PowerPoint Seminar

Meridian Career Institute presents

A Learning Resource Center Seminar

Microsoft PowerPoint

Click “start,” then select PowerPoint from the menu.

If PowerPoint doesn’t appear, click on “All Programs,” then “Microsoft Office,” then “Microsoft Office PowerPoint 2003.”

1. This is the default slide that appears when PowerPoint is opened. 2. You may begin creating your Presentation with this slide, or

choose a different slide layout by clicking “File,” then “New.”

Select “Blank presentation.”

View the different Layouts. Scroll down for more.

As the cursor moves over the layouts, a bar appears to the right.

When you find a layout that you like, click the down-pointing arrow and choose “Apply to Selected Slide.”

Click the “Design” icon on the toolbar.

If the “Design” icon does NOT appear on the toolbar, click “File,” then “New.”

Select “From design template.”

View the various design templates. Scroll down for more.

As the cursor moves over the layouts, a bar appears to the right, along with the name of the design template.

When you find a design template that you like, click the down-pointing arrow and choose “Apply to All Slides.” If you want to change the design template for one slide, then choose “Apply to Selected Slides.”

Click on “New Slide” to add more slides.

Every time a slide is added, the “Slide Layout” menu appears.

If you prefer, you may use the AutoContent Wizard to create your presentation.

Click “File,” then “New.”

Under “New,” select “From AutoContent wizard.”

The AutoContent wizard appears. Click “Next.”

Select the type of Presentation you’re going to give. Click “Next.”

Click on “All” to see all the options. Select one of them. Click “Next.”

Select the type of output (usually “On-screen presentation”). Click “Next.”

Enter the presentation title.

Click on “Finish.”

All slides in this presentation will have this footer with the date, Learning Resource Center, and slide number.

Locate the “View” menu on your screen.

2. There are three different ways to view PowerPoint Presentations. 1. This is a close-up of the “View” menu.

This is the “Normal” view. It displays an outline of your slides, and a view of your current selected slide to edit. 1. Outline of your slides. 2. View of current selected slide to edit.

This is the “Slide Sorter” view, which displays all the slides in miniature, allowing slides to be added, deleted, and moved.

To move a slide, select it and drag it to a different area. To delete a slide, select it and hit the “delete” key.

The slide show view displays the slides as a slide show on your screen.

Text boxes, clipart, and autoshapes

In PowerPoint, text must always be entered into a text box.

Click “File,” then “New.”

Click on “Blank presentation.”

Select the “Text Layout” you prefer.

If you need an additional text box, click “Insert,” then “Text box.”

Or simply click on the textbook icon on the drawing toolbar menu.

Type your text at the blinking cursor.

1. Select the text box. Drag one of the sizing handles to make the box the size you need. 2. Select the text box anywhere except the sizing handles. The cursor will turn into a 4-headed arrow. Now you may move the text box. 3. To delete the textbox, simply select it and hit the “delete” key on your keyboard.

If you don’t want a line around your textbox, then begin typing your text in the box.

If you want a line around the text box, follow the instructions on the next few screens.

Select the text box, then right click. Select “Format Text Box” on the menu that appears.

Under the “Line” heading, next to “Color” - click the drop-down box. Select the color you want.

Under “Fill,” select the background color for your text box. Under “Line,” select the “Weight,” or thickness you want the line around the textbox to be.

Make sure your text is a different color than the text box’s background color.

Adding Clip Art

Click “Insert,” then “Picture,” then “Clip Art.”

1. Type the word “computer” in the “Search for” box. 2. Double click on the clip art you want to put it into your document.

1. The clip art will appear in your document already formatted and ready to move to a different location. 2. You may click on a sizing handle to change the size.

Inserting an AutoShape

This is the “Drawing” toolbar, located at the bottom of the screen.

If the “Drawing” toolbar does NOT appear on your screen, Click “View,” then “Toolbars,” then “Drawing.”

The “Drawing” toolbar has appeared.

Put the cursor over the different names to see all the shapes in each collection.

On the “Drawing” toolbar, click the dropdown arrow next to AutoShapes. Select “Block Arrows,” Then click the first arrow.

Your cursor is now a cross on your slide. Click on the slide and drag the mouse toward the right. The arrow shape will appear.

Click the arrow next to the “Fill Color” tool on the “Drawing” toolbar.

Click on “More Fill Colors.”

Select the “Standard” Tab.

Select a color and click “OK.”

Change the size by dragging one or more of the sizing handles.

Using the “Print Screen” key

The “Print Screen” key is sometimes abbreviated.

Sometimes the “Print Screen” key is spelled out in full. Please locate the “Print Screen” button on your keyboard.

The purpose of the “Print Screen” key is to take a picture of your computer screen (screen capture) so the picture can be inserted into a document or presentation.

1. To view the screen capture, press the “Ctrl” key (and keep it pressed), then press the “v” key. 2. You may resize the screen capture and move it to any location.

Type “Computer Class” in the Title box, and your name in the subtitle box.

Click on “Slide Show,” then “Animation Schemes.”

1. Click on the various “Animation Schemes” and notice how they affect your slide. Select one you like. 2. You may also choose “No Animation.”

1. You can also custom animate each item on your slide, as well. 2. Close the panel on the right.

Click on “Slide Show,” then “Custom Animation.”

The “Custom Animation” window appears.

Click on the text in the first text box to activate it. The “Add Effect” box becomes ungrayed.

Choose one of the four different effects: Entrance, Emphasis, Exit, or Motion Paths.

Select “Entrance,” then “Peek In.”

To see the effects of the animation, click “Play.” Effect #1

Click on the text in the second text box to activate it.

Click on “Entrance,” then “Stretch.”

Click on the “Speed” drop-down menu, and select “Slow.” To see the effects of the animation, click “Play.”

If you don’t like the Custom Animation Effect, select the effect to remove, then click “Remove.” Effect to remove.

Click on “Insert,” “Picture,” then “Clip Art.”

Insert Clip Art by double-clicking on it.

The Clip Art appears. Move it to another area on the screen.

Click on “Slide Show,” then “Custom Animation.”

Click the drop-down menu on the “Add Effect” button, and Select “Emphasis, then “Grow/Shrink.”

Press Play to view the Custom Animation.

Click on the text in the second text box. Click “Add Effect” and select “Peek In.” Press “Play” to see the animation effect.

You may change the order in which the effects appear by clicking on “Re-Order,” or dragging the effects into the order you want with your mouse.

Slide Transitions

You can choose how you want each slide to appear in your presentation. Click “Slide Show,” then “Slide Transition.”

1. Try out different “Slide Transitions” and choose one.

You can choose from three different transition speeds:
Slow
Medium
Fast

If you wish, you may choose from many different transition sounds.

You can choose to automatically advance after a period of time (you determine the time).

If you want to apply your transition settings to all slides, click on “Apply to All Slides.”

PowerPoint Seminar

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