Virtual AIESEC Experince - Exchange on MyAIESEC.net
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Virtual AIESEC Experince - Exchange on MyAIESEC.net

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Functional training on using the Exchange module on MyAIESEC.net for Leaders

Functional training on using the Exchange module on MyAIESEC.net for Leaders

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  • 1. MyAIESEC.net for Leaders Using MyAIESEC.net to Lead Exchange Growth
  • 2. Do you want to know how to lead exchange growth using MyAIESEC.net? What can you find here? Exchange Goal setting on MyAIESEC.net 1 3 Exchange Process Implementation & Efficiency 4 Administration on MyAIESEC.net Cool stuffs you can do as a leader managing exchange growth on MyAIESEC.net! Exchange Tracking on MyAIESEC.net 2
  • 3. What is in it for me as a leader of growth?
    • You will have clear exchange goals (Ra-Ma-Re) and an overview of your exchange pipeline
    • You have a thorough understanding of how to manage the exchange process on MyAIESEC.net and can support your members education
    • You can track your goals on a regular basis and monitor your growth
    • You know cool tips & tricks of managing exchange on MyAIESEC.net
  • 4. Your “Leadership Role” for Exchange Growth Set Clear Exchange Goals Track Exchange Pipeline Educate members on process implementation Role as an Administrator Use MyAIESEC.net to communicate effectively Lead Exchange Growth! Build your personal network! Develop important skills!
  • 5. Do you want to know how to lead exchange growth using MyAIESEC.net? What can you find here? Exchange Goal setting on MyAIESEC.net 1 Have an Annual Exchange Goal Check Past Performance trends by Month Adjust monthly goals based on Ambition
  • 6. 1. Break down your Annual goal into TN and EP
  • 7. Note down the same for TN Realizations & EP Realizations 2008 Split your 2009 goal into TN and EP based on % TN & % EP contribution to Total 2008 Realizations
  • 8. Calculating the TN and EP Goals for 2009 Total 2008 = 78 TN 2008 = 54 EP 2008 = 24 100% 69% 31% Goal 2009 = 120 TN 2009 = 69% of 120 EP 2009 = 31% of 120 120 Total 83 TN 37 EP YOU’RE A STAR! 
  • 9. 2. Break down your TN and EP Goals by Month Feb 2008 TN Contribution = 4% of total Feb 2009 TN Goal = 4% of Total TN Goal 2009 = 4% of 83 Feb 2009 TN Goal = 4 TN Realizations! Do the same for all months on TN and EP side! Add to get Total Monthly goals for 2009!
  • 10. Cool Stuffs!
    • You can breakdown your goals per pool (MT, TT, DT and ET) on the TN and EP side for more detailed tracking
    • Use Microsoft Excel to create a table for your goals – Click here for a sample!
    • Click here for a ready to use Exchange pipeline management tool
  • 11. Do you want to know how to lead exchange growth using MyAIESEC.net? What can you find here? Exchange Tracking on MyAIESEC.net 2 Overall and Matches Tracking Importance of Tracking Cool Stuffs!
  • 12. 1. Overall Exchange Tracking using “Forms List” for MCs
  • 13. 1. Overall Exchange Tracking using “Forms List” for MCs
  • 14. 1. Forms List = National Exchange Newsletter
    • Send your LCs a weekly update on the realizations, matches online and available forms
    • Create a reward and recognition system for your LCs based on ranking
    • Outline simple actions/next steps based on the current performance
  • 15. 2. Overall Exchange tracking using “GN/Country/LC Data”
  • 16. 2. Overall Exchange tracking using “GN/Country/LC Data” Track on a daily, monthly and quarterly basis Compare to goals & take needed action to bridge the gap!
  • 17. 3. Overall Exchange Tracking using “Make your own Report”
  • 18. 3. Overall Exchange Tracking using “Make your own Report” You can generate a customized report for your Country/LC You can Export the report to “CSV” format which you can then save as Excel You can plan your next quarter activity based on these reports
  • 19. 4. Matches Tracking using “Manage forms”
  • 20. 4. Matches Tracking using “Manage forms”
  • 21. 4. Why “Manage Forms”?
    • Details of every single Match or Realization
    • You can track the progress of every LC and Country Partnership
    • It helps identify internal trends to boost performance
  • 22. Cool Stuffs!
    • DAILY TRACKING will make you disciplined in managing the growth of your LC/Country!
    • Are you an MCP or LCP? Do you want to know what the CEO’s role is in tracking? Click here!
    • Click here for a detailed presentation on boosting exchange performance through MyAIESEC.net
  • 23. Do you want to know how to lead exchange growth using MyAIESEC.net? What can you find here? Exchange Process Management & Efficiency 3 Exchange Process Management Efficiency/Performance Indicators Cool Stuffs!
  • 24. 1. Exchange Process Management
    • As a leader you need to know how a TN Manager or EP uses MyAIESEC.net to manage the exchange process
    • Your role is to educate your members on how to use MyAIESEC.net to manage exchange and trouble shoot when they face a problem
    • Click here to see the step by step TN and EP processes for a better understanding
  • 25. 1. Exchange Process Management How to use MyAIESEC.net to manage Exchange on the TN side! Click Here! How to use MyAIESEC.net to manage Exchange on the EP side! Click Here!
  • 26. 2. Efficiency/Performance Indicators
    • Realization Rate indicates the efficiency of converting Raises to realizations by a simple ratio
    • Re-raising Rate indicates the capacity of our organization to be able to retain TN takers after maximum 6 months since the previous internship has finished.
    • Delivery time indicates the number of days it takes to convert matches to realizations in different pools.
    • On time delivery indicates the number of forms we are delivering to our TN takers “ON TIME” based on starting dates. Click here to learn more about this indicator!
  • 27. 2. Efficiency/Performance Indicators
  • 28. Cool Stuffs!
    • Supply and Demand management is the most IMPORTANT part of exchange process management
    • Are you educating your members on raising TNs based on the available EP and to raise EP based on available TNs?
    • Use the Available forms tracker to manage supply and demand and MATCH FASTER !
  • 29. Do you want to know how to lead exchange growth using MyAIESEC.net? What can you find here? Administration 4 Break Matches Form Status & Update
  • 30. 1. Break Matches Remember to CONFIRM with the EP and TN side before breaking a Match!
  • 31. 2. Form Status and Update
  • 32. 2. Form Status Update
    • Remember to audit your forms on a weekly basis
    • Update the status of the form as soon as there is a change
    • Reject the forms that are not being matched – Choose a reason for rejection (New feature!)
    • Make sure all your forms have the required details
  • 33. MORE COOL STUFFS! Promote your country on MyAIESEC.net to MATCH faster! Use Statistics to TRACK your exchange goals and pipeline for growth! Build your personal network through the NETWORKING function!
  • 34. MyAIESEC.net if the lifeline of exchange management!
  • 35. Thank you! Deepti Chadda AI VP XM 08 09 [email_address]