TelniaSoft (PVT) Ltd Inc an international BPO outfit Onshore BPO Service Optimize. Manage. Deliver We analyze and process your business transactions, freeing up your time to focus on core competencies to ultimately increase your revenue.
Telniasoft introduces an “On shore BPO” a new concept in Pakistan.
Provides Accounting and Finance outsourcing solution which enables our clients to reduce their cost, without giving up the quality and control.
In effect, we function as an internal finance and accounting department in consultation with your CFO or Chief Accountant.
What makes us unique is that our services are provided through a “Document Archiving and Security System”. This means that each client’s financial functions (Source Documents, Bank Reconciliation, general ledger, accounts payable and receivable etc.) are processed and securely maintained centrally.
Process your tax returns in one business day.
To help you focus on your core competency, increase revenues, and enhance your markets shares.
Note: We take your business processes away, but encourage the company to keep their CFO/Chief Accountant on board. The process will enable them to lower the cost and get the advance level analytical services. The engagement will enhance their business network locally and as well as internationally. We also encourage our customers to become “bankable”, take part in or through capital market to build a financial track record for future.
“ Level of Service” Rates Structure
The “Level of Service” approach allows clients to pay as per desire or required for their finance and accounting needs (See graphics on next slide)
Tailoring and custom process and procedures will be developed as part of set-up phase.
All work is performed by a team of TelniaSoft accounting and Tax professionals in consultation with CFO, CA of the company.
Client can take our services from level 0 to 3, which includes staff to CPA/CAA level professionals
Client information is easily accessible through LAN or WAN connection.
TelniaSoft performs full daily backups of all client data.
The information flow (i.e. source documents, checks, etc.) is designed to meet each client’s individual needs and preferences
Communication with the client is achieved through web alerts, telephone, email and face-to-face meetings with our accounting and tax professionals.
S-A/C - Budget forecast -Cash Flow Projection -Review Financial statements -Identify saving opportunities LEVEL OF SERVICES STAFF -Process accounts payable -Process accounts receivable -Process Payroll -Maintain policies and procedures ACCOUNTANT -Produce financial statements -Prepare and maintain Balance Sheet Account Analysis -Reconcile Cash -Review A/P, A/R and Payroll -Supervise Staff -Prepare for Audit and Tax filing L2 L1 L0
Level of Service, accessible through WAN/LAN A/P G/L Fixed Assets Financial Reporting P&L / Balance Sheet Archived Source Document Cash Management Month-end Close Financial Reporting Account & Bank Reconciliations Your Company Web Access to live data Web Access to live data Web Access to live data Web Access to live data Financial Reports Level of Service, through LAN or WAN access Your Company Your Company Your Company Financial Reports Financial Reports DASS Reports
Let us focus on your “business process” so you can be relaxed!
Services at a Glance…..
Verify invoice calculations and terms
Input invoices in accounts payable
Produce and distribute payable reports
Respond to vendor inquiries
Update approved vendors to master file
Close accounts payable system monthly
Monthly accounts payable aging
Assist in prioritizing payment of accounts payable in accordance with client policies
Maintain/update fixed assets records and reporting
Calculate/record depreciation expense
Process fixed assets additions/sales/retirements
Reconcile sub-ledger to general ledger
Account for lease transactions/capital projects
Issue fixed asset listing with monthly financial package
Enter deposits to general ledger
Transfer cash between accounts
Maintain endowment records
Make recommendations for investment of cash
Review investment positions
Prepare Use tax filings
Prepare manual journal entries
Input journal entries/vouchers
Complete monthly bank acct reconciliation(s)
Maintain the chart of accounts
Recommend general ledger system security
Schedule/coordinate month/year end closes
Close/reconcile subsidiary systems to G/L
Perform balance sheet account reconciliations
Produce & distribute trial balance & ledger reports
Track expenses against projected budget costs and account for any variances
Account for spending related to specific grants
Reconcile temporarily and permanently restricted net assets
Allocate overhead and indirect costs to related programs
Attend monthly board/committee meetings
General Accounting (cont.)
Monitor accounting standards
Coordinate year end audit support and assist tax preparer
Support audit fieldwork (prepare year-end supporting schedules and work papers)
Prepare/generate/submit agreed upon monthly financial package
Assist in reviewing/analyzing financial results
Accounting records filing and retention
Recommend/implement accounting process improvements
Assist with Client operations changes that impact the accounting department
Manage policies and procedures documentation process with accounting
Assist client in building annual budget model
Input prepared budget into G/L package for financial reporting purposes
Assist in preparation of external financial statements and schedules
Assist in preparation of external financial disclosures and analysis
Assist in preparing Lease Summary Report
Services at a Glance…..
Process payroll with an outsourced payroll provider
Summarize timesheets for entry
Process new hire/terminations as well as maintain employee deductions
TSI will prepare journal entry for payroll and book them into QuickBooks or any other application
A/R & Cash Receipts
Upload invoice summaries by customer into QuickBooks or any other application
Apply cash receipts to appropriate funding source
Post cash receipts to GL and Bank Reconciliation modules to streamline monthly reconciliation process
Archiving and Security Services
Benefits of Outsourced Accounting Solution
Reduces operating costs and technology risk
Frees senior finance executive to focus on strategic financial goals
Provides timely and accurate financial information driven by users, but prepared by experts in financial reporting
Multiple levels of review improve accuracy and internal controls
Enables immediate implementation of best practice processes and procedures
Incorporates a scalable accounting system and technology platform to accommodate future growth
Telniasoft is situated in a prime area in DHA Ph VII with 4000 sq operating space.
Currently 80-seats (extendable to the customer requirements).
State of the art networking, data security at every level. 3 PRI’s (90 Phone lines), IVR service, 800 numbers, Bandwidth E-1 Line, 1MB(Fiber optics), Cisco Routers, Call Recordings.
Power Backup Generator 100 kva, UPS Backup, Training Facility, Multimedia Projector, Meeting Room, Cafeteria
Quality Assurance Department.
Highly qualified IT Professionals.
Origination through email or courier (Client TelniaSoft)
Secure document management system
All physical ports are disabled
Data Transfer (Client TelniaSoft)
128 Encrypted data transfer
Recent Compression technique used
Processing Center (LAN/WAN)
Accountant Access Policy implemented
Access Session terminates after scheduled time
Accountant can only read data file
Cannot edit, delete, copy, print, email, or fax
Audit Trail can be maintained
Various reports like: accountant login, process, and session activities
A legal agreement would protect Client and Data confidentiality
What is next?
Detail System Study (DSS):
Allow our professionals to study your existing process to have a better understanding of the procedures.
During DSS, we will analyze the cost and the level of service (L0-L3) you may require.
During the DSS, we will also suggest for cutting the human resource, utilize resources, time and space into productive activities e.g. focus on revenue generation.
Courtesy Test Drive:
We can offer a Test service for a month to you if agree with the concept. This can be a transition period also from in house set up to an out sourcing