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  • 1. Job Title: Humanitarian Programmes & Communications Assistant Ref: no HPCA-HUB-0509 Department: HUB Location: Oxfam Novib Regional Office Nairobi Reports to: Field Representative, Humanitarian Planning (HUB) Supervises: None Job Type: National Purpose of the Job: Reporting to the Field Representative, Humanitarian planning, Humanitarian Programme & Communications Assistant (HPCA) provides general program and communications support to the Oxfam Novib Somalia Humanitarian Unit (The HUB). S/He collects and assists in the dissemination of information to relevant stakeholders. H/she liaises with the HUB team to ensure that there is an effective mechanism in place to get information from the partners on a regular basis and in such a manner as to enrich Programmes, communication and policy work. Key tasks and responsibilities: • Contribute to the design and Implementation of an effective information flow mechanism between the programme team and partners and which advances the Oxfam Novib/OI Humanitarian strategies (Programmes, media and advocacy). • On a regular basis, follow up/ summarize OI humanitarian programme information for the purpose of highlighting it to serve communication, media and policy objectives. • Assist the Policy and media leads to source and or draft policy and media briefs respectively. • Review of project briefs and program related documents for quick reference and information package for Oxfam Novib Senior officers, project managers, consultants, Oxfam Novib Humanitarian program related visitors and donors. • Update programme briefs and follow up of case studies and project photos for fundraising and other purposes as required by Oxfam Novib and Oxfam international, etc. • Maintain efficient coordination and provide needed information to the Support departments (Administration and Finance) on needed logistics, hotel & flight bookings, procurement s etc. • Upload approved/signed off information onto the OI dashboard and other websites also ensure that relevant information is downloaded from the OI dashboard and shared with the HUB team and other relevant stakeholders. • Prepare notes/minutes of media, policy and programme meeting (internal and external) as will be required. • Keep track of key websites, prepare and share regular media briefings as shall be agreed with the media and Information officer I (lead) • Assist the Field Rep humanitarian programs, The Media lead, the policy advisor, the Regional programme Manager and the Project officers with collecting, editing, summarizing information/documents as shall be agreed with line manager. • Offer management support to Program/project officers on identified areas e.g. documentation, communication, hard and soft copy filing, Project Implementation reports (PIRs) etc. • Assist in filing of general Humanitarian program and policy documents for easy accessibility and institutional memory. • Carry out any relevant duties as may be assigned by line manager Contacts: Internal: With HUB Program unit, Project Officers, and Oxfam Novib Nairobi office administration and finance units for better coordination and implementation. External: With partners, Oxfam Novib visitors, consultants and peer NGOs. 2Job Profile- Humanitarian Programme & Communications Assistant – HUB Somalia 1 Version: Final draft March 2009
  • 2. Qualifications: Bachelor of Arts degree (or equivalent) in Social sciences, Development studies, Communications or related fields. Experience required: Experience required At least two years experience in Humanitarian communications or media related fields. Experience in editing and summarizing reports is needed. Previous work within an NGO setting is a plus. Good knowledge of Somalia and or similar context is a plus. Very good Computer skills in word processing and other IT functions is a must. Other Competences: • Good interpersonal skills and multi cultural work competencies • Flexibility and adoptability to a fast moving work context • Good oral and written communication skills (English) • Good coordinating and planning skills • Able to work with limited supervision • Personal initiative 2Job Profile- Humanitarian Programme & Communications Assistant – HUB Somalia 2 Version: Final draft March 2009