Leadership In Project Management


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These slides highlights the importance of positive leadership in project management. It covers the definition of leadership, impact of leadership on the organization, leaders vs. managers and the role of leadership during the project life cycle.

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Leadership In Project Management

  1. 1. A Training Course by PMT NZ Ltd<br />LEADERSHIP<br />In <br />Project Management<br />Powered by DR. AJ2<br />
  2. 2. PMT ltd. NZ<br />This Course is provided by<br />Project Management Training <br />(PMT Ltd. NZ)<br />For customized quality solutions, contact<br />PMT NZ General Office, (ph +64 09 921 1234 )PB 92006 Auckland 1020 ,NZ<br />
  3. 3. Who should attend this course?<br /><ul><li> If you are interested in leadership and how it affects you and your project.</li></ul>• If you plan to lead a project or are already in a leadership position.<br />• If you are interested in developing yourself to meet the challenges you will confront in a project management role… then<br />Effective Leadership will make these things possible, and you should attend this course<br />
  4. 4. Leadership in project management<br />In this course …<br />
  5. 5. CONCEPT AND DEFINITION<br />Leadership is the ability to get things done through others. <br />.. focusing the efforts of a group of people toward a common goal and enabling them to work as a team. <br />The PMBOK Guide ®:<br />Leadership is a function of knowing yourself, having a vision that is well communicated, building trust among colleagues, and taking effective action to realize your own leadership potential.<br />Warren Bennis :<br />
  6. 6. Concept and definition<br />There are two types of leaders:<br />TransactionalLeaders <br />&quot;guide or motivate their followers in the direction of established goals by clarifying role and task requirements“<br />TransformationalLeaders<br /> &quot;inspire followers to transcend their own self-interests for the good of the organization, and who are capable of having a profound and extraordinary effect on his or her followers” <br />
  7. 7. Concept and definition<br />Major Project Leadership Skills<br />
  8. 8. Impact of Leadership on Projects<br />A project without positive leadership :<br />May well under-perform, <br />May miss strategic opportunities, <br />Stifle innovation, <br />Underutilize team members, <br />Fall short of its project goals, quality, performance and productivity<br />
  9. 9. Impact of leadership on projects<br />Stakeholders and investors in particular recognize the importance of business leadership when they say that a “good leader can make a success of a weak business plan, but that a poor leader can ruin even the best plan.”<br />© 2005 D. Quinn Mills – The Importance of Leadership<br />
  10. 10. Topmanagement<br />Projectsponsors<br />Otherorganizations<br />Customers<br />Team<br />Project<br />Projectmanager<br />Functionalmanagers<br />Projectmanagers<br />Project<br />Team<br />Contractors<br />Governmentagencies<br />Administrativesupport<br /> Impact of leadership on projects<br />PM’s role is one of the most challenging jobs in any organization, because it requires broad understanding of the various areas that must be coordinated and requires strong interpersonal skills.<br />Basic ingredients of <br />Positive Leadership. <br />This web of relationships with stakeholders and interested parties requires exceptional management skills to:<br />- Communicate <br />- Organize <br />- Build trust<br />
  11. 11. Impact of leadership on projects<br /><ul><li> Accepting a position as a project manager also means accepting the responsibilities of a leader.
  12. 12. Authority doesn’t equal influence.
  13. 13. Being an effective Project Manager involves managing a much more complex and expansive set of interfaces with different groups of stakeholders.</li></ul>project community and stakeholders<br />the Project Manager<br />organizes, communicates, inspires and leads the <br />project community<br />
  14. 14. LEADERS VS. MANAGERS<br />Managers focus on<br />Leaders focus on<br /><ul><li> Goals and objectives
  15. 15. Telling how and when
  16. 16. Shorter range
  17. 17. System, resources and structure
  18. 18. Autocracy
  19. 19. Restraining
  20. 20. Maintaining
  21. 21. Conforming
  22. 22. Imitating
  23. 23. Administrating
  24. 24. Controlling
  25. 25. Procedures
  26. 26. Consistency
  27. 27. Bottom line
  28. 28. Vision
  29. 29. Selling what and why
  30. 30. Longer range
  31. 31. People and human nature
  32. 32. Democracy
  33. 33. Enabling
  34. 34. Developing
  35. 35. Challenging
  36. 36. Originating
  37. 37. Innovating
  38. 38. Directing
  39. 39. Policy
  40. 40. Flexibility
  41. 41. Horizon</li></li></ul><li> leaders vs. managers<br /><ul><li>Managers do things right, Leaders do the right things.
  42. 42. Management is science, leadership is art, They are two different talents.
  43. 43. Managers deal with their team as resources, leaders deal with their people as humans.
  44. 44. Managers have subordinates, leaders have followers.</li></li></ul><li> leaders vs. managers<br />Not every manager is a leader, and not every leader is a manager. <br />Project Managers<br />Leaders<br />Managers<br />Leadership is art, <br />Management is science<br />
  45. 45. leaders vs. managers<br />Example of a manager and a leader<br />Master Oog Way - leader with a vision<br />Master Shifu -<br />manager with a plan<br />Kung Fu Panda – the movie<br />
  46. 46. EFFECTIVE MANAGEMENT<br />Skills needed in the arsenal of effective managers: <br /><ul><li> System Thinker – look at the whole picture!
  47. 47. Personal Integrity – be what you preach!
  48. 48. Proactive – don’t dictate actions, do them!
  49. 49. High Emotional Intelligence – command your emotions, watch out others’!
  50. 50. General Business Perspective – understand the system!
  51. 51. Effective Time Management – time is money not to be wasted!
  52. 52. Skilful Politicians – win the hearts and minds!
  53. 53. Optimist – stay positive and keep it sunny!</li></li></ul><li> effective management<br />Leadership During Project Crises<br /><ul><li>Remain visible to your team.
  54. 54. Show confidence in yourself.
  55. 55. Provide guidance and support.
  56. 56. Stay “cool”.
  57. 57. Tell the truth.
  58. 58. Keep the team focused on mission critical issues and projects.
  59. 59. Remain enthusiastic about the organization.</li></li></ul><li> effective management<br />Leadership and Project Lifecycle<br />Effective leadership skills must be used as needed over the project lifecycle<br />(1) Project Initiation and Scope<br />Be a servant leader. The project manager is often asked to explore what is possible and to define a high level plan with an indication of project costs. This is very much about making a contribution by meeting others&apos; needs and removing their barriers.<br />(2) Project Planning<br />Take ownership and a task orientation towards project planning. Engage key stakeholders in a democratic, participative style. Identify the right people for the right role. Bureaucratically establish the project control mechanisms and the standards for the project team<br />
  60. 60. effective management<br />Leadership and Project Lifecycle - cont<br />(3) Requirements and Analysis<br />Manage effectivemeetingsand focus on people-orientationto ensure that awareness, engagement and positivesupport is built with a wider set of stakeholders. Consult with others as needed for decision-makingusing autocratic or democratic approaches as needed. Understand the impact of changes and leadbyexamplewith a clear view of the transformation required and engage people with that vision.<br />(4) Build, Test, Delivery and Closure<br />Focus on task-orientation and leaving the project team to get things done. Ensure that multiple tasks, priorities and risks are effectively managed and clearly communicated. Take a bureaucratic approach to preparation for testing, deployment and closure, doing each stage properly -- producing the appropriate deliverables at the desired level of quality.<br />
  61. 61. effective management<br />Leadership Style in Project Lifecycle<br />
  62. 62. Leadership in project management<br />References<br /><ul><li>Gray, Clifford F. & Larson, Erik W. (2008). Project Management. McGraw-Hill
  63. 63. The PMBOK ® Guide, 4th Edition (2008). Newtown Square, Pennsylvania: Project Management Institute
  64. 64. Robbins, S.P. (2001). Organizational Behaviour (9th ed.). Upper Saddle River, New Jersey: Prentice Hall.
  65. 65. Melymuka, K. (2000). Computerworld, Retrieved January 11th, 2010, from http://www.computerworld.com
  66. 66. Frank P. Saladis. (2009). Project Management Digest. Retrieved January 12th, 2010, from http://www.totaltechnologyconsultants.org/newsletter/NewsletterApril2009.pdf
  67. 67. D. Quinn Mills. (2005). The Importance of Leadership. Retrieved January 13th, 2010, from http://www.mindedgepress.com/PDFs/htlhtl.pdf
  68. 68. R. Max Wideman. (1995). Project Management and Education for the 21st Century. Retrieved January 19th, 2010. from http://www.maxwideman.com/papers/century21/leadership.htm
  69. 69. Roger Lever. (2009). Develop Effective Leadership Skill For Managers. Retrieved January 18th, 2010. from http://businessmanagement.suite101.com/article.cfm/develop_effective_leadership_skills_for_managers</li>
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