Encourage fair and equal treatment of all prospective bidders and vendors.
Maintain a list of qualified vendors and their respective vendor codes.
Observe procedures to identify and prohibit business transactions with any vendor whose past performance has disqualified their status by BCPS, county, state or federal policies, procedures and statutes.
Assure that purchases meet appropriate local, state, and federal safety and health standards.
Facilitate the prompt procurement of goods and services for schools and offices.
Online Procurement involves purchasing systems using software or applications that are "Web" or Internet-based connecting employees and suppliers making it possible to streamline and automate purchasing.
An Online Procurement network typically uses sophisticated technology that provides a secure marketplace, sales platform and transaction tracking system available only to selected buyers and suppliers.
Incorporate supplemental textbook and media catalogs into original online catalogs
Increased from 23 catalogs to 29 catalogs
Incorporate Office Depot/Corporate Express/BSN Sports/Grainger into eCommerce Suite Platform (Spending went from $129K in 2002 to $900K+ in 2003 – an increase of 856%!)
Add catalogs for AV Equipment,Computers, Douron & Glover Furniture, and Advance Business Systems & Imagistics Copiers
Conduct extensive feedback meetings with faculty & staff, and vendors regarding improvements for FY 2006
Procure-to-Pay Process Management Sourcing Order Placement Payment & Settlement Recon- ciliation Audit & Control Reporting
Automatic account code allocation
Order-transaction reconciliation & audit
General Ledger integration
Procure-to-Pay Process Tools Sourcing Order Placement Payment & Settlement Recon- ciliation Audit & Control Reporting eCommerce Suite Purchasing Card AccessOnline
Management Reporting Sourcing Order Placement Payment & Settlement Recon- ciliation Audit & Control Reporting Supplier Management Financial Management Tax & Compliance Management Program Management
Buyer Places Order eCS Application Order Processed by Supplier Supplier Ships Complete or Partial Order Supplier Processes Visa Transaction Transaction Posts from Visa Transaction Management for eProcurement eProcurement Order Input File Order Matching & Reconciliation Buyer Performs TM Functions Reporting Tracking Analysis & Reference Standard TM Output File Map Data to Internal Systems U.S. Bank eCS Supplier U.S. Bank P-Card Management System Buyer Financial System U.S. Bank eCS Shopper eProcurement Transaction Flow