The only commodity that matters Time

The only commodity that matters

“ TIME is .. A continuum in which events succeed one another from past through present to future.” Noah Webster, Webster’s Dictionary

.. A continuum in which events succeed one another from past through present to future.”

Time Stress Procrastination Time=money What is time worth? What do you cost your organization per hour? Manage your time like your money You will never get your time back

Stress

Procrastination

Time=money

What is time worth?

What do you cost your organization per hour?

Manage your time like your money

You will never get your time back

The Time Famine Bad time management = STRESS

Bad time management = STRESS

A typical worker wastes two hours Per Day

Being successful doesn't make you manage your time well Managing your time well makes you successful

Time MANAGEMENT We explore the relationships between our human needs and time management, our “internal compass”, and organizing the things that really matter to us most.

We explore the relationships between our human needs and time management, our “internal compass”, and organizing the things that really matter to us most.

The clock represents our commitment, appointments, schedules, goals, activities-what we do with, and how we manage our time. The compass represents our vision, values, principles, mission, conscience, direction- what we feel is important and how we lead our lives.

20% of employees produce 80% of the real results 20% of the input creates 80% of the result Are you in the top 20 percent?

If you can dream it you can do it Walt Disney

#1 Urgent And Important Crises Pressing Problems Deadline Driven projects, meetings, and preparations

Crises

Pressing Problems

Deadline Driven projects, meetings, and preparations

#2 Important but Not Urgent Preparation Prevention Values Clarification Planning Relationship building True re-creation Empowerment

Preparation

Prevention

Values Clarification

Planning

Relationship building

True re-creation

Empowerment

#3 Urgent but Not important Interruptions, some phone calls Some E-mail, phone calls Some meetings Many proximate, pressing matters Many popular activities

Interruptions, some phone calls

Some E-mail, phone calls

Some meetings

Many proximate, pressing matters

Many popular activities

#4 Not Important and Not Urgent Some phone calls Time Wasters Escape activities Irrelevant mail Excessive TV Trivia, busywork

Some phone calls

Time Wasters

Escape activities

Irrelevant mail

Excessive TV

Trivia, busywork

Time Management Time is a difficult concept to define Time management is event control Planning is the key to control The only time you can exercise any control over is right now !

Time is a difficult concept to define

Time management is event control

Planning is the key to control

The only time you can exercise any control over is right now !

High Performance Organizations #1= 20-25% of time on urgent and important #2 = 65-80% of time on Important but not urgent #3 = 15% of time on urgent but not important #4 = less than 1% of time on not urgent and not important

#1= 20-25% of time on urgent and important

#2 = 65-80% of time on Important but not urgent

#3 = 15% of time on urgent but not important

#4 = less than 1% of time on not urgent and not important

Typical Organizations #1= 25-30% of time on urgent and important #2 = 15% of time on Important but not urgent #3 = 50-60% of time on urgent but not important #4 = 2 to 3% of time on not urgent and not important

#1= 25-30% of time on urgent and important

#2 = 15% of time on Important but not urgent

#3 = 50-60% of time on urgent but not important

#4 = 2 to 3% of time on not urgent and not important

Alignment: Goals, Priorities, and Planning Doing things right verses doing the right thing What happens if I chose not to do it Does it align with my core principles? Does it create value for my company ?

Doing things right verses doing the right thing

What happens if I chose not to do it

Does it align with my core principles?

Does it create value for my company ?

Failing to Plan is Planning to Fail Plan each day, each week, each quarter You can change your plan….only after you have one.

Plan each day, each week, each quarter

You can change your plan….only after you have one.

To Do Lists The simplest form of time management is simple checks and balances. These consist of sticky notes reminder notes, and lists. This is a good way to track “to-do’s” with little stress and allows us to have the go-with-the-flow flexibility Good judgment comes from experience and experience comes from bad judgment: You cant fake experience

The simplest form of time management is simple checks and balances. These consist of sticky notes reminder notes, and lists. This is a good way to track “to-do’s” with little stress and allows us to have the go-with-the-flow flexibility

To Do Lists The flip side of this idea is that it offers us no real structure and things tend to fall through the cracks. Sometimes important commitments can be forgotten or ignored. We may feel stress free but we will probably get very little accomplished.

The flip side of this idea is that it offers us no real structure and things tend to fall through the cracks. Sometimes important commitments can be forgotten or ignored. We may feel stress free but we will probably get very little accomplished.

Planning and Preparation Time Management This type of management is successful in the area of tracking commitments and appointments . We can get much more accomplished through our goals and planning. We refer to this as a “plan your work - work your plan” concept.

This type of management is successful in the area of tracking commitments and appointments . We can get much more accomplished through our goals and planning.

Planning, Preparing, and Controlling Many professionals can assume the responsibility for results and connect with their values. They can also assess their values and turn them into goals and actions. Because they manage and control their planning, people feel it and it gives structure to their lives.

The Urgency Addiction We try to work harder, faster and smarter and think we can manage our lives. The truth is we are not in control; there are always consequences to our actions.

We try to work harder, faster and smarter and think we can manage our lives. The truth is we are not in control; there are always consequences to our actions.

You can choose to be addicted to the urgency addiction and suffer the consequences, or you can choose to be free of the chains. Whatever the situation, you always have a choice . You have a choice.

You can choose to be addicted to the urgency addiction and suffer the consequences, or you can choose to be free of the chains. Whatever the situation, you always have a choice .

Describe their failure to plan

Effective verses Efficient When you're effective, you are able to accomplish the worthwhile goal you've chosen. When you're efficient, you quickly carry out actions. You won't be effective, however, unless those actions result in your achieving a meaningful goal .

When you're effective, you are able to accomplish the worthwhile goal you've chosen. When you're efficient, you quickly carry out actions. You won't be effective, however, unless those actions result in your achieving a meaningful goal .

Efficient verses Effective Is it more important to get a job done efficiently…. Or to take the time to empower and employee to do it, both now and in the future? Which will have an impact on the quality of your time, the time of others, the time of the organization?

Is it more important to get a job done efficiently…. Or to take the time to empower and employee to do it, both now and in the future?

Which will have an impact on the quality of your time, the time of others, the time of the organization?

Are You Efficient?

Or Effective?

Ending Thought The passion created by a shared vision creates synergistic empowerment. It combines energy, talent, and capabilities of all involved.