WRITING IN “PLAIN ENGLISH”<br />MC 207 <br />Dr. Snyder<br />By: <br />Kate Anderson, Christine Annelli, Scott Boland, Lin...
TO START…<br /><ul><li>What do you think “Plain English” is?
How many of you feel that you can write in “Plain English”?</li></li></ul><li>What is “Plain English”?<br />The use of pla...
THE “PLAIN ENGLISH” MOVEMENT<br />“The premise behind the plain English movement is that legal documents ought to be plain...
Process of writing in “Plain English”<br />Know your audience<br />Organization<br />Give the “big picture”<br />3 Importa...
Direct vs. indirect pattern<br />AUDIENCE<br />(Guffey).<br />
Composing Effective Sentences<br />Achieve Variety With 4 Sentence Types<br />Simple Sentence<br />Compound Sentence<br />...
Common problems that hinder &quot;Plain English&quot;  writing<br />Lengthy sentences<br />Passive voice instead of active...
Tips for “Plain English” writing<br />Keep sentences short  (Guffey).<br />Write positively<br />Use common, familiar word...
EVALUATING YOUR “PLAIN ENGLISH”<br />ACTIVITY<br />Form team groups<br />Convert these GOBBLEDYGOOK sentences to “Plain En...
Activity<br />1. The culinary area is an operational mess led by the depreciation of the beloved java and it might well so...
Activity Answers<br />1. Please keep the kitchen neat and clean or I’m banning coffee from the building.<br />2. You need ...
Review<br />Know your audience <br />Organization<br />Give big picture<br /><ul><li>Keep it short, simple & direct
3 steps of writing process
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  1. 1. WRITING IN “PLAIN ENGLISH”<br />MC 207 <br />Dr. Snyder<br />By: <br />Kate Anderson, Christine Annelli, Scott Boland, Lindsay Gondek, Purvi Shah<br />
  2. 2. TO START…<br /><ul><li>What do you think “Plain English” is?
  3. 3. How many of you feel that you can write in “Plain English”?</li></li></ul><li>What is “Plain English”?<br />The use of plain, direct language to express a clear, concise meaning<br />Keep it simple<br />Includes language & layout<br />Does not mean deleting important information or using slang<br />
  4. 4. THE “PLAIN ENGLISH” MOVEMENT<br />“The premise behind the plain English movement is that legal documents ought to be plainer--and more comprehensible--to the average person” (Tiersma).<br />Origin<br />1970s—1990s<br />
  5. 5. Process of writing in “Plain English”<br />Know your audience<br />Organization<br />Give the “big picture”<br />3 Important Steps:<br />Pre-writing<br />Writing<br />Revising<br />(The Plain English Handbook).<br />
  6. 6. Direct vs. indirect pattern<br />AUDIENCE<br />(Guffey).<br />
  7. 7. Composing Effective Sentences<br />Achieve Variety With 4 Sentence Types<br />Simple Sentence<br />Compound Sentence<br />Complex Sentence<br />Compound-complex sentence<br />Control Sentence Length<br />Only make sentence long enough to get your point across <br />
  8. 8. Common problems that hinder &quot;Plain English&quot; writing<br />Lengthy sentences<br />Passive voice instead of active<br />Superfluous words/phrases<br />Legal jargon (gobbledygook)<br />Too many defined terms<br />Unreadable layout<br />Scarcity of personal pronouns <br />(The Plain English Handbook).<br />
  9. 9. Tips for “Plain English” writing<br />Keep sentences short (Guffey).<br />Write positively<br />Use common, familiar words <br />Use the natural word order of speakers: subject-verb-object<br />Keep the sentence structure parallel (The Plain English Handbook).<br />
  10. 10. EVALUATING YOUR “PLAIN ENGLISH”<br />ACTIVITY<br />Form team groups<br />Convert these GOBBLEDYGOOK sentences to “Plain English”<br />Best sentences get sweet rewards!<br />
  11. 11. Activity<br />1. The culinary area is an operational mess led by the depreciation of the beloved java and it might well soon be terminated.<br /> 2. We have been closely monitoring your perplexing situation and it is fairly obvious that your operational skills are lagging far behind.<br />3. You have to ascertain your client and then conceptualize and encompass his thoughts into the stipulations of the contract. <br />
  12. 12. Activity Answers<br />1. Please keep the kitchen neat and clean or I’m banning coffee from the building.<br />2. You need to do your job better or I will fire you.<br />3. Put what your client wants into the contract.<br />
  13. 13. Review<br />Know your audience <br />Organization<br />Give big picture<br /><ul><li>Keep it short, simple & direct
  14. 14. 3 steps of writing process
  15. 15. Grammar, mechanics</li></li></ul><li>Works Cited<br />&quot;A Plain English Handbook.&quot; August 1998. Ed. Office of Investor Education and Assistance - U.S. Securities and Exchange Commissions. January 2010 &lt;http://www.sec.gov/pdf/handbook.pdf&gt;.<br />Guffey, Mary Ellen. Essentials of Business Communication. 8th Edition. Southwestern Cengage Learning, 2010. 42 - 43, 59.<br />Plain English Campaign. 2010. January 2010 &lt;http://www.plainenglish.co.uk/&gt;.<br />Tiersma, Peter. &quot;The Plain English Movement.&quot; LanguageandLaw.org. January 2010 &lt;http://www.languageandlaw.org/PLAINENGLISH.HTM&gt;.<br />
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