University Of Illinois Video/Webinar/Audio  Conferencing in a Unified Communications format Jim Hamilton ACE/NETC June 7, ...
Meeting Place brings all three media together in a single box <ul><li>Audio Conferencing </li></ul><ul><li>Web Conferencin...
Technical Combination <ul><li>Cisco  purchased  WebEX  and  Latitude  </li></ul><ul><li>Communications  and combined featu...
University Of Illinois Campus Teleconferencing Service Essentially a campus VoIP phone system Activated Oct 10, 2008 Purch...
Audio has Three Points of Entry <ul><li>800-DISTANT … toll-free to caller </li></ul><ul><li>217-239-1048 … caller pays the...
IP Video Conferencing over Internet <ul><li>H.323 Video End Points </li></ul><ul><li>GDS Registered with Gatekeeper </li><...
Easy to Use <ul><li>Self-scheduled...24 hours a day </li></ul><ul><li>Integrated into Outlook calendar </li></ul><ul><ul><...
Big Advantage to Video with Audio with Data in the same meeting in the same box <ul><li>Same Meeting ID and Password used ...
Audio and Web Conferencing Packaged Together <ul><li>Book Audio Conference; Web Conference comes automatically </li></ul><...
Audio and Web Conferencing Recordings <ul><li>Instant access to recording via phone or computer after meeting concludes </...
Multiple Levels of Security Possible <ul><li>Unique meeting ID and Password </li></ul><ul><li>Restrict Entry: anyone, prof...
Web Conference has three levels of control <ul><li>Collaborative (default) </li></ul><ul><li>Presenter </li></ul><ul><ul><...
Meeting Moderator Controls <ul><li>Participant  List </li></ul><ul><li>Who is talking list </li></ul><ul><li>Rename/Eject/...
Teaching Features <ul><li>Instant Polling---short answer questions </li></ul><ul><ul><li>Response formatted in Bar or Pie ...
More  Teaching Features <ul><li>Profiled user may call out to add guest  speakers, or additional participants  </li></ul><...
Attach content to meeting <ul><li>Attach before/during/after the meeting </li></ul><ul><ul><li>PowerPoint slides </li></ul...
Max Capacity <ul><li>138 telephone lines via 800 number or 217 area code number </li></ul><ul><li>55 Voice over Internet P...
Cost with 28% Educational Discount <ul><li>Base charge of $25 per meeting </li></ul><ul><li>Zero charge for calls via VoIP...
<ul><li>Zero charge for data conference ports </li></ul><ul><li>Zero charge for digital recording </li></ul><ul><li>Zero c...
Try Meeting Place http://telenet.aces.illinois.edu
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Ace Netc2009 Presentation Revised

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Video/Webinar/Audio Conferencing Together in a Unified Communications Format World, Presentation by Jim Hamilton

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Ace Netc2009 Presentation Revised

  1. 1. University Of Illinois Video/Webinar/Audio Conferencing in a Unified Communications format Jim Hamilton ACE/NETC June 7, 2009
  2. 2. Meeting Place brings all three media together in a single box <ul><li>Audio Conferencing </li></ul><ul><li>Web Conferencing </li></ul><ul><li>Video Conferencing </li></ul>
  3. 3. Technical Combination <ul><li>Cisco purchased WebEX and Latitude </li></ul><ul><li>Communications and combined features of </li></ul><ul><li>both </li></ul><ul><li>Breeze (Adobe Connect) is “under-the-hood” engine </li></ul><ul><li>Web Conference is FLASH -based, not JAVA - </li></ul><ul><li>based </li></ul><ul><li>Full-screen visuals with Zoom feature </li></ul>
  4. 4. University Of Illinois Campus Teleconferencing Service Essentially a campus VoIP phone system Activated Oct 10, 2008 Purchased June, 2007 Evaluation Team of 24 Implementation Team of 16 Install Team of 10 (ACES-2, CITES-2, Cisco-3, AT&T-2, Lightscape-1)
  5. 5. Audio has Three Points of Entry <ul><li>800-DISTANT … toll-free to caller </li></ul><ul><li>217-239-1048 … caller pays the long distance </li></ul><ul><li>H.323 standards-based VoIP telephone or softphone </li></ul><ul><li>System Auto-Extends in both time and number of lines (if capacity available) </li></ul><ul><li>Cost depends on point of entry and </li></ul><ul><li>time in conference </li></ul>
  6. 6. IP Video Conferencing over Internet <ul><li>H.323 Video End Points </li></ul><ul><li>GDS Registered with Gatekeeper </li></ul>
  7. 7. Easy to Use <ul><li>Self-scheduled...24 hours a day </li></ul><ul><li>Integrated into Outlook calendar </li></ul><ul><ul><li>Plug-in required for Outlook </li></ul></ul><ul><ul><li>Accept Telenet meetings as appointments </li></ul></ul><ul><li>Emailed invitations </li></ul><ul><li>Email contains “click to </li></ul><ul><li>attend button” </li></ul>
  8. 8. Big Advantage to Video with Audio with Data in the same meeting in the same box <ul><li>Same Meeting ID and Password used regardless of entry path </li></ul><ul><li>Bandwidth-challenged sites have alternatives </li></ul><ul><li>Same controls and features </li></ul>
  9. 9. Audio and Web Conferencing Packaged Together <ul><li>Book Audio Conference; Web Conference comes automatically </li></ul><ul><li>Web Conference always there running in the background until needed </li></ul><ul><li>Schedules same number of audio lines and computer ports </li></ul><ul><li>Records audio and data </li></ul>
  10. 10. Audio and Web Conferencing Recordings <ul><li>Instant access to recording via phone or computer after meeting concludes </li></ul><ul><li>Downloadable Digital Recording files in WAV, Windows Media, MP3 audio formats </li></ul><ul><li>Web “movie” with audio/video in sync </li></ul>
  11. 11. Multiple Levels of Security Possible <ul><li>Unique meeting ID and Password </li></ul><ul><li>Restrict Entry: anyone, profile-members-only, invited-persons-only </li></ul><ul><li>3 levels of entry announcement...Beep tone? </li></ul><ul><li>Lock the Meeting Room Door </li></ul>
  12. 12. Web Conference has three levels of control <ul><li>Collaborative (default) </li></ul><ul><li>Presenter </li></ul><ul><ul><li>Restricts screen views </li></ul></ul><ul><li>Webinar </li></ul><ul><ul><li>Lecture mode…audio muted </li></ul></ul>
  13. 13. Meeting Moderator Controls <ul><li>Participant List </li></ul><ul><li>Who is talking list </li></ul><ul><li>Rename/Eject/Mute any line </li></ul><ul><li>Record Stop/Start </li></ul>
  14. 14. Teaching Features <ul><li>Instant Polling---short answer questions </li></ul><ul><ul><li>Response formatted in Bar or Pie chart </li></ul></ul><ul><li>Chat/Instant Messaging </li></ul><ul><li>White Board with Drawing-tool </li></ul><ul><li>Nine Audio Breakout-Rooms </li></ul><ul><ul><li>for small group discussion </li></ul></ul><ul><li>Participant mics may be muted </li></ul>
  15. 15. More Teaching Features <ul><li>Profiled user may call out to add guest speakers, or additional participants </li></ul><ul><li>Underline, Use a Big-Arrow Pointer </li></ul><ul><li>Animated PowerPoint slides </li></ul><ul><li>Display any MS OFFICE software </li></ul><ul><li>Interactive web site viewing </li></ul>
  16. 16. Attach content to meeting <ul><li>Attach before/during/after the meeting </li></ul><ul><ul><li>PowerPoint slides </li></ul></ul><ul><ul><li>Word text-documents </li></ul></ul><ul><ul><li>Excel Spreadsheets </li></ul></ul><ul><ul><li>URLs/hotlinks </li></ul></ul><ul><li>Archive storage for 30 days </li></ul>
  17. 17. Max Capacity <ul><li>138 telephone lines via 800 number or 217 area code number </li></ul><ul><li>55 Voice over Internet Protocol (VoIP) lines using H.323 devices </li></ul><ul><li>48 video conferencing ports </li></ul><ul><li>CITES has a second duplicate system for redundant or disaster backup </li></ul>
  18. 18. Cost with 28% Educational Discount <ul><li>Base charge of $25 per meeting </li></ul><ul><li>Zero charge for calls via VoIP H.323 endpoints </li></ul><ul><li>12 cents per minute per line for calls coming </li></ul><ul><li>via public telephone network </li></ul><ul><li>Add 8 cents per minute per line for calls via </li></ul><ul><li>the AT&T 800 number </li></ul><ul><li>12 cents per minute per </li></ul><ul><li>endpoint/site for video </li></ul><ul><li>conferencing </li></ul>
  19. 19. <ul><li>Zero charge for data conference ports </li></ul><ul><li>Zero charge for digital recording </li></ul><ul><li>Zero charge for archival storage for 30 days </li></ul><ul><li>No charge if cancelled before event </li></ul><ul><li>“ No Show” fee for not attending </li></ul><ul><li>scheduled meeting </li></ul><ul><li>“ Miss Piggy” gross overbooking fee </li></ul><ul><li>“ Scheduling Assistance” fee </li></ul>Additional Fees
  20. 20. Try Meeting Place http://telenet.aces.illinois.edu

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