Bb Fiona 11pm

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  • 05/28/09
  • Bb Fiona 11pm

    1. 1. Big Brother November 8, 2007 Fiona Chiu, Jennifer McKenzie, Ashleigh Currie & Natalie Pinto
    2. 2. <ul><li>MISSION: To provide guidance, support and care to young boys who, by no means of choice, lack a male role model or figure from male volunteers </li></ul><ul><li>OBJECTIVES/GOALS: To match a young boy with a male figure in order to … </li></ul><ul><ul><li>keep them on the right track in life </li></ul></ul><ul><ul><li>be an outlet of fun and experience </li></ul></ul><ul><ul><li>encourage positive behaviour and development </li></ul></ul><ul><li>MOTIVATORS: Sense of achievement (“making a difference”); </li></ul><ul><li>the work itself; </li></ul><ul><li>recognition; </li></ul><ul><li>responsibility; </li></ul>1
    3. 3. <ul><li>TITLE </li></ul><ul><li>PROBLEMS AND ROOT CAUSES: </li></ul><ul><ul><li>Each committee has different goals and objectives </li></ul></ul><ul><ul><li>Despite increased marketing and changes to BB commitments, volunteer numbers did not increase </li></ul></ul><ul><ul><li>New recruitment techniques need to be designed as previous and current techniques do not have the desired effect (recruiting students from UWO, info.) </li></ul></ul>2 STRATEGIC ISSUES
    4. 4. 3 <ul><ul><li>WHAT WE CAN DO: </li></ul></ul><ul><ul><ul><li>Same goals and objectives and share in the same mission throughout </li></ul></ul></ul><ul><ul><ul><li>Negotiate term and extent of volunteer commitment </li></ul></ul></ul><ul><ul><ul><li>Reputation and foundation of values </li></ul></ul></ul><ul><ul><ul><li>Increased face-to-face recruitment </li></ul></ul></ul><ul><ul><ul><li>Volunteers can be used to solicit volunteers </li></ul></ul></ul><ul><ul><ul><li>Use of statistics to display and prove the impact </li></ul></ul></ul>STRATEGIC ISSUES 3
    5. 5. <ul><li>RECOMMENDATION: </li></ul><ul><li>Identify key people who are willing to come up with a goal and objective provide them with the necessary tools they may need – give a time line when they need to come up with the objective e.g. 3 weeks. Review the goal and objective and once is accurate implement. Recognize people who give their time either by donations or becoming a BB – volunteer recognition and proper training. </li></ul>4 STRATEGIC ISSUES <ul><li>Awareness of expectations and what the organization stands for </li></ul><ul><li>Awareness of money distribution and how organizational objectives </li></ul><ul><li>Boost volunteerism through personal contacts </li></ul><ul><li>Face-to-face recruitment is an opportunity to pre-determine the right fit (person-organization or person-job) </li></ul><ul><li>Allow volunteers to decide schedule, this can boost volunteer morale. </li></ul>PROS <ul><li>Time consuming. Time is taken away from busy schedules and from other projects </li></ul><ul><li>Speculation over not-for-profit organizations’ usage of money may have a negative impact on donations and reputation </li></ul><ul><li>If someone does something unethical within the organization, reputation is damaged </li></ul><ul><li>Face-to-face recruitment does not guarantee honest personality or concrete credentials </li></ul><ul><li>Have very little control over volunteers </li></ul><ul><li>Awareness of expectations and what the organization stands for </li></ul><ul><li>Awareness of money distribution and how organizational objectives </li></ul><ul><li>Boost volunteerism through personal contacts </li></ul><ul><li>Face-to-face recruitment is an opportunity to pre-determine the right fit (person-organization or person-job) </li></ul><ul><li>Allow volunteers to decide schedule, this can boost volunteer morale. </li></ul>CONS PROS
    6. 6. 5 <ul><li>PROBLEMS AND ROOT CAUSES: </li></ul><ul><ul><li>Media attention to sexual abuse </li></ul></ul><ul><ul><li>Lack of time to volunteer - more established men are married and preoccupied with their own children. Some men are spending all their time looking for work </li></ul></ul><ul><ul><li>Economic situation – high level of unemployment and volunteers lack finances for outings </li></ul></ul><ul><ul><li>Transient population </li></ul></ul><ul><ul><li>Jobs being transferred to other locations </li></ul></ul><ul><ul><li>Waiting list of up to 2 years before matches were made </li></ul></ul><ul><ul><li>High maintenance little brothers/boys with disabilities </li></ul></ul>VOLUNTEER RECRUITMENT & RETENTION
    7. 7. 6 <ul><li>WHAT WE CAN DO: </li></ul><ul><ul><li>Education on sexual abuse awareness </li></ul></ul><ul><ul><li>Reputation and thorough application process </li></ul></ul><ul><ul><li>Volunteer work onto resume, along with references </li></ul></ul><ul><ul><li>Fundraisers increase face-to-face contact and interaction with potential volunteers </li></ul></ul><ul><ul><li>Partner with social service organization </li></ul></ul><ul><ul><li>Local marketing and advertising tailored to particular society </li></ul></ul><ul><ul><li>Increased volunteer interaction between Big Brothers for support </li></ul></ul>VOLUNTEER RECRUITMENT & RETENTION
    8. 8. 7 <ul><li>RECOMMENDATION: </li></ul><ul><li>Because of the recent media attention to sexual abuse, education on sexual abuse should be on-going and evaluated. Ensure the application process from start – finish is accurate it should be clear and concise - review it with other key people managers, supervisors or any other people who is part of the interviewing process. After the interview, volunteers should not be wondering what their role is or if they need training before/during their Mentorship. Recognize sponsors externally especially those who donate monetary it shows you value the organization’s mission </li></ul>VOLUNTEER RECRUITMENT & RETENTION <ul><li>Knowledge is gained through information and communication </li></ul><ul><li>A thorough application process ensures the best possible screening of candidates </li></ul><ul><li>The possibility of a positive reference for prospective employers </li></ul><ul><li>Fundraisers provide cheap advertisement while chance to interact with the organization and possible Little Brothers </li></ul><ul><li>Tailored advertising retains choice volunteers </li></ul><ul><li>Increased interaction between Big Brothers gives the men a support system </li></ul>PROS <ul><li>Informative pamphlets on sexual abuse is time consuming; may further scare any potential volunteers </li></ul><ul><li>A thorough application process is time consuming as it requires the completion of lots of paperwork </li></ul><ul><li>Fundraisers may be costly and premature interaction with Little Brothers is risky </li></ul><ul><li>Big Brothers do not have the time to be a part of a support system </li></ul><ul><li>Knowledge is gained through information and communication </li></ul><ul><li>A thorough application process ensures the best possible screening of candidates </li></ul><ul><li>The possibility of a positive reference for prospective employers </li></ul><ul><li>Fundraisers provide cheap advertisement while chance to interact with the organization and possible Little Brothers </li></ul><ul><li>Tailored advertising retains choice volunteers </li></ul><ul><li>Increased interaction between Big Brothers gives the men a support system </li></ul>CONS PROS
    9. 9. 8 <ul><li>PROBLEMS AND ROOT CAUSES: </li></ul><ul><ul><li>Volunteers are unclear of expected role (candidates/possible volunteers not receiving enough information) </li></ul></ul><ul><ul><li>Half of people surveyed indicated lack of confidence to make decision to get involved </li></ul></ul><ul><ul><li>In 1994, 213 men inquired about becoming a BB but only 41 men volunteered </li></ul></ul>INFORMATION
    10. 10. 9 <ul><li>WHAT WE CAN DO: </li></ul><ul><ul><li>Job Analysis / realistic job preview (RJP) </li></ul></ul><ul><ul><li>Questionnaires about experience and expectations </li></ul></ul><ul><ul><li>Critical-Incident Technique </li></ul></ul><ul><ul><li>Open House </li></ul></ul>INFORMATION
    11. 11. 10 <ul><li>RECOMMENDATION: </li></ul><ul><li>Open house is an excellent way to demonstrate the mission, goal and objectives of the organization. People who attend can ask questions and get feedback from those who made a difference to the boys’ life. The general public may offer suggestions or comments that were not thought of originally which can be used in the future. </li></ul>INFORMATION <ul><li>A clear identification of what the role entails what is expected of each volunteer </li></ul><ul><li>Potential Big Brothers can understand the responsibilities and rewards more thoroughly from questionnaires </li></ul><ul><li>An open house is an excellent, free way to provide information to the general public </li></ul>PROS <ul><li>Job analysis is a thorough, time consuming process; potentially costly if outsourcing is necessary </li></ul><ul><li>Questionnaires can be time consuming for creator and the person filling it out </li></ul><ul><li>Critical-Incident Technique is time consuming </li></ul><ul><li>A clear identification of what the role entails what is expected of each volunteer </li></ul><ul><li>Potential Big Brothers can understand the responsibilities and rewards more thoroughly from questionnaires </li></ul><ul><li>An open house is an excellent, free way to provide information to the general public </li></ul>CONS PROS
    12. 12. 11 <ul><li>PROBLEMS AND ROOT CAUSES: </li></ul><ul><ul><li>Majority of people who joined BB knew existing Big Brothers or heard through “word of mouth” </li></ul></ul><ul><ul><li>Participation rate increases with age and education </li></ul></ul><ul><ul><li>Only 17% sought out organization on their own </li></ul></ul><ul><ul><li>Half of volunteers became involved when someone in the program approached them </li></ul></ul><ul><li>WHAT WE CAN DO: </li></ul><ul><ul><li>Promote to a particular demographic </li></ul></ul>NEED TO REACH MORE GROUPS
    13. 13. <ul><li>RECOMMENDATION: </li></ul><ul><li>Do a survey asking a certain demographic what will influence them to be a volunteer or explain what the organization expects and aims to accomplish and provide necessary material for them to think of – ask if they know anyone to refer. Look at similar organizations – market research. Talk with University and College students in Social Services/Social Work program offering internships or co-op work. </li></ul>NEED TO REACH MORE GROUPS 12 <ul><li>Organization is appealing to the desired candidates </li></ul><ul><li>Open House or Recruitment drive display the positive impact on the community </li></ul><ul><li>Provide pamphlet indicating programs and activities and the areas where they can get involved </li></ul><ul><li>Provide training, volunteer recognition show you value one another </li></ul>PROS <ul><li>Particular demographic is limited in scope, missing potential, worthwhile candidates </li></ul><ul><li>It can be costly print pamphlets – especially with limited resources </li></ul><ul><li>Training may not be effective </li></ul><ul><li>Organization is appealing to the desired candidates </li></ul><ul><li>Open House or Recruitment drive display the positive impact on the community </li></ul><ul><li>Provide pamphlet indicating programs and activities and the areas where they can get involved </li></ul><ul><li>Provide training, volunteer recognition show you value one another </li></ul>CONS PROS
    14. 14. 13 FUNDING <ul><li>PROBLEMS AND ROOT CAUSES: </li></ul><ul><ul><li>United Way allocates funds according to results of the program (BB relies heavily on United Way funding) </li></ul></ul><ul><ul><li>Expenditures are greater than revenue </li></ul></ul>
    15. 15. 14 FUNDING <ul><li>WHAT WE CAN DO: </li></ul><ul><ul><li>Shift dependence on conditional funds </li></ul></ul><ul><ul><li>Continue to accept donations from social service organizations (United Way) and private donations </li></ul></ul><ul><ul><li>More fundraisers can collect more money, promotion and contact </li></ul></ul><ul><ul><li>Partner with another social service organization </li></ul></ul><ul><ul><li>Sponsorship from businesses </li></ul></ul><ul><ul><li>businesses with potential volunteers can be targeted </li></ul></ul><ul><ul><li>Local marketing and advertising with stores, newspapers and individuals </li></ul></ul>
    16. 16. 15 FUNDING <ul><li>RECOMMENDATION: </li></ul><ul><li>Be patient. Do not go around asking local business to donate a dollar amount. Be able to answer any questions they may want to know – how the money is being allocated, etc…If a local business promised you $500 within (2) weeks and for some unforeseen circumstance they can only give $200 at the present time work with them to come up with the rest of the money – maybe you can arrange a payment plan or offset the cost </li></ul><ul><li>Shift dependence away from conditional funds and become more open to potential donors </li></ul><ul><li>A combination of both public and private donations ensure future monetary expansion </li></ul><ul><li>An increased amount of fundraisers will help shift the promotion of the organization </li></ul><ul><li>Encouraging local businesses to fulfill some aspect of Corporate Social Responsibility </li></ul><ul><li>Local marketing and advertising is often inexpensive and readily available </li></ul>PROS <ul><li>Amount of the donation can never be certain or -accurately forecasted, therefore making it difficult to implement a realistic budget </li></ul><ul><li>Fundraisers can be costly and difficult to plan because they take time </li></ul><ul><li>Getting businesses to become affiliated with Big Brothers may be difficult </li></ul><ul><li>Many large businesses already have groups that they donate to or donations are not within their budget </li></ul><ul><li>Local marketing may be too limited in scope </li></ul><ul><li>Companies may become suspicious of money allocation and not want to donate </li></ul><ul><li>Shift dependence away from conditional funds and become more open to potential donors </li></ul><ul><li>A combination of both public and private donations ensure future monetary expansion </li></ul><ul><li>An increased amount of fundraisers will help shift the promotion of the organization </li></ul><ul><li>Encouraging local businesses to fulfill some aspect of Corporate Social Responsibility </li></ul><ul><li>Local marketing and advertising is often inexpensive and readily available </li></ul>CONS PROS
    17. 17. 16 PLAN OF ACTION <ul><li>IMMEDIATE ACTION (next six weeks) : </li></ul><ul><ul><li>Management should agree upon appropriate plan </li></ul></ul><ul><ul><li>Consult the Board of Directors with proposition </li></ul></ul><ul><ul><li>Appoint a spearheading committee and enlist existing employees or volunteers </li></ul></ul><ul><ul><li>Create brochures, mailing ads, phone lists of potential volunteers </li></ul></ul><ul><ul><li>Encourage existing volunteers to spread the word </li></ul></ul><ul><ul><li>Make appointments with corporations, universities, organizations to either post ads or set up information sessions in order to recruit volunteers </li></ul></ul>
    18. 18. 17 PLAN OF ACTION <ul><li>SHORT-TERM ACTION (seven to fifty-two weeks) : </li></ul><ul><ul><li>Facilitate information sessions </li></ul></ul><ul><ul><li>Have executed all desired marketing/advertising plans </li></ul></ul><ul><ul><li>Follow-up with any individuals who expressed interest in the opportunity </li></ul></ul><ul><li>LONG-TERM ACTION (greater than one year) : </li></ul><ul><ul><li>Evaluate whether or not methods were effective </li></ul></ul>

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