BSM solicitations and awards begin with “SPM” or “SPE”. Legacy awards began with “SP0”
Clause numbering has changed to reflect BSM clause numbers. The Acquisition Reference List (aka Master Solicitation) reflects these changes. List of legacy and corresponding BSM clauses can be found at http://www.dscr.dla.mil/proc/CLAUSES/clauses.html
Clause numbers such as I94 or E6 are now being replaced by new clause numbers like I19A06 orE46A17
Purchase request numbers no longer begin with YPG, RPG or NPG and no longer have 14 digits. They now are 10 digit numeric (i.e. 0012303704)
BSM Terms DLA's Aviation Supply & Demand Chain Manager Customer Direct aka DVD (procurement request that comes directly from a vendor) DLA Direct aka Stocked Item FSC (Federal Supply Class) aka Material Group Outline Agreement aka Long Term Contract. Hub and Spoke Network : distribution network that allows vendors to ship new DLA materiel to any point in the network based on demand and supply plans. Materiel will be primarily bought to the Hubs (usually Tracy CA and Susquehanna PA) pushed to the Spokes Supplier Relationship Management (SRM ): management of relationships between DLA and selected suppliers. Managers will manage these suppliers to the levels of performance and performance targets specified in their contracts Supply Planner : plans for supply requirements and creates and maintains Supply Plans. Part of Integrated Supplier Team Demand Planner Plans for customer demand and creates and maintains Demand Plans. Develops, enriches and publishes the final Demand Plan forecast. Part of Integrated Customer Team Customer Account Specialist (CAS ) The customer facing point of contact on the Integrated Customer Team (ICTs)
For HUBZone and Service Disabled set-aside searches:
Use “Text Search” to bring up HUBZone and
Search by entering BSM clauses numbers under “Text Search” as follows:
Type in I19A30 for Service Disabled
Type in I19A01 for HUBZone
Systems Change Request has been requested to add SDV and Hub search blocks (like Small Bus Set Aside search button).
DIBBS HUBZone & Service Disabled Vet Searches
Can search by Solicitations with Bid Sets
Cannot use HUBZone & SDV clauses for searching
Use FedBizOpps for in-depth searches
Exceptions to Public Posting
Some RFQs are posted to restricted area of DIBBS.
Only Cages to whom the buyer directs the solicitation can view the RFQ.
Used only for mandatory sources of supply—JWOD and 8(A) solicitations.
Exceptions to Public Posting
ABVS DLA's Aviation Supply & Demand Chain Manager
Prior to January 2006, contracts performed in BSM were not counted toward the vendor’s ABVS score.
In December 2005, vendors were informed that BSM performance data from June 1 – December 31, 2005 would be made available through the challenge process prior to its inclusion in your ABVS score, with inclusion expected to take place in March 2006.
After input from vendors, a decision was made to utilize BSM data for award issued January 1 2006 and forward.
In addition, effective January 1, 2006, ABVS will also begin to capture performance data on awards for non-NSN items.
As always, vendors are strongly urged to review their performance data often and coordinate with the appropriate ABVS Administrator to resolve any concerns. ABVS POC is Carolyn Harris 804-279-6431 or Mary Ann Hubbard 804-279-5790.
Exceptions to Public Posting
Clause 52.211-9011 & 52.213-9008 (PACE)
Delivery is critical element to BSM Attainment Plan.
Delivery will only be evaluated when identified in solicitation as an evaluation factor—otherwise, no preference for offers/quotes will fewer delivery days.
Quoting/offering a greater number of delivery days than requested may result in less favorable evaluation.
BSM DELIVERY EVALUATION
Achieving small business goals via multi-tiered competition
Offers considered in hierarchical tiers
All SBs can submit quotes
BSM automated solicitations only (SASP T solicitations $2,500 to $100,000)
Logic will not be used in manual solicitations (RFQs)
Systems logic allows consideration of more than one kind of set-aside in a combined or “cascading” fashion, according to the order of precedence
Simultaneously accommodates SDV, HUBZone and total SB set-asides
(REF: DLAD 19.508)
Combined SA Solicitation
At time of solicitation, if there is a reasonable expectation of receiving offers from two or more SDV or HUB small business concerns, the BSM software will use a combined solicitation
Expectation of offers is based on BSM award and quote history
All SBs are encouraged to submit quotes on Cascading Set-Asides.
Order of precedence will be stated in the solicitation
Combined Set-Aside Solicitations
Types of Cascading Solicitations
Three types of cascades:
1. SDV & HUBZone—expectation of receiving offers from 2 or more SDV or HUBZone SBs (Clause 52.219-9013 or 9014)
2. SDV—expectation of receiving offers from 2 or more SDV SBs (Clause 52.219-9015 or 9016)
3. HUBZone—expectation of receiving offers for 2 or more HUBZone SBs (Clause 52.219-9008 or 9009)
Types of Combined Set-Asides
Combined SA Order of Precedence
Service-Disabled Veteran-Owned Small Business
HUBZone Small Business
Combined Set-Aside Order of Precedence
If solicitation went out with expectation of SDV and HUBZone offers, evaluation would be performed in the following order of precedence:
1st tier: SDV Small Businesses
2nd tier: HUBZone Small Businesses
3rd: Other Small Businesses
If no qualified quote is received from a small business at a fair market price, the set-aside will be withdrawn and the buy re-solicited on a unrestricted basis.
Ref: DLAD 19.590(b)
SAMPLE CASCADE/COMBINED SET ASIDE
On solicitations, a Fast PACE icon on the DIBBS “search results” screen identifies Fast PACE solicitations.
These solicitations, estimated to be less than $2,500, are not set-aside for small businesses.
The solicitations may be awarded prior to the solicitation return date/time.
Commencing at 3:00 P.M., 3 business days after the issue date, and continuing every day thereafter at 3:00 P.M. until the return date, all quotes $2,500 or less will be evaluated by DLA’s Procurement Automated Contract evaluation (PACE) program for an early award.
Creates IDPO awards for DLA stock replenishment items.
Uses pricing logic & other automated filters to make fully automated and buyer assisted automated IDPO awards.
Considers only “qualified quotes” for award. Qualified quotes are bids without exception & alternate bids.
Awards do not specify a firm quantity of supplies other than a minimum quantity.
Identified by a "U" in the 9th position & an "alpha" in the 10th position (i.e. "UA" "UB" etc.) of the solicitation number.
If no qualified quotes are received or Auto IDPO is unable to make a price reasonableness or contractor responsibility determination, manual evaluation will be done
Ref: 52.213-9008 Procurement Automated Contract Evaluation (PACE) Information (JAN 2006) – DLAD Part II
No limit to number of orders issued during the contract period
Contractor’s method of accepting the IDPO is their performance on the first delivery order. Once that order is performed, the contract is formed and contractor agrees to honor additional orders. Different from legacy where bilateral signature was acceptance
Same set-aside logic as automated purchases
Probably be a base and two year IDPO
AUTO IDPO Important Reminders
DIBBS Navigation or BSM questions???
Inside Virginia 800-544-5634
Outside Virginia 800-227-3603
DIBBS & BSM HELP
What is a Service Disabled Veteran?
A veteran with a disability that is service connected
What is a Service Disabled Veteran-Owned Small Business?
A business directly owned and controlled at least 51% by one or more service disabled veterans and
Qualifies as a small business under applicable NAICS Code
Auto IDPOs SDVOSB SET-ASIDES
Competitive – FAR 19.1405 and 52.219-27
Expectation of two SDVOSBs, SB product
Award will be made at fair market price
Sole Source – FAR 19.1406
Sole source awards – only one SDVOSB can satisfy the requirement
SDV Program Manager Anne Mastrincola 804-279-5242
Company must be located in a HUBZone – http://www.sba.gov/hubzone/
35% of employees reside in a HUBZone
Must be certified by SBA prior to submittal of proposal
Company must perform 50% of manufacturing cost
Dealers must provide the product manufactured by a HUBZone SB
Auto IDPOs HUBZONE PROCUREMENT PROGRAMS
Competitive – FAR 19.1305 and 52.219-3
Expectation of two HUBZone SB manufacturers
Award will be made at fair market price
Sole Source – FAR 19.1306
Sole source awards – only one HUBZone can satisfy the requirement
Notice of price evaluation Preference– FAR 19.1307 and 52.219-4
10% price evaluation preference – only on projects not
set-aside for SBs – Unrestricted/full & open type projects
HUBZone Program Manager, Connie McNeill (804) 279-5290
Less than $100K/Legacy
Click Business Opportunities
Open RFQ and Backorder Search
Greater than $100K
Search by Contracting Activity and type of set-aside
Click search categories
LOCATING DSCR SET-ASIDES
What does it take to set-aside a procurement for small business?
$2,500 - $25K – 2 SBs offering the product of 2 different manufacturers (small or large)
$25K - $100K – 2 SBs offering the product of any Small Business
> $100K SBs offering the product of 2 different Small Businesses
FAR 15.503(a)(2), Notification to Unsuccessful Offerors, Preaward Notices for Small Business Programs – projects > $100K
Contracting Officer (KO) shall notify each offeror in writing prior to award & after completion of negotiations & Determination of Responsibility
Notice shall state:
Name & address of apparent successful SB offeror
Government will not consider revisions to offeror’s proposal
No response is required unless basis exist to challenge the SB size status
Notice is not required when KO determines in writing urgency of project or 8A SA (non-competitive)
Protest received regarding business size representation must contain the basis for the challenge with evidence supporting the claim
Any KO who receives a Size Protest (timely or not) shall promptly forward protest to area SBA
Timely Size Protests should be received by KO within five business days from receipt
May be made orally if confirmed in writing either within the five day period or by letter post marked no later than one business day after oral protest
SIZE PROTESTS (con’t)
Auto IDPOs ELECTRONIC INVOICES SUBMISSION Wide Area Work Flow – Receipt and Acceptance https:// wawf.eb.mil Web Invoicing System https:// ecweb.dfas.mil American National Standards Institute (ANSI) http://www.X12.org
What issues do you need to be addressed
Did you know there is an on-line place to get your concerns addressed ? Ombudsman web site found at www.dscr.dla.mil click on DSCR SB Office click on Ombudsman: http://www.dscr.dla.mil/SBO/index.asp