To discuss process links and potential benefits for OH&S with the use of an HRMS
Occupational Health and Safety
Occupational health and safety (H&S) can be described as the identification, evaluation and control of hazards associated with the work
Occupational H&S Cont’d
Other general H&S activities include: medical testing, medicals (pre-employment, during employment, post-employment), medical treatment, first aid, preventative measures (i.e./flu and travel shots), accident prevention and education, accident investigation, recommendations for correction of procedures, equipment, union/management committees, and worker compensation boards.
Increased Awareness of OH&S Issues
Workers’ Compensation Board costs
Increasing health care costs
Trends in health care responsibility
Security and privacy
H&S legislation has three major aims:
Prevention : setting minimum standards in the workplace, along with the means of enforcing these standards.
Employment Security/Compensation : ensuring that injured workers receive appropriate “Worker’s Compensation”, medical attention, rehabilitation support, and a suitable job to return to, or extended financial support if they are not.
Employer Liability : ensuring that the employer meets the established H&S standards, and is accountable when the standards are found not to be met.
Legal Issues in OH&S – Due Diligence
Whether appropriate OH&S policies and procedures exist
Whether legislation, policies and procedures are translated into effective H&S programs
Whether H&S legislation, policies, procedures and programs are understood, applied and monitored throughout the organization
Role of an HRMS in OH&S
An organization’s HRMS has a key role to play in collecting, storing and reporting of in formation to assist personnel at all levels of the organization carry out their H&S responsibilities
Role of an HRMS in OH&S Cont’d
Keep a roster of safety inspections
Maintain the results of accident investigations, as well as identify and report on trends
Maintain a roster of employees that have received H&S training and/or certification as well as individuals who are qualified to provide such training
Collect information and provide regular reports on injuries, medical time-off, and worker’s compensation statistics
HRMS Should Maintain Statistics to:
compare and manage costs
identify priority areas for joint safety committee attention
allow comparisons with other organization’s in the same sector
provide reports and returns for the government, and for internal use
Information Shared with other HRMS Modules
pre-employment health declaration
medical & drug requirements
medical/health reasons for absence
Information Shared with other HRMS Modules Cont’d
periodic medical testing
industrial hygiene programs
Employee Assistance Program (EAP)
H&S union / management committees
Safe use and maintenance of machinery, tools and equipment.
Environmental factors such as noise, atmosphere, temperature.
State of storage areas and facilities, especially as pertaining to hazardous materials.
Inspection Checklists Cont’d
Storage and use of hazardous materials (do material safety data sheets exist, and are the materials concerned being stored and used properly?. Has training been complete in accordance with WHMIS?)
Existence and quality of personal protective equipment.
State of working and walking surfaces.
Adherence to safe working practices.
State and quality of emergency facilities and equipment.
In Each Check listed Area HRMS Should Document:
Department Inspected, Date, Time
Name of Inspectors
Recommended Action, Date Action Taken
Result of follow-up Review by Safety Committee, Date of Follow-up
Safety Committee Sign-Off
HRMS Accident Reporting Information
Description of Accident, Location, Date, Time
Machinery, Tools, Equipment Involved
Mitigating Environmental Conditions (lighting, atmosphere, chemicals, working surfaces)
Name of Person(s) Involved
Description of Injury
Job Being Performed
Analysis of Causes
Name and Signature of Investigator, Date
Follow-up Action Taken, Date
Effect on HR of an Accident
time lost from work due to an accident often triggers the requirement for either a replacement worker or overtime
an injured employee's progression through sick leave, short-term disability, long-term disability, workers compensation, restricted return to work and unrestricted return to work must be tracked, preferably with the HRMS
external agencies (i.e./Workers' Compensation Boards) and contractors (such as health case workers) both require and generate data. Most of this information should come from and/or be entered into an HRMS
Effect on HR of an Accident Cont’d
depending on the nature and cause of an accident, there may be labour relations issues which arise, up to and including strike action
additional benefits or levels of benefits may be triggered for an injured employee
What are some of the factors which are causing occupational health and safety to be the target of increased management attention?
Many health professionals see their first duty as being to the individual worker, not the employer. Discuss the varying perspectives on this point of view, and comment on how the different views could impact on the nature of the supporting information systems.
For what reasons have H&S modules often not been included in HRMSs in the past? Has anything changed to now make inclusion of occupational health and safety issues in an HRMS more likely?