Sap Financial Cost Centre

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  • Sap Financial Cost Centre

    1. 1. SAP Financial Reporting <ul><li>Aims & Objectives </li></ul><ul><ul><li>Introduction to SAP financial modules </li></ul></ul><ul><ul><li>Understanding of SAP cost objects </li></ul></ul><ul><ul><li>Overview of University accounting structure </li></ul></ul><ul><ul><li>Outline of available reports </li></ul></ul><ul><ul><li>Confidence in using reports </li></ul></ul>
    2. 2. SAP Help <ul><li>Documentation </li></ul><ul><li>ISS website </li></ul><ul><li>http://www.leeds.ac.uk/iss/infosystems/ </li></ul><ul><li>SAP on-line help </li></ul><ul><li>Superusers </li></ul><ul><li>Helpdesk  33333 </li></ul>
    3. 3. What is SAP? <ul><li>Enterprise Resource Planning system </li></ul><ul><li>SAP world’s largest ERP software supplier </li></ul><ul><li>Based in Walldorf, Germany </li></ul><ul><li>Implemented at Leeds in April 1999 </li></ul><ul><li>Continuing programme of development </li></ul>
    4. 4. Components of SAP Finance <ul><li>Human Resources </li></ul><ul><li>Personnel Management </li></ul><ul><li>Payroll </li></ul><ul><li>Logistics </li></ul><ul><li>Purchasing </li></ul><ul><li>Sales </li></ul><ul><li>Production </li></ul><ul><li>Project System </li></ul>
    5. 5. Reporting Requirements <ul><li>Income & Expenditure </li></ul><ul><li>Balance Sheet </li></ul><ul><li>Cash Flow </li></ul><ul><li>Department Costs </li></ul><ul><li>Project costs </li></ul><ul><li>Costs v plan </li></ul>Financial Accounting Management Accounting
    6. 6. SAP Finance Modules <ul><li>Financial Accounting </li></ul><ul><li>External Accounting </li></ul><ul><li>Financial Statements </li></ul><ul><li>Legal Requirements </li></ul><ul><li>Standards </li></ul><ul><li>Controlling </li></ul><ul><li>Internal Accounting </li></ul><ul><li>Cost Reporting </li></ul><ul><li>Management Accounting </li></ul><ul><li>Flexible </li></ul>FI CO
    7. 7. Components of Controlling <ul><li>Overhead Cost Controlling </li></ul><ul><ul><ul><ul><ul><li>How high are the costs of organisational activities? </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Are they within budget? </li></ul></ul></ul></ul></ul>CO OM <ul><li>Cost & Revenue Element Accounting </li></ul><ul><ul><li>What costs occur within our organisation? </li></ul></ul>CO CEL <ul><ul><ul><ul><ul><li>Profit Centre Accounting </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>How profitable are the enterprise areas? </li></ul></ul></ul></ul></ul>EC PCA
    8. 8. SAP Cost Objects <ul><ul><li>Used to track where costs occur within the organisation </li></ul></ul>Cost Centres Internal Orders Project System WBS Elements CO & PS Controlling & Project System Cost Objects } Balance Sheet Profit Centres
    9. 9. Cost Centres <ul><li>An organisational unit within SAP to which costs (and income) can be assigned </li></ul><ul><li>Six digit number e.g. 252000 </li></ul><ul><li>Used to track costs of departments/major activities </li></ul>
    10. 10. Cost Elements <ul><li>Used to collect and summarise costs according to classification </li></ul><ul><li>Five digit number e.g 50010 </li></ul><ul><li>Main ranges: </li></ul><ul><ul><li>40000 to 49999 External Income </li></ul></ul><ul><ul><li>50000 to 69999 External Costs </li></ul></ul><ul><ul><li>70000 to 74999 Internal Income </li></ul></ul><ul><ul><li>75000 to 75999 Internal Costs </li></ul></ul><ul><ul><li>80000 to 89999 Secondary Transfers </li></ul></ul>
    11. 11. Cost Element Groups <ul><li>Cost elements can be combined into groups of the same type </li></ul><ul><li>Used to create reports </li></ul><ul><li>Standard reporting group REP_01 </li></ul><ul><li>Displays costs within main University budget headings </li></ul><ul><li>Example </li></ul><ul><ul><li>KAH3 - Display cost element group </li></ul></ul>
    12. 12. Cost Centre Structures (1) <ul><li>Standard hierarchy </li></ul><ul><li>Tree structure containing all cost centres </li></ul><ul><li>Reflects University accounting structure </li></ul><ul><ul><li>Core activities - DC </li></ul></ul><ul><ul><li>Other services - DS </li></ul></ul><ul><ul><li>Restricted funds - OR </li></ul></ul><ul><ul><li>Endowment funds - EN </li></ul></ul><ul><ul><li>Research awards - RG </li></ul></ul>
    13. 13. Cost Centre Structures (2) <ul><li>Department Codes </li></ul><ul><ul><li>AUVI - Media Services </li></ul></ul><ul><ul><li>CSER - Careers </li></ul></ul><ul><ul><li>INSS - ISS </li></ul></ul><ul><ul><li>LACE - Language Centre </li></ul></ul><ul><ul><li>LIBR – Library </li></ul></ul><ul><li>Example: DC-RC-LIBR – Library core activities </li></ul>
    14. 14. Cost Centre Structures (3) <ul><li>Can report on individual cost centres or groups of cost centres </li></ul>Alternative cost centre groups Academic Services Library Careers ISS 381513 SAP Support 381652 SAP Projects
    15. 15. Cost Centre Structures (4) <ul><li>Examples </li></ul><ul><li>OKENN - Display cost centre standard hierarchy </li></ul><ul><li>KSH3 - Display cost centre group </li></ul>
    16. 16. Internal Orders <ul><li>Cost object used to monitor costs at a detailed level </li></ul><ul><li>Eight digit number e.g. 95000001 </li></ul><ul><li>Linked to cost centre – provides sub-analysis </li></ul><ul><li>Simplifies cost centre structure </li></ul><ul><li>Used to track costs of individual activities e.g. projects, short courses </li></ul>
    17. 17. The Internal Order/ Cost Centre relationship 78500001 Internal Order 78500002 Internal Order 78500003 Internal Order Many to One Relationship 278520 COST CENTRE
    18. 18. Internal Order Groups <ul><li>Orders can be grouped into a structure </li></ul><ul><li>Many levels as required </li></ul><ul><li>Maintained by departments – no standard hierarchy </li></ul><ul><li>Used for planning and reporting </li></ul>
    19. 19. Internal Orders RC_HECS OTHER Internal Orders Internal Order Groups TEACHING RESEARCH 78515000 78515001 78515002 TEACHING DIRECT TEACHING OTHER
    20. 20. Internal Orders <ul><li>Examples </li></ul><ul><li>KO03 - Display internal order master data </li></ul><ul><li>KOH3 - Display internal order group </li></ul>
    21. 21. Reports <ul><li>Cost centre reports </li></ul><ul><li>Internal order reports </li></ul><ul><li>Report navigation </li></ul><ul><li>Printing reports </li></ul><ul><li>Exporting to Excel </li></ul>

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