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Scanning To Cloud Presentation

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Slides from a recent Xythos web seminar about scanning documents to Web 2.0 services

Slides from a recent Xythos web seminar about scanning documents to Web 2.0 services

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  • 1. Can you scan to a cloud? The benefits of scanning documents to electronic storage repositories Document Management and Collaboration Software Dial-in Information: Toll-free 877-723-9502 Passcode: 7445577
  • 2. Today’s Presenters James Till CMO Xythos Software Michael Straus Senior Product Manager Xythos Software
  • 3. Agenda
    • Cloud computing and ECM
    • Benefits of scanning to the cloud
    • Scanning / imaging options to consider
    • Evaluating what’s right for your organization
    • Recommendations
    • Questions / discussion
  • 4. James Till CMO Xythos Software
  • 5.  
  • 6. Cloud Computing – Hype Cycle or just Hype
    • IT services delivered via the Web in a massively scalable format
      • Computing (EC2)
      • Storage (S3)
      • Applications (Salesforce)
    • Flexible & Elastic
      • Significant economies of scale
    • External & Internal Clouds
      • Google Apps
      • Xythos
    Industrialized IT Services
  • 7. Adapting to a changing world Satisfies mainstream and early adopter needs Legacy
    • Core applications that stay in place
    • Leverages emerging applications and trends
    • Addresses infiltration of new technologies
    • Limits lock-in
    Services
    • Services that make sense to put "in the cloud" (learning, e-mail and conferencing)
    Best of Breed
  • 8. Does a cloud have benefits?
    • Minimum capital expenditure
    • Device and location independence
    • Easier integration with other cloud-based systems
    • Shared resources and costs among large pool of users
    • Good option for disaster recovery
    • Meets scalability demands quickly
    • Central data store and better resource utilization
  • 9.  
  • 10. Why move my documents to the cloud?
    • Reduce storage and transportation costs
    • Minimize errors and loss
    • Avoid archive deterioration
  • 11. Why move my documents to the cloud?
    • Accelerate discovery and re-use
    • Improve responsiveness and speed
    • Achieve business and IT flexibility
  • 12. What does this mean for my organization? “ Don’t assume that scanners are all you need to go ‘paperless.’ Document imaging technology has two main components; a capture solution and a repository where images are stored to await further action.” Leading analyst firm
  • 13. Anyone can scan to the cloud Desktop Scanner Network Scanner MFP External Cloud Internal Cloud Content Repository
  • 14. Practical Uses Document Management and Collaboration Software For the Enterprise
  • 15. Mike Straus Senior Product Manager Xythos Software
  • 16. Evaluating Your Options Document Management and Collaboration Software For the Enterprise
  • 17. Evaluating your options
    • Desktop scanners
      • Best for individual document-heavy scanning responsibilities
      • HP, Kodak
      • Scan to the cloud with Xythos through Xythos Drive, Xythos Filer
    • Network scanners
      • Best for small businesses, transactional-based processes, etc.
      • Fujitsu, Xerox
      • Scan to the cloud with Xythos through Xythos Filer
    • Multi-function Printers (MFP)
      • Best for ad-hoc scanning and workgroup situations
      • Brother, HP, Ricoh
      • Scan directly to the cloud with Xythos
    • High-volume imaging solutions
      • Best for document-heavy workflow, processes, etc.
      • Captiva, Kofax, Lanier
      • Scan directly to the cloud with Xythos
  • 18. And it’s green… “ Citizens are able to search through meeting minutes online instead of going to the city office to submit a request for the minutes, pay a fee and wait for it. This is a more responsible use of taxpayer dollars. The city is not just using less paper and saving trees, they are saving the citizens themselves money as taxpayers. ” City of Temecula, California
  • 19. Recommendations
    • Test the cloud
      • Encourage consumer technology experimentation
    • Data first - not applications
      • Preserve investments in training, software, etc.
    • Avoid vendor “lock-in”; look for solutions that provide an open repository
    • Remember that it's not what you buy; it's how you use it
      • Use the cloud to eliminate barriers
    • Design around outcomes, not products
  • 20. Questions / Discussion Document Management and Collaboration Software For the Enterprise
  • 21. For more information: [email_address] [email_address] 1-888-499-8467 Document Management and Collaboration Software For the Enterprise
  • 22.  
  • 23. External cloud computing
    • External Cloud : A cloud computing environment that is external to the boundaries of the organization. Although it often is, an external cloud is not necessarily a public cloud. Some external clouds make their cloud infrastructure available to specific other organizations and not to the public at-large.
  • 24. Internal cloud computing
    • Work with existing physical and virtual resources in data center
    • Let you specify whether apps are virtualized or not
    • Wouldn’t require that sensitive data be hosted outside
    • Internal security and configuration management processes
  • 25. The Architecture of Web-Oriented Collaboration Outer Core Independent Collaboration Services Periphery Single Information and Interaction Space Inner Core Web Orientation Addressable resources in Web-native formats HTTP, URL, REST, HTML, JSON, XML Microformats Mashups Tag Clouds Tags Alerts Web Office Wikis Blogs Bookmarks Social Network Feeds Web Mail Web-oriented collaboration takes place around interconnected resources that are created, organized, changed and used in a single logical information and interaction space.