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Contract Pre Qualification Questionnaire
 

Contract Pre Qualification Questionnaire

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Tendering for Contracts Training provides online tendering and procurement training for small to medium enterprises. ...

Tendering for Contracts Training provides online tendering and procurement training for small to medium enterprises.

Training that enables firms benefit from business opportunities in the public or private sector by preparing them on how to respond to invitation to tender notices and prepare contract documents.

Our training enables firms identify and benefit from new business opportunities in the public or private sector, respond to invitation to tender notices, tender for contracts, respond to request for proposals, prepare and submit tenders documents, implement quality management systems, effectively market products and services to the public sector and efficiently manage public sector contract projects.

Testimonial
As a procurement specialist for over 20 years, I believe this to be an excellent on-line training programme, suitable for both managers / owners of firms and individuals, it prepares them to tender for contracts with confidence, and develop new business through effective training that enables profitable engagement in the tendering and procurement process.
(Former Chief Procurement Officer, Centrica Plc.)

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  • What is a PQQ - Pre Qualification Questionnaire   A (PQQ) is normally issued by the contracting authority when they require contractors to supply goods / products or services - It is one of the main documents that must be completed correctly and must be returned to the contracting authority by the specified date if the contractor wishes to be included in the tendering process and hope to win the contract.   This form is normally completed and certified as being accurate by one of the company's directors (preferably the Finance Director or, in the case of a partnership, a senior or controlling partner.)   The form normally requests generic company information, project specific prequalification detail will be requested separately at the appropriate time. It is anticipated that for certain tender exercises a director of the company may be required to confirm the accuracy of the information at the given time.   The completion of a PQQ form does not commit the contract provider in any way nor is it intended to circumvent any legal requirements under EC Procurement Directives or UK Competition rules. The contracting authority is at liberty to confirm any details entered on to the form and may request an audit of the details giving reasonable notice.   The completed document may be provided either in hard copy or electronic format. All requests for clarification or further information in respect of a PQQ should be addressed to the named contact point. No approach of any kind in connection with this PQQ should be made to any other person within, or associated with the contracting authority.     PQQ Evaluation This document represents a standard PQQ and our objective to assist small firms in completing the document correctly - We will provide (1 hour) of free advice to all firms on request.   In addition to this document, we provide a training programme for firms who wish to fully understand and successfully take part in tendering and procurement both in the private and public sector.   We provide an assessment of how the PQQ may be evaluated and the weighting factors attached to each section as part of the (1 hour) support     END
  • Conclusion: Politicians still think that buying cheap is efficiency, in their collaborative procurement agenda. We have to know the priorities otherwise the procurers and suppliers cannot understand the job they have to do, Procurement is at the heart of policy, finance and delivery. OGC Buying Solutions had more than 300 initiatives, there was a lot of information pushed out from the centre, and it was not always easy to grasp, procurement is about value and not about price.

Contract Pre Qualification Questionnaire Contract Pre Qualification Questionnaire Presentation Transcript

  • Copyright © Tendering for Contracts Training Ltd 1997 - 2009 Provision of Planned Preventative Mechanical and Electrical Maintenance Services Thank you for viewing our PQQ presentation. The PQQ contents are based on actual identical private and public sector PQQ documents and has been developed and provided by: Tendering for Contracts Training Ltd. The Presentation has (5) Sections {(including an ( FAQ )}. This presentation describes a typical PQQ document and is a re-requisite of tendering for both public and private sector contracts that the small and medium enterprise (SME) owners need to know and be able to complete correctly – if they wish to be successful in this sector of the market. You can request this document in: [email_address]
  • WHY THE NEED FOR A PQQ? – COULD I FILL IN ONE CORRECTLY? Improve Your Brand Value Create New Revenue Channels Copyright © Tendering for Contracts Training Ltd 1997 - 2009 WHY NOT TRY TO COMPLETE THIS SAMPLE PQQ? Provide Customer Satisfaction Provide Reliable Goods & Services Develop a Profitable Relationship Develop Good Quality Management
  • Copyright © Tendering for Contracts Training Ltd 1997 – 2009 LONDON 2009 HIGH SPEED CROSS RAIL CONTRACT CAN YOU THINK OF AN APPROPRIATE RESPONSE TO THIS VERY SMALL PROBLEM?
  • Copyright © Tendering for Contracts Training Ltd 1997 - 2009 PQQ - Sample Introduction Applications are invited from suitably qualified and experienced M&E services contractors who wish to be considered for inclusion on a selected list of tenders to provide the highest standards of environmental controls, lighting and presentation, mechanical and electrical services, and client care. The Wallace Collection is a prestigious Grade II listed public building in central London and part of the National Museums Collection; a unique art collection and a unique building containing some of the finest artworks, paintings, furniture, arms and armour, porcelain and sculpture in the world. Our other activities include education and learning, conservation and research. As well as Grant in Aid from the DCMS, The Wallace Collection has charitable status and raises funds through donations and activities such as the prestigious Wallace Restaurant in our glazed central courtyard, high profile corporate and evening functions and a gift shop. The value of the contract is expected to be around £375,000 over three years for a standard contract, however with additional works it could be expected to be in the region of £500,000. The Wallace Collection would also consider proposals for a semi or fully comprehensive contract. Malcolm Readings is acting as tendering coordinator to The Wallace Collection
  • Copyright © Tendering for Contracts Training Ltd 1997 - 2009 Submission Requirements Applicants are required to complete and submit this Pre Qualification Questionnaire (PQQ) to Matthew Johnson at the address below by 12.00 on the Wednesday 12 August 2009 - ( Normally you will approximately two weeks (min) to respond ) During the pre-qualification stage Johnson & Johnson personnel should not be contacted , all queries are to be directed in writing to: Matthew B Johnson Johnson & Johnson 1045/46 Carnaby Terrace London W1TJ 3NP Or by email to: [email_address] If it is necessary to include any supporting documents, please ensure these are marked clearly with the name of the Applicant and the number of the question to which they refer. Please note that information which is not specifically relevant may not be considered. Please provide three bound copies of your PQQ response (including any supporting documents) – each not exceeding 30 sides of A4 (excluding accounts and certificates), plus a PDF version on CD or memory stick. Submissions cannot be returned. It is strongly recommended that a separate copy of the full submission is retained by those submitting a PQQ in case of damage or loss. Pre- Qualification Questionnaire The entrants are required to complete the following questionnaire. When using separate sheets to expand on answers, please make it clear to which question the response relates.
  • Copyright © Tendering for Contracts Training Ltd 1997 - 2009 SECTION 1: PRACTICE INFORMATION ANSWERS INTHIS SECTION HAVE A WEIGHTING FACTOR OF 20% 1. Practice name 2. Address of registered office 3. Main contact for communications 4. Address of office where the services relating to this appointment will be provided (if different from 2) 5. Telephone number including international code 6. Contact email address
  • Copyright © Tendering for Contracts Training Ltd 1997 - 2009 7. VAT registration number (if applicable) 8. Company status (Partnership, Limited Company etc.) 9. Please provide details of any parent company or ultimate holding company (if applicable). 10. If a Limited Company, please provide registration number and date of incorporation 11. Does you organisation hold a recognised quality management certificate (ISO9001 certificate or equivalent)? If yes, please enclose a copy. If no, please describe what arrangements your organisation has made with regards to quality assurance. Delete as appropriate ENCLOSED NOT ENCLOSED 12. Please enclose a copy of your organisation’s health and safety management system, enclosing any certificates. Delete as appropriate ENCLOSED NOT ENCLOSED
  • Copyright © Tendering for Contracts Training Ltd 1997 - 2009 13. Please state whether your organisation has ever been prosecuted under Equal Opportunities legislation? (If YES please provide details) 14. Please provide details of your equal opportunities policy. Delete as appropriate ENCLOSED NOT ENCLOSED 15. Please state whether your organisation has ever been prosecuted under Health & Safety legislation? (If YES please provide details) Please confirm whether any of the following applies to your organisation. If ‘YES’, in all cases please provide details 16. Please state if any Director or Partner has been involved in any company that has been declared bankrupt or been put into Administration, Liquidation or Receivership? 17. Is the organisation bankrupt or being wound up, having its affairs administered by the court, or have you entered into an arrangement with creditors, suspended business activities or any analogous situation arising from similar proceedings under national laws or regulations?
  • Copyright © Tendering for Contracts Training Ltd 1997 - 2009 18. Is the organisation the subject of proceedings for a declaration of bankruptcy, for compulsory winding-up or administration by the court or for an arrangement with creditors or of any other similar proceedings under national laws or regulations? 19. Has any employee whom you would propose to use to deliver this service been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata? 20. Has any employee whom you would propose to use to deliver this service been guilty of grave professional misconduct?
  • Copyright © Tendering for Contracts Training Ltd 1997 - 2009 21. Has the organisation failed to fulfil obligations relating to the payment of social security contributions in accordance with the legal provisions of the or the country in which it is established? 22. Has the organisation failed to fulfil obligations relating to the payment of taxes in accordance with the legal provisions of the or the country in which it is established? 23. Has the organisation failed to fulfil obligations relating to environmental protection, employment protection and working conditions in accordance with the legal provisions of the or the country in which it is established?
  • Copyright © Tendering for Contracts Training Ltd 1997 - 2009 24. Please state if any Director, Partner or employee is related to an employee of The Wallace Collection? 25. Has a contract ever been terminated or not renewed due to failure to perform? 26. Please state whether the organisation has incurred damages in respect of a contract in the last three years?
  • Copyright © Tendering for Contracts Training Ltd 1997 - 2009 SECTION 2 – FINANCIAL INFORMATION ANSWERS INTHIS SECTION HAVE A WEIGHTING FACTOR OF 10% 1. Please provide your organisation’s bank details. Including name and address and contact number for your branch. The Wallace Collection may approach your bankers for references, please state here if you do not permit this. 2. Please provide copies of your organisation’s accounts for the last three years. Delete as appropriate ENCLOSED NOT ENCLOSED . Please provide details of the following insurances held. Along with copies of certificates: Employers Liability Insurance Insurer: Policy Number: Extent of Cover: Expiry Date:
  • Copyright © Tendering for Contracts Training Ltd 1997 - 2009 c. Professional Indemnity Insurance Insurer: Policy Number: Extent of Cover: Expiry Date: £5,000,000.00 minimum Professional Indemnity Insurance cover will be required. b. Public Liability Insurance: Insurer: Policy Number: Extent of Cover: Expiry Date: 4. Please provide details of any claims which have been made against your organisation in the last three years, also please provide notification of any claims that are pending.
  • Copyright © Tendering for Contracts Training Ltd 1997 - 2009 SECTION 3: QUALITY QUESTIONS The following three questions need to be answered satisfactorily as a minimum requirement, if your response to these questions doesn’t meet the required standard The Wallace Collection reserves the right not to consider your application any further. 1. Please provide details of your organisations experience in maintaining building, lighting and environment within government building including but not exclusively museums, galleries, historic buildings, high profile and prestigious premises, indicating contract value, dates, nature of work and the details recipient of service. Question weighting 7% 2. Please provide details of your organisations experience in working in and around buildings with valuable, diverse and rare artworks and collections. Question weighting 12%
  • Copyright © Tendering for Contracts Training Ltd 1997 - 2009 3. Please provide details of current and similar services provided in a historic building with Grade I or Grade II listing, indicating award authority, date of commission, value of works and terms of reference. Question weighting 13% 4. Please provide a statement of technical and specialist experience available to meet the requirements of this contract with particular reference to environmental controls and specialist lighting presentation. Question weighting 18% 5. Please provide details of the provision of the required services to a wide range of clients, internally and externally, from lighting designers and architects, quantity surveyors to stakeholders such as corporate events departments and conservation departments. Question weighting 10%
  • Copyright © Tendering for Contracts Training Ltd 1997 - 2009 SECTION 4: REFERENCES ANSWERS INTHIS SECTION HAVE A WEIGHTING FACTOR OF 10% Please provide details of three clients where similar services to those being asked for in this pre-qualification questionnaire have been carried out in the last three years. 1. Client Organisation Client Name Client Contact Email and Telephone Number Date of Contract Award Contract Value Contract Length
  • Copyright © Tendering for Contracts Training Ltd 1997 - 2009 2. Client Organisation Client Name Client Contact Email and Telephone Number Date of Contract Award Contract Value Contract Length
  • Copyright © Tendering for Contracts Training Ltd 1997 - 2009 3. Client Organisation Client Name Client Contact Email and Telephone Number Date of Contract Award Contract Value Contract Length
  • Copyright © Tendering for Contracts Training Ltd 1997 - 2009
    • WHCIH SECTION [ 1, 2, 3, 4 ] DO YOU THINK IS THE MOST IMPORTANT?
    • WHICH SECTION GAVE THE MOST PROBLEMS?
    • WOULD YOU LIKE HELP SORTING THE PROBLEM SECTION?
    • YOUR FIRST TELEPHONE HELP SESSION - ( 1.0 HOURS MAX ) IS FREE!!!
    SECTION #1 20% SECTION #2 10% SECTION #3
    • 7%
            • 12%
            • 13%
            • 18%
            • 10%
    SECTION #4
    • 10%
            • ----------------------------------------
            • TOTAL PQQ SCORE = 100%
    SECTION #5 ENTER YOUR SCORE : ?
  • Copyright © Tendering for Contracts Training Ltd 1997 - 2009 SECTION 5: FREQUENTLY ASKED QUESTIONS QUESTION AND ANSWER LOG VERSION: 2.0 Send FAQ to: [email_address] Date: 23-July-2009 1. Question Answer With regard to section 3 question 5, could you please elaborate on the question asked as I am having trouble deciphering it? This question is asking for details of the clients you have been commissioned by and the context in which your services were undertaken. We are looking for a company who has worked for a range of different clients and in varying scenarios. Can you please elaborate on question 5 of section 3? This question is asking for details of the clients you have been commissioned by and the context in which your services were undertaken. We are looking for a company who has worked for a range of different relevant clients and in varying scenarios. Could you please let me know what the special requirements that the contract needs. Could you provide a document that would enable us to have the understanding for your contract? At present no further information is available. The specialist nature of the service relates to the building being listed and home to a publicly accessible collection of fine art.
  • WE PROVIDE ONE 2 ONE SUPPORT 4 SME’s in TENDERING 4 PUBLIC & PRIVATE SECTOR CONTRACTS Copyright © Tendering for Contracts Training Ltd 1997 - 2009 For Your 1 st FREE Support Click Here For Audio Presentation Click Here
  • Copyright © Tendering for Contracts Training Ltd 1997 - 2009 Tendering for Contracts Training Tendering for Contracts Training provides online tendering and procurement training that enables firms identify and benefit from new business opportunities in the private and public . Our training has been specifically developed to assist small firms bid for contracts both in the private or private sector, respond to invitation to tender notices, tender for contracts, respond to request for proposals, prepare and submit tender documents, implement quality management systems, effectively market products and services and efficiently manage contract projects. Testimonial As a procurement specialist for over 20 years, I believe this to be an excellent on-line training programme, suitable for both managers / owners of firms and individuals, it prepares them to tender for contracts with confidence, and develop new business through effective training that enables profitable engagement in the tendering and procurement process. (Former Chief Procurement Officer, Centrica Plc.) Lloyd Sewell - Director To listen an audio presentation – click speaker Tendering for Contracts Training Ltd 23 Elmbridge Road Cranleigh Surrey GU6 8NH : 01483 267098 Mob: 07866 607197 Email: [email_address] Url: http://www.tfc-training.com
  • Copyright © Tendering for Contracts Training Ltd 1997 - 2009 In response to the market, all public sector agencies and the large private sector firms has developed a standard form of prequalification (PQQ) to enable their buying or procurement department to provide their generic prequalification details centrally and avoid the need for multiple pre-qualifications. This form should be completed and certified as being accurate by one of the company's directors. The completion of this form does not commit the authority / agency / firm in any way nor is it intended to circumvent any legal requirements required under EC Procurement Directives or Competition rules. The authority / agency /firm is at liberty to confirm any details entered on to the form and may request an audit of the detail giving reasonable notice. The form only requests generic company information and project specific pre-qualification detail may be requested separately at the appropriate time. It is anticipated that for certain tender exercises a director of the company may be required to confirm the accuracy of the information at the given time. The completed document may be provided either in hard copy or electronic format. All requests for clarification or further information in respect of a PQQ should be addressed to the named contact point. No approach of any kind in connection with a PQQ should be made to any other person within, or associated with the authority / agency / firm . General Guidance Notes:
  • Copyright © Tendering for Contracts Training Ltd 1997 - 2009 PQQ Evaluation We provide an assessment of how the PQQ may be evaluated and the weighting factors attached to each section so that you may be able to gage your chances of success - as an integral part of the support that we provide to firms who pursue our online training programme . You may contact us here for more details: Tel: 01483 267098 1
      • Organisation Details
    2
      • Financial Information
    3
      • Business Activities
    4
      • References
    5
      • Insurance
    6
      • Quality Assurance Policy
    7
      • Health & Safety Policy
    8
      • Equal Opportunities Policy
    9
      • Environmental Policy
    10
      • Professional & Business Standing
    11
      • Specific Question Requirement
    12
      • Declaration
  • Copyright © Tendering for Contracts Training Ltd 1997 - 2009 END
    • The following procurement information is also available
    • Top Ten Procurement Tips
    • http://www.tfc-training.com/top_ten_procurement_tips.htm
    • Procurement - Spend Management
    • http://www.tfc-training.com/spend_management.htm
    • Request for Proposal - Best Practice
    • Other useful information designed to improve your knowledge
    • of procurement
    • Please note you will have to register to gain access to these pages