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  • 1. The Writing Process:Revise, Proofread and Evaluate
  • 2. Definition of terms
    Revising tasks and tips
    Proofreading tasks and tips
    Evaluating your work
  • 3.
    • Revising: process of improving the content and sentence structure of your message
    • 4. Proofreading: process of correcting the mechanics of your message; checking for grammatical and punctuation errors
    • 5. Evaluating: process of analyzing whether your message has achieved its purpose
    Definition of terms
  • 6.
    • Be clear
    • 7. KISS: Keep It Short and Simple
    • 8. Use active voice sentences
    • 9. Be conversational
    • 10. Sound professional not artificial or formal
    • 11. Be concise
    • 12. Remove opening fillers: there is and it is
    • 13. Delete unnecessary introductory words
    • 14. Avoid redundancies such as “perfectly clear, last and final”
    • 15. Purge empty words
    Revising Tasks
  • 16. Avoid wordiness
    Wordiness increases sentence length and drains verb strength
    Sound fresher and more vigorous by eliminating dull expressions
    “as you request” instead of “as per your request”
    “have received” instead of “in receipt of”
    Revising for Vigour and Directness
  • 17. Develop parallelism for balance
    Match nouns with nouns; verbs with verbs ;phrases for phrases and so on.
    Use graphic techniques for visibility and improving readability
    Bulleted lists, headings, CAPITAL letters, underlining, bold type, or italics.
    Revising for Readability
  • 18.
    • Find your main point.
    • 19. Identify your readers and your purpose.
    • 20. Evaluate your evidence.
    • 21. Save only the good pieces.
    • 22. Tighten and clean up your language.
    Revising Tips
  • 23. Proofreading Tasks
  • 29. Proofread a hard copy instead of electronic
    Read it aloud and at least three times
    Read it at different times
    Read backwards
    Refer to a dictionary, thesaurus
    Proofreading Tips
  • 30. Encourage feedback from receiver
    Evaluate your sources
    Welcome advice
    Evaluating tips