Proofreading

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Proofreading

  1. 1. The Writing Process:Revise, Proofread and Evaluate<br />
  2. 2. Definition of terms<br />Revising tasks and tips<br />Proofreading tasks and tips<br />Evaluating your work<br />Outline<br />
  3. 3. <ul><li>Revising: process of improving the content and sentence structure of your message
  4. 4. Proofreading: process of correcting the mechanics of your message; checking for grammatical and punctuation errors
  5. 5. Evaluating: process of analyzing whether your message has achieved its purpose</li></ul>Definition of terms<br />
  6. 6. <ul><li>Be clear
  7. 7. KISS: Keep It Short and Simple
  8. 8. Use active voice sentences
  9. 9. Be conversational
  10. 10. Sound professional not artificial or formal
  11. 11. Be concise
  12. 12. Remove opening fillers: there is and it is
  13. 13. Delete unnecessary introductory words
  14. 14. Avoid redundancies such as “perfectly clear, last and final”
  15. 15. Purge empty words</li></ul>Revising Tasks<br />
  16. 16. Avoid wordiness<br />Wordiness increases sentence length and drains verb strength<br />Sound fresher and more vigorous by eliminating dull expressions<br />Use:<br />“as you request” instead of “as per your request”<br />“have received” instead of “in receipt of”<br />Revising for Vigour and Directness<br />
  17. 17. Develop parallelism for balance<br />Match nouns with nouns; verbs with verbs ;phrases for phrases and so on.<br />Use graphic techniques for visibility and improving readability<br />Bulleted lists, headings, CAPITAL letters, underlining, bold type, or italics.<br />Revising for Readability<br />
  18. 18. <ul><li>Find your main point.
  19. 19. Identify your readers and your purpose.
  20. 20. Evaluate your evidence.
  21. 21. Save only the good pieces.
  22. 22. Tighten and clean up your language.</li></ul>Revising Tips<br />
  23. 23. <ul><li>Check for
  24. 24. Spelling
  25. 25. Grammar
  26. 26. Punctuation
  27. 27. Names and numbers
  28. 28. Format</li></ul>Proofreading Tasks<br />
  29. 29. Proofread a hard copy instead of electronic<br />Read it aloud and at least three times<br />Read it at different times<br />Read backwards<br />Refer to a dictionary, thesaurus<br />Proofreading Tips<br />
  30. 30. Encourage feedback from receiver<br />Evaluate your sources <br />Welcome advice<br />Evaluating tips<br />

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