(tech-team@bitsaa.org)




   BITSAA.org Portal Administration


Group Admin : Initiatives
             Guided Tour
BITSAA.org Portal Administration
                                                                     Group Admin : Initia...
BITSAA.org Portal Administration
                                                                    Group Admin : Initiat...
BITSAA.org Portal Administration
                                                                      Group Admin : Initi...
BITSAA.org Portal Administration
                                                                 Group Admin : Initiative...
BITSAA.org Portal Administration
                                                                      Group Admin : Initi...
BITSAA.org Portal Administration
                                                                      Group Admin : Initi...
BITSAA.org Portal Administration
                                                                        Group Admin : Ini...
BITSAA.org Portal Administration
                                                                Group Admin : Initiatives...
BITSAA.org Portal Administration
                                                                    Group Admin : Initiat...
BITSAA.org Portal Administration
                                                                   Group Admin : Initiati...
BITSAA.org Portal Administration
                                                                     Group Admin : Initia...
BITSAA.org Portal Administration
                                                                      Group Admin : Initi...
BITSAA.org Portal Administration
                                                                   Group Admin : Initiati...
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Group Admin Initiatives

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Group Admin Initiatives

  1. 1. (tech-team@bitsaa.org) BITSAA.org Portal Administration Group Admin : Initiatives Guided Tour
  2. 2. BITSAA.org Portal Administration Group Admin : Initiatives Welcome aboard! Congratulations on becoming the Group Administrator of one of the many BITSAA International initiatives on the BITSAA.org portal! The group admin has all privileges to manage online activities going on in the initiative’s group section. As you go along exercising these privileges, you will pick up more details about the same. In the following guided tour, we attempt to introduce you to some of the introductory features you should know before you begin your distinguished new role as a portal administrator at BITSAA. Not to mention, at any time, if you face a difficulty, you can get back to the BITSAA Technology Team. We are just an email away! Let’s get started! tech-team@bitsaa.org Slide Number : 2
  3. 3. BITSAA.org Portal Administration Group Admin : Initiatives Identify your admin privileges 1 Description Upon visiting the initiative group home page (like the one shown in the figure), you should be able to identify the ‘Group Admin Options’ drop- down as marked here. If you are able to see this, bingo! You now have the given privileges to administer this group section. Problems Not able to find the drop-down as marked in this image? Try refreshing the page once and if you still can’t locate the options list, please drop a word in reply to your introductory email sent by the Tech-Team. tech-team@bitsaa.org Slide Number : 3
  4. 4. BITSAA.org Portal Administration Group Admin : Initiatives Exploring Options : Content Management > Group Description 2 Description 1. You can add a brief text about the purpose of the group and its activities here. 2. This is the text that appears 1 on the landing page of your group. You can edit this as per your requirements. Its as easy as using Word! You can insert photos, media, Flash presentations here. 2 tech-team@bitsaa.org Slide Number : 4
  5. 5. BITSAA.org Portal Administration Group Admin : Initiatives Exploring Options : Content Management > Custom Pages 3 Description 1. Custom Pages are various additional content pages that you want to appear inside your group section. You can add one or more custom pages from this marked link. Again, making the custom page is as simple as typing in Word! 1 2. List of all custom pages attached to your group. You can change the order they appear in the menu (shown in inset) on the group homepage (the landing page). 2 tech-team@bitsaa.org Slide Number : 5
  6. 6. BITSAA.org Portal Administration Group Admin : Initiatives Exploring Options : Content Management > File Library 4 Description 1. BITSAA portal lets the group admin (and possibly other group members, depending on the options set by the site admin) to upload files to be accessed by all group members. These files are stored as collections (containing multiple files). You can keep collections private to only group admin(s) or open to all members. 2. List of all collections 1 created in the group. You can view and manage (add/delete items) in these 2 collections from here. tech-team@bitsaa.org Slide Number : 6
  7. 7. BITSAA.org Portal Administration Group Admin : Initiatives Exploring Options : Calendar Management 5 Description 1. You can also create calendar events and dates for your group members to notify them about a group activity. The ability to specify time zone is for easy integration of the event in members’ favorite calendar program. 2. What more? You can even 1 set recurrence settings if you decide to setup a recurring event on a daily, monthly or weekly basis. 2 3. You also have a flexibility of setting up a recurrence by a particular date. 3 tech-team@bitsaa.org Slide Number : 7
  8. 8. BITSAA.org Portal Administration Group Admin : Initiatives Exploring Options : Photo Management 6 Description 1. This list shows all photos posted by members currently in your group. You can edit photo properties like captions and 2 descriptions etc. or choose to delete the photos. 2. The photos posted on the 1 group need to be approved by the group admin i.e. you. Pay special attention to the legend shown above the list. Once, approved the photos will appear on the homepage as well as upon clicking ‘Photos’ from the top navigation links. tech-team@bitsaa.org Slide Number : 8
  9. 9. BITSAA.org Portal Administration Group Admin : Initiatives Exploring Options : Blog Management 7 Description 1. This shows all active blogs started in this group, lists down the number of posts in each and shows last activity time. 2. You can approve pending entries in the blog and set blog configurations like the name, description, auto- approval, who can post etc. 2 from here. 1 tech-team@bitsaa.org Slide Number : 9
  10. 10. BITSAA.org Portal Administration Group Admin : Initiatives Exploring Options : Member Management > View Current Members 8 Description 1. Lists down all members who have presently joined this group along with their batch and location. 2. You may choose to remove a member from the group 2 1 by selecting this option. tech-team@bitsaa.org Slide Number : 10
  11. 11. BITSAA.org Portal Administration Group Admin : Initiatives Exploring Options : Member Management > View Pending Members 9 Description 1. Displays all members who have posted membership requests to join this group. This depends on the options the site admin has chosen while setting up this group, i.e. whether membership request is required to join the group or any registered member can join. 1 2. After verification of the member’s credentials, you 2 may choose to approve or deny the request to join the group. tech-team@bitsaa.org Slide Number : 11
  12. 12. BITSAA.org Portal Administration Group Admin : Initiatives Exploring Options : Member Communication > Message Group 10 Description 1. You can send a common message to all members in your group. You can choose to attach a file along with your communication too. The members will receive 1 the message in their profile inbox and will be notified over email of an awaiting message for them on the portal. 2 2. The text area of your communication. Please note this allows only simple messages and not rich text. You can use emoticons though by choosing them from the set above. tech-team@bitsaa.org Slide Number : 12
  13. 13. BITSAA.org Portal Administration Group Admin : Initiatives Exploring Options : Member Communication > Email Group Members 11 Description 1. You can send a common email to all members in your group. Be careful! Please check to see if you have selected the correct group to send the message to from the marked drop- 1 down. 2. The body area of your email message. 2 Problems If you get an error : “Sorry! The feature you are attempting to access is not permitted by your member type. “, its because you are not registered as an alumnus. We’re sorry, student members cannot send mass emails to group members. If required, you can contact the Tech-Team or any other group admin who is an alumnus. tech-team@bitsaa.org Slide Number : 13
  14. 14. BITSAA.org Portal Administration Group Admin : Initiatives You are now good to go! From the Technology Team’s side, you now possess all the knowledge to exercise your group admin privileges on your group. In case you get stuck somewhere, we are always willing to help. That’s all! We hope that the guided tour was helpful! tech-team@bitsaa.org Slide Number : 14
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