eProcurement Electronic Purchasing From the Workstation in the Classroom at the Click of a Mouse…. Rick Gay, RSBO Purchasi...
eProcurement adoption <ul><li>The benefits of eProcurement are compelling </li></ul><ul><li>Up to now, only a few of the l...
What is Online Procurement? <ul><li>An Online Procurement network uses sophisticated technology providing a secure marketp...
The benefits are real…. <ul><li>In a recent study of early adopters of eProcurement systems, the Aberdeen Group reported t...
A Positive Experience at Baltimore County <ul><li>BCPS Online Curriculum Catalogs </li></ul><ul><ul><li>A secure, Online P...
BCPS Online Curriculum Catalogs <ul><li>In operation for six years </li></ul><ul><li>Over 25,000   curriculum   items incl...
BCPS Online Curriculum Catalogs <ul><li>Users register through the PDC website, get a user ID & password on completion of ...
Benefits realized by BCPS <ul><li>Ready access to catalog information   on employee’s desktop </li></ul><ul><li>Control ov...
Benefits for Purchasing Personnel <ul><li>eProcurement frees purchasing personnel from: </li></ul><ul><ul><li>clerical, or...
Process Improvement Results <ul><li>Real-time Orders to Vendors </li></ul><ul><li>24-48 hour delivery </li></ul><ul><li>10...
Scope of BCPS’s On-Line   Program <ul><li>1202 Teachers </li></ul><ul><li>577 Principals acting as approvers </li></ul><ul...
BCPS Catalogs <ul><li>Art Supplies / Photo </li></ul><ul><li>Athletic Equipment & Supplies </li></ul><ul><li>Audio Visual ...
ASBO MD/DC eProcurement Objectives <ul><li>Create a secure, on-line purchasing network for members </li></ul><ul><li>Lever...
ASBO MD/DC eProcurement Objectives <ul><li>We want to bring this latest technology to members and their schools/districts ...
On-Line Vendor Supply Catalogs
Vendor Catalogs Available to Faculty and Staff via the BCPS Intranet
Vendor Catalog registration page
 
 
 
 
 
 
 
Questions?
Upcoming SlideShare
Loading in …5
×

Asbo Shopping Platform 110606 Modified

488 views

Published on

Published in: Education, Business, Technology
0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total views
488
On SlideShare
0
From Embeds
0
Number of Embeds
1
Actions
Shares
0
Downloads
8
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide

Asbo Shopping Platform 110606 Modified

  1. 1. eProcurement Electronic Purchasing From the Workstation in the Classroom at the Click of a Mouse…. Rick Gay, RSBO Purchasing Manager Baltimore County Public Schools, and 2006/7 President, ASBO MD/DC
  2. 2. eProcurement adoption <ul><li>The benefits of eProcurement are compelling </li></ul><ul><li>Up to now, only a few of the largest school districts with professional purchasing staffs, adequate resources and an internal “champion” have implemented systems </li></ul><ul><li>ASBO MD/DC intends to offer its members access to a successful, secure on-line eProcurement network </li></ul>
  3. 3. What is Online Procurement? <ul><li>An Online Procurement network uses sophisticated technology providing a secure marketplace, sales platform and transaction tracking system available via the web only to selected buyers and suppliers . </li></ul><ul><li>An aggregated, “catalog of catalogs” controlled by an administrator and using only pre-negotiated pricing and terms from authorized vendors </li></ul>
  4. 4. The benefits are real…. <ul><li>In a recent study of early adopters of eProcurement systems, the Aberdeen Group reported the following key benefits: </li></ul><ul><ul><li>Improved data gathering and reporting on fiscal year expenditures </li></ul></ul><ul><ul><li>Tighter control over off-contract or “maverick” buying </li></ul></ul><ul><ul><li>Lower procurement administration costs </li></ul></ul><ul><ul><li>Shorter requisition and order fulfillment cycles </li></ul></ul>
  5. 5. A Positive Experience at Baltimore County <ul><li>BCPS Online Curriculum Catalogs </li></ul><ul><ul><li>A secure, Online Procurement network for ordering curriculum and instructional materials, including textbooks and other frequently used instructional items. </li></ul></ul><ul><ul><li>Access to office/classroom supplies through Office Depot, Corporate Express, and Rudolph’s – 80,000+ items </li></ul></ul>
  6. 6. BCPS Online Curriculum Catalogs <ul><li>In operation for six years </li></ul><ul><li>Over 25,000 curriculum items included in the catalogs </li></ul><ul><li>Pre-negotiated prices with approved suppliers only </li></ul><ul><li>Searchable by title, item name, ISBN # </li></ul><ul><li>Price comparison between vendors </li></ul><ul><li>Catalogs may be printed for copying and distributing </li></ul>
  7. 7. BCPS Online Curriculum Catalogs <ul><li>Users register through the PDC website, get a user ID & password on completion of training </li></ul><ul><li>Users budget accounts stored in the network </li></ul><ul><li>Orders are routed to principal for electronic approval – before they are sent to the vendor </li></ul><ul><li>Vendor ships and charges appropriate budget through Visa purchasing card system </li></ul><ul><li>Users may print copies of approved orders for delivery identification, verifying Visa charges, follow up of backorders </li></ul>
  8. 8. Benefits realized by BCPS <ul><li>Ready access to catalog information on employee’s desktop </li></ul><ul><li>Control over process and approvals, with accurate accounting codes </li></ul><ul><li>Seamless integration with purchasing card processes and tools </li></ul><ul><li>Reduced supplier costs to serve </li></ul><ul><li>Streamlined procure-to-pay, business processes </li></ul>
  9. 9. Benefits for Purchasing Personnel <ul><li>eProcurement frees purchasing personnel from: </li></ul><ul><ul><li>clerical, order processing activities that are time-consuming and non-strategic </li></ul></ul><ul><ul><li>Allows them to focus on strategic activities, such as negotiating contracts with suppliers and analyzing purchasing behavior. </li></ul></ul>
  10. 10. Process Improvement Results <ul><li>Real-time Orders to Vendors </li></ul><ul><li>24-48 hour delivery </li></ul><ul><li>10-15% reduction in shipping costs </li></ul><ul><li>Vendor payment 48 hours from shipment </li></ul><ul><li>Consolidation of sources </li></ul><ul><li>Purchase orders reduced from 31,000 annually to 11,000 </li></ul>
  11. 11. Scope of BCPS’s On-Line Program <ul><li>1202 Teachers </li></ul><ul><li>577 Principals acting as approvers </li></ul><ul><li>5 system administrators </li></ul><ul><li>230 Suppliers </li></ul><ul><li>299 Unique Contracts </li></ul><ul><li>425,000 Line Items </li></ul><ul><li>7,000+ Annual Orders for over $2,600,000 and growing </li></ul>
  12. 12. BCPS Catalogs <ul><li>Art Supplies / Photo </li></ul><ul><li>Athletic Equipment & Supplies </li></ul><ul><li>Audio Visual </li></ul><ul><li>Family Studies </li></ul><ul><li>Handwriting Materials </li></ul><ul><li>Library Media </li></ul><ul><li>Math Supplies </li></ul><ul><li>Media </li></ul><ul><li>Medications and First Aid </li></ul><ul><li>Music </li></ul><ul><li>Periodicals </li></ul><ul><li>Physical Education </li></ul><ul><li>Science Supplies </li></ul><ul><li>Technology Education </li></ul><ul><li>Textbooks </li></ul><ul><li>Unique Office Supplies </li></ul>
  13. 13. ASBO MD/DC eProcurement Objectives <ul><li>Create a secure, on-line purchasing network for members </li></ul><ul><li>Leverage the BCPS technology and experience </li></ul><ul><li>Leverage pre-negotiated contracts from BCPS, US Communities, the Pennsylvania Joint Educational Procurement Alliance, the Joint Powers Alliance and other public sector buying groups </li></ul>
  14. 14. ASBO MD/DC eProcurement Objectives <ul><li>We want to bring this latest technology to members and their schools/districts at no additional cost to members </li></ul><ul><li>Technology vendor on board </li></ul><ul><li>Major suppliers of both general materials – office, etc. and curriculum supplies have indicated strong interest </li></ul><ul><li>US Communities strongly supportive </li></ul><ul><li>Demo system up and running. Pilot planned for January 07, with full production in April/May </li></ul>
  15. 15. On-Line Vendor Supply Catalogs
  16. 16. Vendor Catalogs Available to Faculty and Staff via the BCPS Intranet
  17. 17. Vendor Catalog registration page
  18. 25. Questions?

×