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WEEDING REFERENCE MATERIALS LIS 60610/Fall 2008
What Is a Reference Work? <ul><li>ALA: </li></ul><ul><li>By its nature, useful to answer reference questions </li></ul><ul...
  What is a Reference Book ?? <ul><ul><li>Used to locate facts and citations </li></ul></ul><ul><ul><li>Usually arranged i...
 
&quot;Right-Sizing&quot; the Collection
“ Right-Sizing” the Collection <ul><li>Designate a project team and team leader </li></ul><ul><li>Print out a shelf list o...
 
“ Right-Sizing” the Collection <ul><li>  Perform an inventory </li></ul><ul><ul><li>Eliminate titles not found on the shel...
“ Right-Sizing” the Collection <ul><li>Gather usage data:  </li></ul><ul><ul><li>Determine the busiest 2- or 3-month perio...
“ Right-Sizing” the Collection <ul><li>Gather usage data:  </li></ul><ul><ul><li>Provide empty shelves for perusing materi...
<ul><li>Review the data and evaluate materials based on usage (e.g., 0 usage, 1 usage, etc.) </li></ul><ul><li>Weed the co...
What is Weeding? <ul><li>The process of removing books and other materials that: </li></ul><ul><ul><li>Are in dilapidated ...
Guidelines for Reference Materials <ul><li>Subject relevance </li></ul><ul><li>Other materials on the topic </li></ul><ul>...
Other Criteria <ul><li>Age/Physical condition </li></ul><ul><li>Currency </li></ul><ul><li>Timeliness </li></ul><ul><li>Us...
Other Criteria <ul><li>Budget constraints  </li></ul><ul><li>Standing order dispositions (older editions sent to branches)...
Print vs. Online <ul><li>CONSIDER: </li></ul><ul><ul><li>How many reference resources are available online? </li></ul></ul...
Do  NOT  Weed… <ul><li>Local history and genealogy materials </li></ul>
Do  NOT  Weed… <ul><li>Volumes of sets and series with special merit </li></ul><ul><li>Older reference works augmented by ...
General Resources
http://refdesk.com/
 
Almanacs
ALMANACS <ul><li>Two years’ usage </li></ul><ul><li>Older editions may be kept for historic research </li></ul><ul><li>Upd...
Exception to the rule: <ul><li>Keep all editions of the state almanac for their unique information  </li></ul>
 
 
 
 
 
 
 
 
 
Dictionaries
Dictionaries <ul><li>Keep unabridged editions </li></ul><ul><li>Update special dictionaries regularly (5-7 years) </li></u...
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
www.wordcentral.com/
http://onelook.com/
www.yourdictionary.com/
 
 
 
 
 
 
Encyclopedias
Encyclopedias <ul><li>Outdated after 5 years </li></ul><ul><li>Purchase on rotating schedule </li></ul><ul><li>Supplement ...
 
 
www.kidsclick.org/
www.ipl.org/
 
 
 
http://encarta.msn.com
What about Wikipedia? <ul><li>http://www.collegehumor.com/video:1830262   </li></ul>
 
 
 
 
 
 
 
Directories
Directories <ul><li>Telephone </li></ul><ul><li>Zip code </li></ul><ul><li>Official Congressional Directory </li></ul><ul>...
Directories <ul><li>Discard when new ones arrive </li></ul><ul><li>Retain older ones IF space and usage warrant </li></ul>...
 
http://thomas.loc.gov/
Atlases
Atlases and Gazetteers <ul><li>Maps </li></ul><ul><li>Latitude and longitude </li></ul><ul><li>Demographic info. </li></ul...
Atlases <ul><li>Replace when updated (5-7 yrs.) </li></ul><ul><li>House older editions separately </li></ul><ul><li>Update...
www.cia.gov/library/publications/the-world-factbook/
www.sitesatlas.com/
http://maps.nationalgeographic.com/maps
http://nationalatlas.gov/
Handbooks & Manuals
Handbooks and Manuals <ul><li>HANDBOOKS </li></ul><ul><li>Give a broad overview of a topic </li></ul><ul><ul><li>Occupatio...
 
Handbooks <ul><li>Humanities:  retain indefinitely; supplement with newer texts </li></ul><ul><li>Social Science:  outdate...
www.bls.gov/OCO/
Indexes
Indexes <ul><li>Magazines and periodicals </li></ul><ul><li>Poetry </li></ul><ul><li>Genealogy </li></ul><ul><li>Electroni...
Indexes <ul><li>Most print indexes have been replaced with online databases </li></ul><ul><li>Note:  online databases may ...
Quotation Sources
Quotation Sources <ul><li>Identify statements by notables in history </li></ul><ul><li>Arranged </li></ul><ul><ul><li>topi...
Quotation Sources <ul><li>Some titles are not superceded by new editions (e.g.,  Bartlett’s ) </li></ul><ul><li>Use cautio...
 
 
 
 
 
 
 
 
 
 
 
 
Bibliographies
Bibliographies <ul><li>List of sources grouped by: </li></ul><ul><ul><li>topic </li></ul></ul><ul><ul><li>reading level </...
Bibliographies <ul><li>Replace when superceded </li></ul><ul><li>Note:  some may be “one-shot” titles   </li></ul>
Biographical Sources
Biographical Sources <ul><li>Dictionaries provide brief biog. information </li></ul><ul><li>Not superceded by later editio...
Biographical Sources <ul><li>Keep sets (e.g.,  Something About the Author ): </li></ul><ul><ul><li>IF space allows </li></...
 
 
 
 
 
 
 
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Weeding Reference Materials (Lis 60610)

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Transcript of "Weeding Reference Materials (Lis 60610)"

  1. 1. WEEDING REFERENCE MATERIALS LIS 60610/Fall 2008
  2. 2. What Is a Reference Work? <ul><li>ALA: </li></ul><ul><li>By its nature, useful to answer reference questions </li></ul><ul><li>For various reasons, held out of circulation </li></ul><ul><li>Bates: </li></ul><ul><li>Functional “What’s it for?” </li></ul><ul><li>Administrative “How’s it used?” </li></ul>
  3. 3.   What is a Reference Book ?? <ul><ul><li>Used to locate facts and citations </li></ul></ul><ul><ul><li>Usually arranged in one of three ways: </li></ul></ul><ul><ul><ul><li>Alphabetically </li></ul></ul></ul><ul><ul><ul><li>Chronologically </li></ul></ul></ul><ul><ul><ul><li>Topically </li></ul></ul></ul><ul><ul><li>The title gives detailed information about the work </li></ul></ul>
  4. 5. &quot;Right-Sizing&quot; the Collection
  5. 6. “ Right-Sizing” the Collection <ul><li>Designate a project team and team leader </li></ul><ul><li>Print out a shelf list of the reference collection </li></ul>
  6. 8. “ Right-Sizing” the Collection <ul><li>  Perform an inventory </li></ul><ul><ul><li>Eliminate titles not found on the shelves </li></ul></ul><ul><ul><li>Add titles not included on shelflist printout </li></ul></ul>
  7. 9. “ Right-Sizing” the Collection <ul><li>Gather usage data: </li></ul><ul><ul><li>Determine the busiest 2- or 3-month period </li></ul></ul><ul><ul><li>Post signs advising users not to reshelve reference materials </li></ul></ul><ul><ul><li>Provide labeled carts for used materials </li></ul></ul>
  8. 10. “ Right-Sizing” the Collection <ul><li>Gather usage data: </li></ul><ul><ul><li>Provide empty shelves for perusing materials in the stacks </li></ul></ul><ul><ul><li>Designate a “roving librarian” </li></ul></ul><ul><ul><li>Make a hashmark by each title used </li></ul></ul><ul><ul><li>Highlight titles used </li></ul></ul>
  9. 11. <ul><li>Review the data and evaluate materials based on usage (e.g., 0 usage, 1 usage, etc.) </li></ul><ul><li>Weed the collection to determine which items will be: </li></ul><ul><ul><li>Retained </li></ul></ul><ul><ul><li>Discarded </li></ul></ul><ul><ul><li>Moved to the circulating collection </li></ul></ul>“ Right-Sizing” the Collection
  10. 12. What is Weeding? <ul><li>The process of removing books and other materials that: </li></ul><ul><ul><li>Are in dilapidated physical condition </li></ul></ul><ul><ul><li>Contain outdated or inaccurate information </li></ul></ul><ul><ul><li>Do not fit into the scope of the library’s collection </li></ul></ul>
  11. 13. Guidelines for Reference Materials <ul><li>Subject relevance </li></ul><ul><li>Other materials on the topic </li></ul><ul><li>Weed older editions when superceded </li></ul><ul><li>Evaluate periodically </li></ul><ul><li>Maintain a reference collection development policy </li></ul>
  12. 14. Other Criteria <ul><li>Age/Physical condition </li></ul><ul><li>Currency </li></ul><ul><li>Timeliness </li></ul><ul><li>Use </li></ul><ul><li>Newer edition available </li></ul><ul><li>Suitability for circulating collection </li></ul><ul><li>Historical significance </li></ul><ul><li>Availability of newer or better title </li></ul>
  13. 15. Other Criteria <ul><li>Budget constraints </li></ul><ul><li>Standing order dispositions (older editions sent to branches) </li></ul><ul><li>Appropriateness for collection </li></ul><ul><li>Incomplete sets </li></ul><ul><li>Judgments based on subject area expertise </li></ul><ul><li>Current listings in standards tools (e.g., Sheehy, BIP) </li></ul>
  14. 16. Print vs. Online <ul><li>CONSIDER: </li></ul><ul><ul><li>How many reference resources are available online? </li></ul></ul><ul><ul><li>“ Free” vs. fee </li></ul></ul><ul><ul><li>Cost of maintaining two formats </li></ul></ul><ul><ul><li>Other issues (usability, available computers, patron skill level) </li></ul></ul>
  15. 17. Do NOT Weed… <ul><li>Local history and genealogy materials </li></ul>
  16. 18. Do NOT Weed… <ul><li>Volumes of sets and series with special merit </li></ul><ul><li>Older reference works augmented by ( not superceded by ) later editions </li></ul>
  17. 19. General Resources
  18. 20. http://refdesk.com/
  19. 22. Almanacs
  20. 23. ALMANACS <ul><li>Two years’ usage </li></ul><ul><li>Older editions may be kept for historic research </li></ul><ul><li>Update annually </li></ul><ul><li>Circulate older editions (1-2 years) </li></ul>
  21. 24. Exception to the rule: <ul><li>Keep all editions of the state almanac for their unique information </li></ul>
  22. 34. Dictionaries
  23. 35. Dictionaries <ul><li>Keep unabridged editions </li></ul><ul><li>Update special dictionaries regularly (5-7 years) </li></ul><ul><li>Circulate older editions </li></ul>
  24. 52. www.wordcentral.com/
  25. 53. http://onelook.com/
  26. 54. www.yourdictionary.com/
  27. 61. Encyclopedias
  28. 62. Encyclopedias <ul><li>Outdated after 5 years </li></ul><ul><li>Purchase on rotating schedule </li></ul><ul><li>Supplement with electronic formats </li></ul><ul><li>Circulate older sets </li></ul>
  29. 65. www.kidsclick.org/
  30. 66. www.ipl.org/
  31. 70. http://encarta.msn.com
  32. 71. What about Wikipedia? <ul><li>http://www.collegehumor.com/video:1830262 </li></ul>
  33. 79. Directories
  34. 80. Directories <ul><li>Telephone </li></ul><ul><li>Zip code </li></ul><ul><li>Official Congressional Directory </li></ul><ul><li>Online (switchboard.com) </li></ul>
  35. 81. Directories <ul><li>Discard when new ones arrive </li></ul><ul><li>Retain older ones IF space and usage warrant </li></ul><ul><li>Exception: older telephone and city directories (used by genealogists) </li></ul>
  36. 83. http://thomas.loc.gov/
  37. 84. Atlases
  38. 85. Atlases and Gazetteers <ul><li>Maps </li></ul><ul><li>Latitude and longitude </li></ul><ul><li>Demographic info. </li></ul><ul><li>Geographic data </li></ul>
  39. 86. Atlases <ul><li>Replace when updated (5-7 yrs.) </li></ul><ul><li>House older editions separately </li></ul><ul><li>Update road atlases annually </li></ul><ul><li>Keep local maps updated </li></ul>
  40. 87. www.cia.gov/library/publications/the-world-factbook/
  41. 88. www.sitesatlas.com/
  42. 89. http://maps.nationalgeographic.com/maps
  43. 90. http://nationalatlas.gov/
  44. 91. Handbooks & Manuals
  45. 92. Handbooks and Manuals <ul><li>HANDBOOKS </li></ul><ul><li>Give a broad overview of a topic </li></ul><ul><ul><li>Occupational Outlook Handbook </li></ul></ul><ul><ul><li>Oxford Companion to Literature </li></ul></ul><ul><li>MANUALS </li></ul><ul><li>Give step-by-step instructions--how to do </li></ul><ul><ul><li>Chilton’s Auto Repair Manual </li></ul></ul>
  46. 94. Handbooks <ul><li>Humanities: retain indefinitely; supplement with newer texts </li></ul><ul><li>Social Science: outdated after 10 years </li></ul><ul><li>Exceptions: sets containing historical data </li></ul><ul><li>Sciences: outdated after 5 years </li></ul>
  47. 95. www.bls.gov/OCO/
  48. 96. Indexes
  49. 97. Indexes <ul><li>Magazines and periodicals </li></ul><ul><li>Poetry </li></ul><ul><li>Genealogy </li></ul><ul><li>Electronic databases (e.g., OhioLINK) </li></ul>
  50. 98. Indexes <ul><li>Most print indexes have been replaced with online databases </li></ul><ul><li>Note: online databases may not include older periodicals </li></ul><ul><li>Keep older editions of Granger’s if needed </li></ul>
  51. 99. Quotation Sources
  52. 100. Quotation Sources <ul><li>Identify statements by notables in history </li></ul><ul><li>Arranged </li></ul><ul><ul><li>topically </li></ul></ul><ul><ul><li>alphabetically </li></ul></ul><ul><ul><li>chronologically </li></ul></ul><ul><ul><li>Bartlett’s Familiar Quotations </li></ul></ul>
  53. 101. Quotation Sources <ul><li>Some titles are not superceded by new editions (e.g., Bartlett’s ) </li></ul><ul><li>Use caution with online resources </li></ul><ul><li>Exception: www.bartleby.com </li></ul>
  54. 114. Bibliographies
  55. 115. Bibliographies <ul><li>List of sources grouped by: </li></ul><ul><ul><li>topic </li></ul></ul><ul><ul><li>reading level </li></ul></ul><ul><li>A to Zoo </li></ul><ul><li>Magazines for Libraries </li></ul><ul><li>Genreflecting </li></ul><ul><li>Children’s Catalog </li></ul>
  56. 116. Bibliographies <ul><li>Replace when superceded </li></ul><ul><li>Note: some may be “one-shot” titles </li></ul>
  57. 117. Biographical Sources
  58. 118. Biographical Sources <ul><li>Dictionaries provide brief biog. information </li></ul><ul><li>Not superceded by later editions </li></ul><ul><ul><li>Current Biography </li></ul></ul><ul><ul><li>Webster’s New Biog. Dictionary </li></ul></ul>
  59. 119. Biographical Sources <ul><li>Keep sets (e.g., Something About the Author ): </li></ul><ul><ul><li>IF space allows </li></ul></ul><ul><ul><li>IF usage dictates </li></ul></ul><ul><ul><li>IF online resources don’t cover demand </li></ul></ul><ul><ul><li>IF other formats aren’t available </li></ul></ul>
  60. 127. Thank You!
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