Cooperation, Communication, and Collaboration: 3 C's of Workflows at  WMU University Libraries’ TSD
Reorganization of TSD <ul><li>Goals </li></ul><ul><ul><li>Format blind </li></ul></ul><ul><ul><li>Standardize procedures <...
Retraining & Rethinking <ul><li>Rewrite job descriptions </li></ul><ul><li>Retraining of staff </li></ul><ul><ul><li>Promp...
PromptCat <ul><li>FastCat and Processing students take over bulk of simple copy cataloging </li></ul><ul><li>PromptCat che...
Upgrade staff training <ul><li>Train staff “fast” cataloger to do complex copy and original cataloging </li></ul><ul><li>T...
Backlogs and “Hidden” Materials <ul><li>“ Enhance access to rare, unique, and other special hidden materials.”  </li></ul>...
Collaboration outside TSD <ul><li>“ Facilitate the formation of new partnerships between cataloging departments and other ...
Collaboration in Cataloging <ul><li>Maps </li></ul><ul><li>Government documents </li></ul><ul><li>Special Collections </li...
Collaboration in Metadata <ul><li>Civil War diaries and letters  </li></ul><ul><ul><li>TEI XML </li></ul></ul><ul><li>EAD ...
Benefits of Collaboration <ul><li>Done better </li></ul><ul><ul><li>Combined subject/metadata expertise </li></ul></ul><ul...
Thinking Globally - Practices <ul><li>“ Eliminate local practices and customized workflows in favor of best practices.”   ...
Goals of teams <ul><li>Streamline and standardize </li></ul><ul><li>Accept member-contributed metadata as much as possible...
Best practice teams <ul><li>Normalize & standardize serial holdings </li></ul><ul><li>Create macros for standard notes </l...
Thinking Globally - Contribution <ul><li>“ Increase distribution of responsibility for bibliographic record production and...
Results so far … <ul><li>Increased staff morale </li></ul><ul><li>Global point of view </li></ul><ul><li>Quicker throughpu...
Sheila Bair Cataloging & Metadata Librarian Western Michigan University Libraries 1903 W. Michigan Ave. Kalamazoo, MI 4900...
Upcoming SlideShare
Loading in...5
×

Cooperation, Communication, And Collaboration

1,276

Published on

Published in: Business, Education
0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total Views
1,276
On Slideshare
0
From Embeds
0
Number of Embeds
0
Actions
Shares
0
Downloads
12
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide
  • Cooperation, Communication, And Collaboration

    1. 1. Cooperation, Communication, and Collaboration: 3 C's of Workflows at WMU University Libraries’ TSD
    2. 2. Reorganization of TSD <ul><li>Goals </li></ul><ul><ul><li>Format blind </li></ul></ul><ul><ul><li>Standardize procedures </li></ul></ul><ul><ul><li>Streamline workflow </li></ul></ul><ul><ul><li>Reduce backlog </li></ul></ul><ul><ul><li>Think globally </li></ul></ul>
    3. 3. Retraining & Rethinking <ul><li>Rewrite job descriptions </li></ul><ul><li>Retraining of staff </li></ul><ul><ul><li>PromptCat and students take over “fastcat” </li></ul></ul><ul><ul><li>Upgrade skills of staff catalogers </li></ul></ul><ul><ul><li>Collaboration with other units </li></ul></ul>
    4. 4. PromptCat <ul><li>FastCat and Processing students take over bulk of simple copy cataloging </li></ul><ul><li>PromptCat checklist </li></ul><ul><li>Student copy cataloger </li></ul>
    5. 5. Upgrade staff training <ul><li>Train staff “fast” cataloger to do complex copy and original cataloging </li></ul><ul><li>Train staff in electronic formats </li></ul><ul><li>Train Acquisitions staff to catalog serials </li></ul><ul><li>Rare Book School </li></ul><ul><li>Non-MARC metadata training </li></ul>
    6. 6. Backlogs and “Hidden” Materials <ul><li>“ Enhance access to rare, unique, and other special hidden materials.” </li></ul><ul><li>On the Record. 2008 </li></ul><ul><li>Survey to identify backlog </li></ul><ul><li>Inventory of Special Collections </li></ul><ul><li>Collection-level records </li></ul><ul><li>TechPro Custom Cataloging </li></ul>
    7. 7. Collaboration outside TSD <ul><li>“ Facilitate the formation of new partnerships between cataloging departments and other units, both internal and external to the libraries.” </li></ul><ul><ul><li>White Paper on the Future of Cataloging at Indiana University. 2006 </li></ul></ul>
    8. 8. Collaboration in Cataloging <ul><li>Maps </li></ul><ul><li>Government documents </li></ul><ul><li>Special Collections </li></ul><ul><li>Music & Dance </li></ul><ul><li>Archives & Regional History </li></ul><ul><li>Visual Resources </li></ul>
    9. 9. Collaboration in Metadata <ul><li>Civil War diaries and letters </li></ul><ul><ul><li>TEI XML </li></ul></ul><ul><li>EAD finding aids </li></ul><ul><li>Migrate art slides from Image Cat to Luna </li></ul><ul><ul><li>MARC to VRA crosswalk </li></ul></ul><ul><li>Upgrade and standardize metadata in existing digital collections </li></ul>
    10. 10. Benefits of Collaboration <ul><li>Done better </li></ul><ul><ul><li>Combined subject/metadata expertise </li></ul></ul><ul><li>Done quicker </li></ul><ul><ul><li>Spreads out the work </li></ul></ul><ul><li>Creates good will </li></ul><ul><ul><li>More in touch with our users </li></ul></ul><ul><ul><li>Greater appreciation of what we do </li></ul></ul>
    11. 11. Thinking Globally - Practices <ul><li>“ Eliminate local practices and customized workflows in favor of best practices.” </li></ul><ul><li>Karen Calhoun </li></ul><ul><li>Best practices teams: </li></ul><ul><ul><li>Cataloging Best Practices </li></ul></ul><ul><ul><li>Serials Best Practices </li></ul></ul><ul><ul><li>Electronic Resources Best Practices </li></ul></ul><ul><ul><li>Redesign Processing Slip </li></ul></ul><ul><ul><li>Fast Cat/PromptCat Best Practices </li></ul></ul><ul><ul><li>Database Maintenance Best Practices </li></ul></ul>
    12. 12. Goals of teams <ul><li>Streamline and standardize </li></ul><ul><li>Accept member-contributed metadata as much as possible </li></ul><ul><li>Focus on interoperability and shareability of any metadata created </li></ul><ul><li>Make ILS metadata machine-readable and reusable </li></ul>
    13. 13. Best practice teams <ul><li>Normalize & standardize serial holdings </li></ul><ul><li>Create macros for standard notes </li></ul><ul><li>Simplified PromptCat checklist and procedures </li></ul><ul><li>Elimination of local call numbers </li></ul><ul><li>Elimination of printouts </li></ul><ul><li>Outsourcing of authority control </li></ul>
    14. 14. Thinking Globally - Contribution <ul><li>“ Increase distribution of responsibility for bibliographic record production and maintenance.” On the Record. 2008 </li></ul><ul><li>Contribute to global database </li></ul><ul><ul><li>SACO funnel </li></ul></ul><ul><ul><li>NACO </li></ul></ul><ul><li>Institutional records in Connexion </li></ul><ul><li>Working on “enhance” status </li></ul>
    15. 15. Results so far … <ul><li>Increased staff morale </li></ul><ul><li>Global point of view </li></ul><ul><li>Quicker throughput </li></ul><ul><li>Increased contribution </li></ul><ul><li>Reduction of backlogs </li></ul>
    16. 16. Sheila Bair Cataloging & Metadata Librarian Western Michigan University Libraries 1903 W. Michigan Ave. Kalamazoo, MI 49008-5353 [email_address] 269-387-5160
    1. A particular slide catching your eye?

      Clipping is a handy way to collect important slides you want to go back to later.

    ×