Transparency in Government: State Library Style Our most recent digital projects Jennifer Davison, Head, Government Documents Branch [email_address] Amy Rudersdorf, Director, Digital Information Management Program [email_address] Government & Heritage Library, State Library of North Carolina

Topics Introduction & Overview of Services Current Digital Projects & Programs Future Directions for Government Information Access and Maintenance http://statelibrary.ncdcr.gov

Introduction & Overview of Services

Current Digital Projects & Programs

Future Directions for Government Information Access and Maintenance

INTRODUCTION & OVERVIEW OF SERVICES http://statelibrary.ncdcr.gov

Organizational Structure, Department of Cultural Resources Museums, Arts Council Historic Sites, Archaeology, Symphony http://statelibrary.ncdcr.gov

Organizational Structure, SL & SA STATE LIBRARY Library Development (LSTA, public library support) Library for the Blind & Physically Handicapped Government & Heritage Library (physical library) - provides services related to North Carolina history, government history and genealogy NC State Publications Clearinghouse identifies, collects, catalogs, promotes and provides public access to state agency created publications in all formats Official depository of state publications Digital Information Management Program develops recommendations & tests solutions that support the identification, collection, cataloging, storage, & preservation of digital state government information STATE ARCHIVES Provides services to state government and public by collecting, preserving and making available for public use historical and evidential materials relating to North Carolina Official archival agency of the State of North Carolina Collects public records: all formats regardless of “physical form or characteristics” Public records are documents, papers, letters, maps, books, photographs, films, sound recordings, email, geospatial data, magnetic or other tapes, electronic data‑processing records, artifacts, or other documentary material, regardless of physical form or characteristics, made or received … in connection with the transaction of public business by any agency of North Carolina government http://statelibrary.ncdcr.gov

STATE LIBRARY

Library Development (LSTA, public library support)

Library for the Blind & Physically Handicapped

Government & Heritage Library (physical library) - provides services related to North Carolina history, government history and genealogy

NC State Publications Clearinghouse identifies, collects, catalogs, promotes and provides public access to state agency created publications in all formats

Official depository of state publications

Digital Information Management Program develops recommendations & tests solutions that support the identification, collection, cataloging, storage, & preservation of digital state government information

STATE ARCHIVES

Provides services to state government and public by collecting, preserving and making available for public use historical and evidential materials relating to North Carolina

Official archival agency of the State of North Carolina

Collects public records: all formats regardless of “physical form or characteristics”

Public records are documents, papers, letters, maps, books, photographs, films, sound recordings, email, geospatial data, magnetic or other tapes, electronic data‑processing records, artifacts, or other documentary material, regardless of physical form or characteristics, made or received … in connection with the transaction of public business by any agency of North Carolina government

Government Documents Branch State & Federal Publications Primary focus is on state publications Mandate to facilitate public access to publications issued by State agencies State Publications Clearinghouse Identifies and collections state publications Catalogs new state publications in any format Distributes paper publications through the depository system Created and adds to the digital State Publications Collection Works with state agencies The State Library has a mandate to be the permanent depository of publications in any format Currently working on DENR library publications Actively filling in gaps in print and digital collection http://statelibrary.ncdcr.gov/govdocs/index.html http://statelibrary.ncdcr.gov

State & Federal Publications

Primary focus is on state publications

Mandate to facilitate public access to publications issued by State agencies

State Publications Clearinghouse

Identifies and collections state publications

Catalogs new state publications in any format

Distributes paper publications through the depository system

Created and adds to the digital State Publications Collection

Works with state agencies

The State Library has a mandate to be the permanent depository of publications in any format

Currently working on DENR library publications

Actively filling in gaps in print and digital collection

http://statelibrary.ncdcr.gov/govdocs/index.html

Digital Information Management Program (DIMP) Established in 2006 to: Identify and promote solutions to ensure long-term preservation and ready and permanent public access to born-digital and digitized information produced by (or on behalf of) North Carolina state government. Support the activities of the Government Documents Branch Support the activities of NC state agency publications creators and distributors Develop, implement, and/or maintain digital collections and related resources from the State Library of NC http://statelibrary.ncdcr.gov/dimp http://statelibrary.ncdcr.gov

Established in 2006 to:

Identify and promote solutions to ensure long-term preservation and ready and permanent public access to born-digital and digitized information produced by (or on behalf of) North Carolina state government.

Support the activities of the Government Documents Branch

Support the activities of NC state agency publications creators and distributors

Develop, implement, and/or maintain digital collections and related resources from the State Library of NC

http://statelibrary.ncdcr.gov/dimp

Digital Information Management Program (DIMP) Work is supported through: State legislation Three state-funded positions in 2006 Mandate Federal funding through a statewide leadership grant Access to State Government Information Initiative http://statelibrary.ncdcr.gov

Work is supported through:

State legislation

Three state-funded positions in 2006

Mandate

Federal funding through a statewide leadership grant

Access to State Government Information Initiative

Access to State Government Information Initiative (ASGII) Collectively and collaboratively address the issues and challenges of providing permanent public access to born-digital state government information . Develop recommendations and test solutions that support the identification, collection, cataloging, storage, and preservation of state government information and statistical data in all formats , including born digital, for permanent public access. Collaborative effort involving the State Library, State Data Center, State Archives and Records, and most recently, the Carolina Digital Library & Archives. http://statelibrary.ncdcr.gov/digidocs http://statelibrary.ncdcr.gov

Collectively and collaboratively address the issues and challenges of providing permanent public access to born-digital state government information .

Develop recommendations and test solutions that support the identification, collection, cataloging, storage, and preservation of state government information and statistical data in all formats , including born digital, for permanent public access.

Collaborative effort involving the State Library, State Data Center, State Archives and Records, and most recently, the Carolina Digital Library & Archives.

http://statelibrary.ncdcr.gov/digidocs

Digital Collections Made accessible using hosted CONTENTdm Local enhancements include tagging and comments RSS feeds Any collection can be subscribed to Most active collections are State Publications Collection NC MOSAIC http://statelibrary.ncdcr.gov

Made accessible using hosted CONTENTdm

Local enhancements include

tagging and comments

RSS feeds

Any collection can be subscribed to

Most active collections are

State Publications Collection

NC MOSAIC

CURRENT DIGITAL PROJECTS & PROGRAMS http://statelibrary.ncdcr.gov

NC MOSAIC NC MOSAIC stands for Managing, Organizing, and Strengthening Access to Institutional Collections. Brings together in one location links to important collections of North Carolina government information http://statelibrary.ncdcr.gov

NC MOSAIC stands for Managing, Organizing, and Strengthening Access to Institutional Collections.

Brings together in one location links to important collections of North Carolina government information

NC MOSAIC Collections include maps, publications, records , and historical documents that have been made available on the Internet by county government, state agencies, and academic institutions in North Carolina Browse by institutions, geographic locations, topics, and formats Keyword search http://statelibrary.ncdcr.gov

Collections include maps, publications, records , and historical documents that have been made available on the Internet by county government, state agencies, and academic institutions in North Carolina

Browse by institutions, geographic locations, topics, and formats

Keyword search

NC MOSAIC: Record View http://statelibrary.ncdcr.gov

North Carolina Census Data: 1960-1980 http://statelibrary.ncdcr.gov

North Carolina Census Data: 1960-1980 Ten census profiles, hundreds of documents Compiled by the State Data Center (SDC) in the 1960s, 1970s, and 1980s Full-text searchable The profiles were originally developed by the SDC from datasets provided by the U.S. Census Bureau. county and state statistics hand-colored maps related to labor, population, housing, and economic conditions. http://statelibrary.ncdcr.gov

Ten census profiles, hundreds of documents

Compiled by the State Data Center (SDC) in the 1960s, 1970s, and 1980s

Full-text searchable

The profiles were originally developed by the SDC from datasets provided by the U.S. Census Bureau.

county and state statistics

hand-colored maps related to labor, population, housing, and economic conditions.

NC Census Data: Available Profiles (1 of 2) Ten Profiles Available: 1960 Census of Population and Housing/Counts of Population and Housing Units by Enumeration District Surrey and Union Counties missing 1960 Enumeration District Map 80 maps available 1970 Selected Characteristics for a County (Special Report for Townships) Union County missing 1980 Census of Population and Housing - Characteristics of Persons/North Carolina (Summary Tape File 1) 1980 Census of Population and Housing / Summary Tape File 3A (50) http://statelibrary.ncdcr.gov

Ten Profiles Available:

1960 Census of Population and Housing/Counts of Population and Housing Units by Enumeration District

Surrey and Union Counties missing

1960 Enumeration District Map

80 maps available

1970 Selected Characteristics for a County (Special Report for Townships)

Union County missing

1980 Census of Population and Housing - Characteristics of Persons/North Carolina (Summary Tape File 1)

1980 Census of Population and Housing / Summary Tape File 3A (50)

NC Census Data: Available Profiles (2 of 2) 1980 Master Area Reference File (Census Master Enumeration District [MED] List) 1980 PB82 - Age of Householder by Family Income | 1980 PB92 - Income of Unrelated Individuals 15 and Over by Age and Sex Lenoir County missing 1980 PB113 - Poverty Status in 1979 by Presence and Age of Related Children | 1980 PB117 - Poverty Status in 1979 by Relationship and Age | 1980 PB120 - Poverty Status in 1979 Clay and Wayne Counties missing Selected Variables for Zip Codes by County in North Carolina / Zip Codes Which Cross County Lines are Split Between Counties / 1980 Summary Tape File 3-B, 1980 Census of Population and Housing Surrey and Wilkes Counties missing 1980 Detailed Occupation by Race and Sex for the Civilian Labor Force Jackson and Union Counties missing http://statelibrary.ncdcr.gov

1980 Master Area Reference File (Census Master Enumeration District [MED] List)

1980 PB82 - Age of Householder by Family Income | 1980 PB92 - Income of Unrelated Individuals 15 and Over by Age and Sex

Lenoir County missing

1980 PB113 - Poverty Status in 1979 by Presence and Age of Related Children | 1980 PB117 - Poverty Status in 1979 by Relationship and Age | 1980 PB120 - Poverty Status in 1979

Clay and Wayne Counties missing

Selected Variables for Zip Codes by County in North Carolina / Zip Codes Which Cross County Lines are Split Between Counties / 1980 Summary Tape File 3-B, 1980 Census of Population and Housing

Surrey and Wilkes Counties missing

1980 Detailed Occupation by Race and Sex for the Civilian Labor Force

Jackson and Union Counties missing

NC Census Data: Available Profiles (2 of 2) Site includes in-depth guides to using the profiles, including column-by-column descriptions of the data to be found in each Links to related resources at the state and federal levels http://statelibrary.ncdcr.gov

Site includes in-depth guides to using the profiles, including column-by-column descriptions of the data to be found in each

Links to related resources at the state and federal levels

http://statelibrary.ncdcr.gov

http://statelibrary.ncdcr.gov

http://statelibrary.ncdcr.gov

STATE PUBLICATIONS COLLECTION Content from 31 agencies Over 750 individual titles Over 2500 total items Spanish language Variety of titles and topics What’s coming in the SPC Sound files Additional searches Lot’s of new content Historic content from the Ensuring Democracy project http://statelibrary.ncdcr.gov

Content from 31 agencies

Over 750 individual titles

Over 2500 total items

Spanish language

Variety of titles and topics

What’s coming in the SPC

Sound files

Additional searches

Lot’s of new content

Historic content from the Ensuring Democracy project

How to find the State Publications Collection http://statelibrary.ncdcr.gov

State Publications Collection http://statelibrary.ncdcr.gov/govdocs/cdm/index.html http://statelibrary.ncdcr.gov

http://statelibrary.ncdcr.gov/govdocs/cdm/index.html

State Publications Collection: Browse by Agency http://statelibrary.ncdcr.gov

Ensuring Democracy Through Digital Access NC ECHO Digitization Grant Large-scale digitization project Approximately 200 titles, primarily serials (~2,300 volumes) 750,000 total pages of state agency produced content http://statelibrary.ncdcr.gov

NC ECHO Digitization Grant

Large-scale digitization project

Approximately 200 titles, primarily serials (~2,300 volumes)

750,000 total pages of state agency produced content

Ensuring Democracy: The Partners ECU - project lead and producing educational component UNC-CH - scanning State Library of North Carolina - PDF's added to the State Publications Collection; long-term preservation of these files; coordinating which institutions materials are available to be scanned North Carolina Legislative Library North Carolina Supreme Court Library All members will provide items to be digitized All members participated in the selection of the content http://statelibrary.ncdcr.gov

ECU - project lead and producing educational component

UNC-CH - scanning

State Library of North Carolina - PDF's added to the State Publications Collection; long-term preservation of these files; coordinating which institutions materials are available to be scanned

North Carolina Legislative Library

North Carolina Supreme Court Library

All members will provide items to be digitized

All members participated in the selection of the content

Ensuring Democracy: The Content Key titles Session Laws Public Documents House and Senate Journals Agency biennial/annual reports Primary audience Researchers Historians Students http://statelibrary.ncdcr.gov

Key titles

Session Laws

Public Documents

House and Senate Journals

Agency biennial/annual reports

Primary audience

Researchers

Historians

Students

Ensuring Democracy Through Digital Access: Scanning Internet Archive’s Scribe technology (archive.org) high-speed, high-quality mass digitization techniques for bound materials. produce approximately 3,000 digitized pages of original text per day. Creates access files (color and b/w PDF's, flipbook, dejaVu) Creates archival masters (jpeg2000) Creates OCR’d text (abbyy Fine Reader files, txt) http://statelibrary.ncdcr.gov

Internet Archive’s Scribe technology (archive.org)

high-speed,

high-quality mass digitization techniques for bound materials. produce approximately 3,000 digitized pages of original text per day.

Creates access files (color and b/w PDF's, flipbook, dejaVu)

Creates archival masters (jpeg2000)

Creates OCR’d text (abbyy Fine Reader files, txt)

Ensuring Democracy Through Digital Access: Metadata Using a combination of Dublin Core and NC ECHO Preservation Metadata for Digital Objects Workflow Initially, metadata extracted by Internet Archive from MARC records in local catalogs (Z39.5) for use at http://www.archive.org Internet Archive creates various XML files containing descriptive, technical, and administrative metadata ECU extracts “locally required” metadata elements from IA XML files ECU data dumped into State Library’s CONTENTdm collection Records reviewed, corrected, enhanced by grant project staff according to State Library guidelines for the description of state government documents http://statelibrary.ncdcr.gov

Using a combination of Dublin Core and NC ECHO Preservation Metadata for Digital Objects

Workflow

Initially, metadata extracted by Internet Archive from MARC records in local catalogs (Z39.5) for use at http://www.archive.org

Internet Archive creates various XML files containing descriptive, technical, and administrative metadata

ECU extracts “locally required” metadata elements from IA XML files

ECU data dumped into State Library’s CONTENTdm collection

Records reviewed, corrected, enhanced by grant project staff according to State Library guidelines for the description of state government documents

Ensuring Democracy Through Digital Access: Website ECU developing state of the art website containing dynamic Web 2.0 features Several sections, including*: 5-6 “history salons” – in-depth research on topics of interest to the public K12 students/educators – will include lesson plans Brief descriptions of main titles within the collection Comments, tagging, tag clouds, geographic mapping, blogs, etc.? Library professionals section – will contain information about technical aspects related to the collections development * Look for the site soon at http://ncgovdocs.org http://statelibrary.ncdcr.gov

ECU developing state of the art website containing dynamic Web 2.0 features

Several sections, including*:

5-6 “history salons” – in-depth research on topics of interest to the public

K12 students/educators – will include lesson plans

Brief descriptions of main titles within the collection

Comments, tagging, tag clouds, geographic mapping, blogs, etc.?

Library professionals section – will contain information about technical aspects related to the collections development

* Look for the site soon at http://ncgovdocs.org

Ensuring Democracy Internet Archive Page: http://www.archive.org/details/ncgovdocs http://statelibrary.ncdcr.gov

North Carolina State Government Web Site Archives – New additions / Web 2.0 Harvests Search the State Agency Web Site Archive – now available from 1996 – current! Working with Governor’s Office, State ITS, and State Archives to harvest all of the governor’s Web 2.0 and Social Networking sites Soon to expand to include all State Agency social media sites Facebook, blogs, Twitter, YouTube, Flickr, and LinkedIn Includes moderator updates, user comments, and photographs http://statelibrary.ncdcr.gov

Search the State Agency Web Site Archive – now available from 1996 – current!

Working with Governor’s Office, State ITS, and State Archives to harvest all of the governor’s Web 2.0 and Social Networking sites

Soon to expand to include all State Agency social media sites

Facebook, blogs, Twitter, YouTube, Flickr, and LinkedIn

Includes moderator updates, user comments, and photographs

On the horizon Educational website to help Agency Staff create and maintain “long-term, preserve-able ” born-digital documents More partnerships within State Government and NC academia In partnership with the State Archives, working to develop a Digital Preservation Plan for DCR http://statelibrary.ncdcr.gov

Educational website to help Agency Staff create and maintain “long-term, preserve-able ” born-digital documents

More partnerships within State Government and NC academia

In partnership with the State Archives, working to develop a Digital Preservation Plan for DCR