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Proofreading
Proofreading
Proofreading
Proofreading
Proofreading
Proofreading
Proofreading
Proofreading
Proofreading
Proofreading
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Proofreading

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  • 1. The Writing Process:Revise, Proofread and Evaluate<br />
  • 2. Definition of terms<br />Revising tasks and tips<br />Proofreading tasks and tips<br />Evaluating your work<br />Outline<br />
  • 3. <ul><li>Revising: process of improving the content and sentence structure of your message
  • 4. Proofreading: process of correcting the mechanics of your message; checking for grammatical and punctuation errors
  • 5. Evaluating: process of analyzing whether your message has achieved its purpose</li></ul>Definition of terms<br />
  • 6. <ul><li>Be clear
  • 7. KISS: Keep It Short and Simple
  • 8. Use active voice sentences
  • 9. Be conversational
  • 10. Sound professional not artificial or formal
  • 11. Be concise
  • 12. Remove opening fillers: there is and it is
  • 13. Delete unnecessary introductory words
  • 14. Avoid redundancies such as “perfectly clear, last and final”
  • 15. Purge empty words</li></ul>Revising Tasks<br />
  • 16. Avoid wordiness<br />Wordiness increases sentence length and drains verb strength<br />Sound fresher and more vigorous by eliminating dull expressions<br />Use:<br />“as you request” instead of “as per your request”<br />“have received” instead of “in receipt of”<br />Revising for Vigour and Directness<br />
  • 17. Develop parallelism for balance<br />Match nouns with nouns; verbs with verbs ;phrases for phrases and so on.<br />Use graphic techniques for visibility and improving readability<br />Bulleted lists, headings, CAPITAL letters, underlining, bold type, or italics.<br />Revising for Readability<br />
  • 18. <ul><li>Find your main point.
  • 19. Identify your readers and your purpose.
  • 20. Evaluate your evidence.
  • 21. Save only the good pieces.
  • 22. Tighten and clean up your language.</li></ul>Revising Tips<br />
  • 23. <ul><li>Check for
  • 24. Spelling
  • 25. Grammar
  • 26. Punctuation
  • 27. Names and numbers
  • 28. Format</li></ul>Proofreading Tasks<br />
  • 29. Proofread a hard copy instead of electronic<br />Read it aloud and at least three times<br />Read it at different times<br />Read backwards<br />Refer to a dictionary, thesaurus<br />Proofreading Tips<br />
  • 30. Encourage feedback from receiver<br />Evaluate your sources <br />Welcome advice<br />Evaluating tips<br />

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