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Google Apps Ed3

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  • 1. ICE Conference Feb 27, 2009 Terence Sullivan Technology Director Shiloh CUSD#1
  • 2. Google Apps
    • Messaging
      • Gmail and Google Calendar keep employees connected and save your company time and money
    • Collaboration
      • Google Docs, Google Video and Google Sites complement traditional office software to make teamwork easier. Companies or departments can use these apps on their own to be more productive
  • 3. Google Tools for Schools
    • Standard single user google/gmail accounts
    • Google Team Edition
      • Overview page
      • Can be setup and managed by a teacher or group of students
    • Google Apps Complete School Solution
      • Overview page
      • Requires IT management support and involvement
  • 4.  
  • 5. Education Edition FAQ
    • “click here for live faq ”
    • 1) What is Google Apps Education Edition?
    • 2) Why Google Apps?
    • 3) What other schools are using Google Apps for Education?
    • 4) How much is Google Apps for Education?
    • 5) Will there be advertisements with Google Apps?
    • 6) How much storage do users get with Google Apps Education Edition?
    • 7) What is the uptime for the Google Apps email?
    • 8) What's the difference between Education Edition and Premier Edition?
    • 9) How secure is Google Apps?
  • 6. Google Apps for Education
    • Local management of an institution domain
      • http://school.org  school registered and owned domain
    • Basic messaging and collaboration services
      • Google tools all registered under the school owned domain
    • School staff has complete management rights
      • Account creation and management
      • Which services are active
      • Access to take control of any account
      • Tools to integrate with existing services
      • Tools to migrate user accounts to Google Apps domain
  • 7. Intro
    • Classroom Activities
    • http://www.google.com/educators/activities.html
  • 8. Reference
    • Other Google Apps video
      • http://www.youtube.com/user/GoogleApps
    • Admin Control Panel video
      • http:// www.youtube.com/view_play_list?p =445899A1305C271C
  • 9. Options
    • Single user account
    • Faculty, teachers, and students:
      • get started now with Google Apps Team Edition
      • Team Edition Video
    • IT decision-makers: learn more about Google Apps Education Edition
  • 10. What is it?
    • Option to Mix and Match
      • Gmail
      • Google Talk
      • Google Calendar
      • Google Docs
        • Document, Spreadsheet, Presentation
        • Document Storage, upload, export, publish
      • Google Sites (website)
  • 11. Who
    • North Western University
    • Notre Dame
    • Univ Southern California (USC)
    • Arizona State University
    • Colorado State
    • St Louis University
    • Clemson University
    • Univ of TX – San Antonio
  • 12. K-12
    • Shiloh CUSD#1 – for staff as a pilot
    • Roxana District
    • Niles Township High School – District 219 – for Students
      • http:// www.youtube.com/watch?v =4qJI3d0Tbc0
      • http://www.nths219.org/
      • http://register.niles-hs.k12.il.us/googleapps/faq.html
      • http://www.niles-hs.k12.il.us/
  • 13. Others – coming maybe
    • G-drive
    • Blogger
    • Already can access and use any tool from the Google Labs from the Google Apps for Education Account
  • 14. Cost
    • FREE
      • will remain free as long as the product’s around.  promise from Google
  • 15. Cloud Computing
    • Computer Applications as an online service
    • Managed by the school!
      • Benefit of apps for ed
    Image Source
  • 16. Cloud Computing
      • Cloud Computing - YouTube.com
    •   Google Apps  this session
    • Zoho
        • http://zoho.com/index.html
        • http://iceconference.wiki.zoho.com/
    • Windows Live
        • http://home.live.com/
      • Windows Live at EDU
        • http://get.liveatedu.com/
      • Live Campus
        • http:// livecampus.net /
  • 17. How
    • Three Steps
      • Register Domain Name
      • Sign Up for Google Apps as a School
      • Set up and manage the Google Apps Services
    • Register Domain
      • Must be able to manage the DNS
    • Apply for account with Google
      • Will verify ability to manage DNS before allowing to proceed.
    • Choose which service to activate
    • Redirect URLS from google.com to yourdomain
    • Option to create email or not (can use “other” email accounts
    • Single Signon Option and other API tools for migration and management
  • 18. How to sign up
    • Google Apps personal or business
      • http://google.com/a
    • Schools, Colleges, Unversities
      • http:// google.com/a/edu
    • Help
      • education- [email_address] .
  • 19. Reference
    • Education Agreement:
      • http://www.google.com/a/help/intl/en/admins/education_terms.html
    • Admin Help
      • http:// www.google.com /support/a/?hl=en
  • 20. Need to manage DNS for the domain
  • 21. Management
    • Focused around collaboration
    • “ Cloud Computing”
    • 24/7 uptime and backup managed by google
    • Free tech support – provide a phone number
    • Privacy
    • Will not delete data
    • Option to cancel and remove all data if desired
    • No advertising
    • Addon services – 66% discount for education
  • 22. OPPS - Feb 24, Gmail crash
    • SEVERAL million people around the world were left without access to email for more than two hours on Tuesday after Gmail, Google's web-based email service, crashed.
    • More than 100 million people are estimated to use Gmail every month, and the widespread outage is known to have affected users across the globe
    • STILL far better than typical school network system
  • 23. Education Features
      • All basic services
      • Unlimited number users
      • 7 Gig quota per account
      • Option to turn off Advertising
      • Basic spam/virus filtering (option for Postini filtering service)
      • Priority Support Option
  • 24. Premium and Education Services
    • The free (Standard) version of Google Apps is nice by itself, but for $50 per user, per year, you can upgrade to the Premier Edition. The Premier Edition of Google Apps offers the same services as the Standard Edition with the addition of:
    • Up to 25 gigs of Gmail storage space per account
    • 99.9% guarantee of email uptime
    • Ability to turn off AdSense ads in Gmail
    • Conference room and resource scheduling
    • APIs that can be integrated with your existing infrastructure
    • Email migration tools
    • Phone support
    • Third party applications and services
    • Postini mail management and recovery
    • Education institutions can use the premium features for free through Google Apps for Education . Many users would be more than fine with the free version.
  • 25. Site Management Dashboard
  • 26. Personalized Start Page
  • 27. Contacts
      • Personal Contact Lists
      • Contact Lists for domain (school) to share
  • 28. Advanced Features
      • Bulk upload/update users
      • Advanced authentication options
        • Single Sign On
        • Password strength customization
        • oAuthentication option
      • E-mail quotas
      • E-mail migration
      • APIs for managing and synchronizing user accounts with legacy account systems
  • 29. Working with Google Apps Using the tools in a school
  • 30. Adding Collaborators
    • Collaborators email address must be added to each document
  • 31. Collaboration Each students editing is a different color
  • 32. Publishing
    • Publish to Web (provides a URL)
    • Publish to Blog
      • Removes comments and posts final draft
  • 33. Create Folders to Organize
  • 34. Create and Manage “Groups”
  • 35. Collaboration
      • Allow all in same domain to have reading privileges, or editing/collaborating privileges
      • Allow “everyone” in public Internet to view
      • Allow selected individuals within same domain, OR anywhere on Internet to have specific privileges with selection set by e-mail address and invitation
  • 36. Docs - History
  • 37. Blog Connection
      • Publish from Google Docs directly to personal blog on Blogger
  • 38. E-mail
      • Basic Features
      • Use to Receive or Send e-mail from other accounts
      • POP3/IMAP Tools to access from inside Outlook, Thunderbird, etc.
  • 39. E-mail Settings
  • 40.  
  • 41.  
  • 42.  
  • 43. Calendar
      • Personal Calendar
      • Tools to Sync with desktop calendar or mobile device
      • Options for
        • Private
        • Viewing by invitation (including collaboration)
        • Open viewing by all
        • Embedding in other websites online
  • 44. Google Sites
      • Personal Website or Group Website
      • Options for
        • Private
        • Viewing by invitation (including collaboration)
        • Open viewing by all
        • Embedding video, calendars, or any other Google app inside website
      • Classsroom Example
        • http://sites.google.com/a/googleclassrooms.org/mrs-richau/Home
  • 45. Sample Google Sites
    • Google Demo Classroom Site
    •     http://sites.google.com/a/googleclassrooms.org/mrs-richau/Home
    •  
    • Amber Grenda - Shiloh Guidance
    •      http://sites.shiloh1.org/grendaa/scholarships
    •  
    • Amy McClain - Shiloh Language Arts
    •     http://sites.shiloh1.org/7th-grade-literature/
    •  
    • Jessie Durdel - Arcola Schools
    •      http://sites.google.com/a/arcolaschools.com/chemistry/Home
  • 46. Google Docs
      • Document
      • Presentation
      • Spreadsheet
      • Form
      • Folders to Organize
      • Import/Export options
      • Publish Options
      • Share for Collaboration
  • 47. Chat
  • 48. Video
  • 49. Resources
    • Google for Educators resources
    •      http://www.google.com/educators/p_docs.html
    •  
    • Google Apps in the Classroom
    •     http://sites.google.com/site/sdusdgoo/Home
    • Cloud Computing - slideshare by Jim Puglia
    •     http://www.slideshare.net/jpuglia/techspo-google-docs-and-sites-presentation
  • 50. CIPA & COPA - oh my
      • 13 yr old limitations for online services?
        • Childrens Online Privacy Protection Act of 1998 - COPPA
      • Can use any hotmail, yahoomail account to access google apps
      • Prefer Gaggle type student specific service
      • Can use school hosted service
    • Did you know ??
        • About  Google "plus" Addressing
    •          http://www.extremetech.com/article2/0,1697,1865178,00.asp
  • 51. Q & A
    • Presentation slides:
    • http://www.shiloh1.us/presentations/ICE2009
    • Terence Sullivan ( [email_address] )
      • Technology Director
      • Shiloh CUSD#1