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Document management and Workflow
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Document management and Workflow

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Document management and Workflow Document management and Workflow Presentation Transcript

  • ECB-NET Document Management and Workflow Ole Norager Diego Bragato
  • Objectives of the Project
    • Major Goals of the project
      • Document management
      • Procedure Tracking
      • Workflow
    • Schedules to fulfill
      • End of actual IDA for 2004
  • Overall Description
    • A web portal with single sign on
    • A centrally based dossier / document repository
    • A workflow system
    FURTHER INFORMATION ... http:// ecb . jrc . it / ecbnet / http:// ecbnet . jrc . it :8080
  • The portal
  • The Document management
  • Functional organisation I
    • A context Based Menu
    • A set of available Actions
  • The actions
    • Create Dossier
    • View Dossier
    • Upload Document
    • Create Form
    • Search
    • Version
    • View Access Control Lists
    • Set Access Control Lists
  • The Dossiers
  • The dossier Types
    • Configurable Dossier Types
  • The documents
  • The document Types
    • Configurable Document Types
  • Uploading Documents
  • Validation
    • Form Fields are validated with a configurable set of validation rules
  • Data Privacy Access Control Lists
    • Searching features are based on Webdav DASL
    • Searching features are available to other software components
    Searching
  • Versioning
    • Versioning features are based on Webdav DeltaV
    • Versioning features are available to other software components
  • User Management
  • Document ation avail a ble
    • New Updates of the documentation
    • Documentation will be available together with the runtime test environment
  • Question & Answers
  • The Technology Strategy
    • Standard Based Architecture
      • Standards change on a 10 year scale
    • Open Source components
      • Free software
      • We can interchange free software with proprietary implementations for better performance
    • Full J2EE implementation
      • All software is implemented in java, J2EE compliant and platform independent
  • Chosen Standards I
    • Application server
      • J2EE
    • Users management
      • LDAP
    • Document Management
      • WEBDAV
        • Searching
          • DASL www.webdav.org/dasl/
        • Versioning
          • DeltaV www.webdav.org/deltav/
  • Chosen Standards II
    • Workflow
      • JBPM
        • JPDL
      • Enhydra SHARK
        • XPDL – WFMC
    FURTHER INFORMATION ... dbr @ terma .com
  • The solution
    • A Web based system
    • A Web portal
    • A Web application
    • A document server
    • A user server
  • The W eb DAV
    • Web Distributed Authoring and Versioning Protocol
    • Multiple clients
    • Differentiated access according to usage
    • Single sign on
    FURTHER INFORMATION ... www. webdav . org
    • Easiest access to the data layer through WebDAV
    Windows WebDAV folders
    • Easy MS windows configuration
    Windows Webdav folders Configuration
  • Web DAV: single sign on
  • The Webdav Browser
  • Webdav The slide client
  • The Slide Webdav Servlet
  • Webdav access V
    • Office 2000 is WEBDAV compliant
  • LDAP access
    • Java Clients
      • LDAP browser
    • Mail clients
      • Outlook
    • Browsers
      • Mozilla
    • Text based clients
    • Ldif files
  • LDAP servers
    • Openldap
    • Windows 2000 server Active directory
    • Oracle LDAP
    • Commercial J 2EE LDAP services
    • Sun One LDAP
  • J2EE application server
    • Jboss Free (Less GPL license)
    • 37% market share
    • best performances
    • BEA The most known commercial application server
    • Oracle IAS Well known within the commission
    • Weblogic IBM’s application server
  • The Workflow
    • A workflow Engine
      • An alarm engine
      • A rule engine
    • A workflow process definition file
      • Workflow procedures can be updated at no cost
  • Question & Answers
  • The software implementation tasks
    • The roll out of the software
    • The implementation phase
  • Tasks for the end of the development phase
    • Roll out of the test environment (phase I)
      • Sample Configuration of the system
        • Dossier Types
        • Document Types
        • Form Types
      • Load up of the system
        • Sample Legacy data load up
      • Test Users accessing the system
    • System Administration Support
  • Tasks for the Implementation phase I
    • Full Roll out of the test environment (phase II)
      • Full Configuration of the system
      • Load up of the system
        • Large Scale Test for Legacy data load up
      • Users accessing the system
    • System Administration Support
    • Tuning of the test environment
  • Tasks for the Implementation phase II
    • Definition of the target HW Production Environment
    • Roll out of the Production Environment
      • Load up of the system
        • Full Legacy data load up
      • Users accessing the system
    • Tuning of the system
      • HW / SW tuning
  • System Tuning
    • Hardware tuning
      • Optical / Network storages
      • Server Racks
    • Java tuning
      • Standard tuning available in other systems such as IDA ZOPE
    • Software Architecture tuning
      • Added value of the standard based approach
  • How we are working
    • System integration software
    • Maximize output
    • Local support
    • Transparency
    FURTHER INFORMATION ... Diego Bragato dbr @ terma . com +39 0332 773983 Richard Morris rim @ terma . com +39 0332 773982
  • Project P lan
    • The IDA phases
    FURTHER INFORMATION ... dbr @ terma . com Dec 2004 Preparatory feasibility Development Implementation Jan 2001 Jan 2003 May 2004
  • Project status
    • Development phase
      • Final A rchitecture is there
        • We have a good set of components that are nicely working together
      • Testing and bug fixing
      • Workflow engine
  • Project Needs
    • Roll out of the software
    • Test environment
    • Customer Validation
    • Contract Closure
  • Question & Answers