the enrollment All data being enrolled into the On- Virtual Corporate into the Information Director site Information Director is dedupli- Library cated before it gets automatically Email Capture On Send/Receive sent to the Archive Information Fully content indexed Emails are captured through a col- Director library with all files & emails lection account on the MS Exchange always online, always Data Management server, requiring no agent or addi- available from hard drive to tional load. Emails are enrolled into archive Retention/Deletion Management DigiLibe and automatically sent to the Archive Information Director. Complete retention management by global, group, user and file type. Structure the Un- Meta Data Capture & Control Revision Control structured Meta data is captured at time of file Manages via policy version stored creation to ensure all information is onsite and offsite. DigiLibe enables Complete Policy control from collected about the file, user, com- collaboration or ability to revert creation to deletion and the behavior in between. puter, environment and any custom back to the last version saved (file information required. Policies can also be set to act on the meta data for additional file control. Access Control Data Reduction Complete Content Indexing Data Security Global deduplication, File and Emails’s contents are Full integration and syncing with compression and file lifecycle scanned and indexed for easy ac- active directory, LDAP or writing of management cess and additional controls custom policies for secure storage Compression and access to files and emails. Transparent Data Automated compression algorithms are utilized to reduce file size be- Virtual Corporate Library Protection fore sending to the archive Virtual File System Encryption Complete file control from creation Automatic, Continues Data Files are encrypted before transmis- to deletion of files with full visibility Protection—No user sion and at rest with 256K or 512K from hard drive to archive involvement it!" encryption schems Corporate Wide Search Automated Active Archive Single file and email search to group All files and emails are sent to the or multi-mailbox search Archive Information Director for data protection. www.digitiliti.com Information to Knowledge