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Cooperation, Communication, And Collaboration
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Cooperation, Communication, And Collaboration

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  • 1. Cooperation, Communication, and Collaboration: 3 C's of Workflows at WMU University Libraries’ TSD
  • 2. Reorganization of TSD
    • Goals
      • Format blind
      • Standardize procedures
      • Streamline workflow
      • Reduce backlog
      • Think globally
  • 3. Retraining & Rethinking
    • Rewrite job descriptions
    • Retraining of staff
      • PromptCat and students take over “fastcat”
      • Upgrade skills of staff catalogers
      • Collaboration with other units
  • 4. PromptCat
    • FastCat and Processing students take over bulk of simple copy cataloging
    • PromptCat checklist
    • Student copy cataloger
  • 5. Upgrade staff training
    • Train staff “fast” cataloger to do complex copy and original cataloging
    • Train staff in electronic formats
    • Train Acquisitions staff to catalog serials
    • Rare Book School
    • Non-MARC metadata training
  • 6. Backlogs and “Hidden” Materials
    • “ Enhance access to rare, unique, and other special hidden materials.”
    • On the Record. 2008
    • Survey to identify backlog
    • Inventory of Special Collections
    • Collection-level records
    • TechPro Custom Cataloging
  • 7. Collaboration outside TSD
    • “ Facilitate the formation of new partnerships between cataloging departments and other units, both internal and external to the libraries.”
      • White Paper on the Future of Cataloging at Indiana University. 2006
  • 8. Collaboration in Cataloging
    • Maps
    • Government documents
    • Special Collections
    • Music & Dance
    • Archives & Regional History
    • Visual Resources
  • 9. Collaboration in Metadata
    • Civil War diaries and letters
      • TEI XML
    • EAD finding aids
    • Migrate art slides from Image Cat to Luna
      • MARC to VRA crosswalk
    • Upgrade and standardize metadata in existing digital collections
  • 10. Benefits of Collaboration
    • Done better
      • Combined subject/metadata expertise
    • Done quicker
      • Spreads out the work
    • Creates good will
      • More in touch with our users
      • Greater appreciation of what we do
  • 11. Thinking Globally - Practices
    • “ Eliminate local practices and customized workflows in favor of best practices.”
    • Karen Calhoun
    • Best practices teams:
      • Cataloging Best Practices
      • Serials Best Practices
      • Electronic Resources Best Practices
      • Redesign Processing Slip
      • Fast Cat/PromptCat Best Practices
      • Database Maintenance Best Practices
  • 12. Goals of teams
    • Streamline and standardize
    • Accept member-contributed metadata as much as possible
    • Focus on interoperability and shareability of any metadata created
    • Make ILS metadata machine-readable and reusable
  • 13. Best practice teams
    • Normalize & standardize serial holdings
    • Create macros for standard notes
    • Simplified PromptCat checklist and procedures
    • Elimination of local call numbers
    • Elimination of printouts
    • Outsourcing of authority control
  • 14. Thinking Globally - Contribution
    • “ Increase distribution of responsibility for bibliographic record production and maintenance.” On the Record. 2008
    • Contribute to global database
      • SACO funnel
      • NACO
    • Institutional records in Connexion
    • Working on “enhance” status
  • 15. Results so far …
    • Increased staff morale
    • Global point of view
    • Quicker throughput
    • Increased contribution
    • Reduction of backlogs
  • 16. Sheila Bair Cataloging & Metadata Librarian Western Michigan University Libraries 1903 W. Michigan Ave. Kalamazoo, MI 49008-5353 [email_address] 269-387-5160