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Sap Financial Cost Centre

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  • Transcript

    • 1. SAP Financial Reporting
      • Aims & Objectives
        • Introduction to SAP financial modules
        • Understanding of SAP cost objects
        • Overview of University accounting structure
        • Outline of available reports
        • Confidence in using reports
    • 2. SAP Help
      • Documentation
      • ISS website
      • http://www.leeds.ac.uk/iss/infosystems/
      • SAP on-line help
      • Superusers
      • Helpdesk  33333
    • 3. What is SAP?
      • Enterprise Resource Planning system
      • SAP world’s largest ERP software supplier
      • Based in Walldorf, Germany
      • Implemented at Leeds in April 1999
      • Continuing programme of development
    • 4. Components of SAP Finance
      • Human Resources
      • Personnel Management
      • Payroll
      • Logistics
      • Purchasing
      • Sales
      • Production
      • Project System
    • 5. Reporting Requirements
      • Income & Expenditure
      • Balance Sheet
      • Cash Flow
      • Department Costs
      • Project costs
      • Costs v plan
      Financial Accounting Management Accounting
    • 6. SAP Finance Modules
      • Financial Accounting
      • External Accounting
      • Financial Statements
      • Legal Requirements
      • Standards
      • Controlling
      • Internal Accounting
      • Cost Reporting
      • Management Accounting
      • Flexible
      FI CO
    • 7. Components of Controlling
      • Overhead Cost Controlling
              • How high are the costs of organisational activities?
              • Are they within budget?
      CO OM
      • Cost & Revenue Element Accounting
        • What costs occur within our organisation?
      CO CEL
              • Profit Centre Accounting
              • How profitable are the enterprise areas?
      EC PCA
    • 8. SAP Cost Objects
        • Used to track where costs occur within the organisation
      Cost Centres Internal Orders Project System WBS Elements CO & PS Controlling & Project System Cost Objects } Balance Sheet Profit Centres
    • 9. Cost Centres
      • An organisational unit within SAP to which costs (and income) can be assigned
      • Six digit number e.g. 252000
      • Used to track costs of departments/major activities
    • 10. Cost Elements
      • Used to collect and summarise costs according to classification
      • Five digit number e.g 50010
      • Main ranges:
        • 40000 to 49999 External Income
        • 50000 to 69999 External Costs
        • 70000 to 74999 Internal Income
        • 75000 to 75999 Internal Costs
        • 80000 to 89999 Secondary Transfers
    • 11. Cost Element Groups
      • Cost elements can be combined into groups of the same type
      • Used to create reports
      • Standard reporting group REP_01
      • Displays costs within main University budget headings
      • Example
        • KAH3 - Display cost element group
    • 12. Cost Centre Structures (1)
      • Standard hierarchy
      • Tree structure containing all cost centres
      • Reflects University accounting structure
        • Core activities - DC
        • Other services - DS
        • Restricted funds - OR
        • Endowment funds - EN
        • Research awards - RG
    • 13. Cost Centre Structures (2)
      • Department Codes
        • AUVI - Media Services
        • CSER - Careers
        • INSS - ISS
        • LACE - Language Centre
        • LIBR – Library
      • Example: DC-RC-LIBR – Library core activities
    • 14. Cost Centre Structures (3)
      • Can report on individual cost centres or groups of cost centres
      Alternative cost centre groups Academic Services Library Careers ISS 381513 SAP Support 381652 SAP Projects
    • 15. Cost Centre Structures (4)
      • Examples
      • OKENN - Display cost centre standard hierarchy
      • KSH3 - Display cost centre group
    • 16. Internal Orders
      • Cost object used to monitor costs at a detailed level
      • Eight digit number e.g. 95000001
      • Linked to cost centre – provides sub-analysis
      • Simplifies cost centre structure
      • Used to track costs of individual activities e.g. projects, short courses
    • 17. The Internal Order/ Cost Centre relationship 78500001 Internal Order 78500002 Internal Order 78500003 Internal Order Many to One Relationship 278520 COST CENTRE
    • 18. Internal Order Groups
      • Orders can be grouped into a structure
      • Many levels as required
      • Maintained by departments – no standard hierarchy
      • Used for planning and reporting
    • 19. Internal Orders RC_HECS OTHER Internal Orders Internal Order Groups TEACHING RESEARCH 78515000 78515001 78515002 TEACHING DIRECT TEACHING OTHER
    • 20. Internal Orders
      • Examples
      • KO03 - Display internal order master data
      • KOH3 - Display internal order group
    • 21. Reports
      • Cost centre reports
      • Internal order reports
      • Report navigation
      • Printing reports
      • Exporting to Excel