Cooperation, Communication, and Collaboration: 3 C's of Workflows at WMU University Libraries’ TSD

Reorganization of TSD Goals Format blind Standardize procedures Streamline workflow Reduce backlog Think globally

Goals

Format blind

Standardize procedures

Streamline workflow

Reduce backlog

Think globally

Retraining & Rethinking Rewrite job descriptions Retraining of staff PromptCat and students take over “fastcat” Upgrade skills of staff catalogers Collaboration with other units

Rewrite job descriptions

Retraining of staff

PromptCat and students take over “fastcat”

Upgrade skills of staff catalogers

Collaboration with other units

PromptCat FastCat and Processing students take over bulk of simple copy cataloging PromptCat checklist Student copy cataloger

FastCat and Processing students take over bulk of simple copy cataloging

PromptCat checklist

Student copy cataloger

Upgrade staff training Train staff “fast” cataloger to do complex copy and original cataloging Train staff in electronic formats Train Acquisitions staff to catalog serials Rare Book School Non-MARC metadata training

Train staff “fast” cataloger to do complex copy and original cataloging

Train staff in electronic formats

Train Acquisitions staff to catalog serials

Rare Book School

Non-MARC metadata training

Backlogs and “Hidden” Materials “ Enhance access to rare, unique, and other special hidden materials.” On the Record. 2008 Survey to identify backlog Inventory of Special Collections Collection-level records TechPro Custom Cataloging

“ Enhance access to rare, unique, and other special hidden materials.”

On the Record. 2008

Survey to identify backlog

Inventory of Special Collections

Collection-level records

TechPro Custom Cataloging

Collaboration outside TSD “ Facilitate the formation of new partnerships between cataloging departments and other units, both internal and external to the libraries.” White Paper on the Future of Cataloging at Indiana University. 2006

“ Facilitate the formation of new partnerships between cataloging departments and other units, both internal and external to the libraries.”

White Paper on the Future of Cataloging at Indiana University. 2006

Collaboration in Cataloging Maps Government documents Special Collections Music & Dance Archives & Regional History Visual Resources

Maps

Government documents

Special Collections

Music & Dance

Archives & Regional History

Visual Resources

Collaboration in Metadata Civil War diaries and letters TEI XML EAD finding aids Migrate art slides from Image Cat to Luna MARC to VRA crosswalk Upgrade and standardize metadata in existing digital collections

Civil War diaries and letters

TEI XML

EAD finding aids

Migrate art slides from Image Cat to Luna

MARC to VRA crosswalk

Upgrade and standardize metadata in existing digital collections

Benefits of Collaboration Done better Combined subject/metadata expertise Done quicker Spreads out the work Creates good will More in touch with our users Greater appreciation of what we do

Done better

Combined subject/metadata expertise

Done quicker

Spreads out the work

Creates good will

More in touch with our users

Greater appreciation of what we do

Thinking Globally - Practices “ Eliminate local practices and customized workflows in favor of best practices.” Karen Calhoun Best practices teams: Cataloging Best Practices Serials Best Practices Electronic Resources Best Practices Redesign Processing Slip Fast Cat/PromptCat Best Practices Database Maintenance Best Practices

“ Eliminate local practices and customized workflows in favor of best practices.”

Karen Calhoun

Best practices teams:

Cataloging Best Practices

Serials Best Practices

Electronic Resources Best Practices

Redesign Processing Slip

Fast Cat/PromptCat Best Practices

Database Maintenance Best Practices

Goals of teams Streamline and standardize Accept member-contributed metadata as much as possible Focus on interoperability and shareability of any metadata created Make ILS metadata machine-readable and reusable

Streamline and standardize

Accept member-contributed metadata as much as possible

Focus on interoperability and shareability of any metadata created

Make ILS metadata machine-readable and reusable

Best practice teams Normalize & standardize serial holdings Create macros for standard notes Simplified PromptCat checklist and procedures Elimination of local call numbers Elimination of printouts Outsourcing of authority control

Normalize & standardize serial holdings

Create macros for standard notes

Simplified PromptCat checklist and procedures

Elimination of local call numbers

Elimination of printouts

Outsourcing of authority control

Thinking Globally - Contribution “ Increase distribution of responsibility for bibliographic record production and maintenance.” On the Record. 2008 Contribute to global database SACO funnel NACO Institutional records in Connexion Working on “enhance” status

“ Increase distribution of responsibility for bibliographic record production and maintenance.” On the Record. 2008

Contribute to global database

SACO funnel

NACO

Institutional records in Connexion

Working on “enhance” status

Results so far … Increased staff morale Global point of view Quicker throughput Increased contribution Reduction of backlogs

Increased staff morale

Global point of view

Quicker throughput

Increased contribution

Reduction of backlogs

Sheila Bair Cataloging & Metadata Librarian Western Michigan University Libraries 1903 W. Michigan Ave. Kalamazoo, MI 49008-5353 [email_address] 269-387-5160