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Prince2 Complement Pmbok


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PRINCE2 Complement PMBOK

PRINCE2 Complement PMBOK

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  • 1. How PRINCE2 Can ® Complement PMBOK and Your PMP JAY M. SIEGELAUB PMI/ Westchester Chapter January 8, 2004
  • 2. What is “PRINCE2®”? PROJECTS ! Registered trademark ! UK Government recognized IN best practice project CONTROLLED management methodology ! Open method - no license ENVIRONMENTS fee (only cost is books and training) ! Business Case driven
  • 3. PRINCE2® – Overview CHANGE ORGANIZATION CONTROL CONFIGURATION Directing a Project PLANS MANAGEMENT Starting Project Initiating a Project Managing Stage Boundaries Closing a Project up a Controlling QUALITY IN A Planning a Stage PROJECT Managing Product Delivery CONTROLS ENVIRONMENT MANAGEMENT BUSINESS OF RISK CASE
  • 4. PRINCE2®: Components ◆ Organization ◆ Risk ◆ Plans ◆ Quality ◆ Controls ◆ Configuration ◆ Business Case Management ◆ Change Control Comparable to PMBOK Knowledge Areas
  • 5. The PRINCE2®: Process Model Corporate or Program Management Directing a Project Starting Controlling Managing up a a Stage Stage Closing a Project Initiating a Boundaries Project Project Managing Product Delivery Planning Comparable to PMBOK Processes
  • 6. PRINCE2®: Key Techniques ◆ Product-Based Planning (identify what you’re producing before defining activities; includes Product Descriptions) ◆ Quality Review (quality control technique for documentation) ◆ Change Control (how to do it) ◆ Configuration Management (managing the project’s assets)
  • 7. PMBOK and PRINCE2®– A Basic Contrast PMBOK PRINCE2® Comprehensive Focuses on key risk areas only; does not claim to be complete Largely descriptive, Highly prescriptive, especially on prescriptive on a high level Process Structure, but adaptable to any size project Core and facilitating All processes should be processes; need to be scaled considered; also need to be to needs of project scaled Customer requirements driven Business case driven Sponsor and stakeholders Clear project ownership and direction by senior management US/International Standard UK Standard
  • 8. PMBOK & PRINCE2® Components How they match up... PMBOK PRINCE2® Knowledge Areas Components Integration Combined Processes and Components, Change Control Scope, Time, Cost Plans, Business Case Quality Quality, Configuration Management Risk Risk Communications Controls HR Organization (limited) Procurement Not covered
  • 9. PMBOK & PRINCE2® Processes How they match up... PMBOK P2: Project Level P2: Stage Level (“phase-by-phase”) Initiating Starting Up; Directing Managing Stage Boundaries; Directing Planning Initiating, Planning Managing Stage Boundaries; Planning Executing/ [managed on a stage- Controlling a Stage; Controlling by-stage basis] Managing Product Delivery; Directing Closing Closing A Project Managing Stage Boundaries
  • 10. PRINCE2® Strengths ◆ Organization (Project Boards; defined roles and responsibilities; ownership & accountability) ◆ Business case–based; ongoing assessment of project viability by project owners (Board) ◆ Product-Based Planning (strictly deliverable- oriented); Product Flow; Product Descriptions ◆ Integrated process structure: clear statement of how to manage the project (“How do I get started? What do I do first?”)
  • 11. PRINCE2® Strengths (continued) ◆ Clear quality management points (esp. Quality Control), and Quality Assurance roles and responsibilities ◆ Defined and orderly handling of Work Packages (Managing Product Delivery) ◆ Fits into ISO 9000 Quality Management System ◆ Consistent with CMM Level 5
  • 12. Organization senior; accountable; with the Senior authority to control resources Management User Committee Project Board day-to-day management of project; reports to Project Project Board Assurance Project Manager Project Support Team quality assurance role; acts Leader(s) for Project Board Team(s)/ Supplier(s) Project Board… — represents interests of Business, User & Supplier; decision-makers — not involved in day-to-day management (no micro-management) — Senior Management oversight, accountability & resources
  • 13. Business Case - Based Directing a Project Starting Initiating a up a Project Project Stage 1 Stage 2 ••• Stage n Closing a Project • Driving force behind the project and decisions • Directing a Project = accountable management re- assesses viability (ie, the Business Case), and regularly authorizes continuity
  • 14. Product Based Planning (recommended by PRINCE2®) ◆ “Products” are all the deliverables ◆ “The object of the project is to produce deliverables — therefore let’s look at the products first…” ◆ Products identified before Activities defined ◆ Establishes the project scope ◆ Related to WBS Supports: Planning, Change Control, Scope Management, Quality Management, and Earned Value Management
  • 15. Product Description Elements (part of Product Based Planning; recommended by PRINCE2®) ◆ Title ◆ Purpose ◆ Composition ◆ Derivation ◆ Format & Presentation ◆ Allocated Resource ◆ Quality Criteria ◆ Type of Quality Check Required & Quality Checkers Clear basis for creating and checking deliverables
  • 16. Work Packages ! Orderly hand-off of Work Packages – from Project Manager to teams and/or contractors, and back to Project Manager ! Well-defined content (built around Product Description) ! Clear responsibilities, including risk management, communication, reporting, and quality control
  • 17. Quality Review Technique ! One type of Quality Control ! Used for documentation, websites, and other text-oriented deliverables ! Rarely identified as a quality control tool ! Consensus on completion and scope verification ! Clear guidance on how-to
  • 18. Change Control ! Component (why it’s being done) and Technique (how to do it) ! Structured process, incl. impact analysis ! Highlights decision-making authorities ! Ties directly to Business Case ! Overlay to Integrated Change Control and Scope Control
  • 19. Configuration Management ! Explains why it’s needed, what it’s for, how to do it ! Includes suggested configuration records ! Shows link between Change Control (assessing and authorizing a change) and Configuration Management (managing the change) ! Assigns a Configuration Librarian
  • 20. Capability Maturity Model 1- Initial: Ad hoc 2- Repeatable: disciplined process; stability; core project management methodology 3- Defined: standard, consistent process; integrated Project Management Methodology and System Development Methodology; training program 4- Managed: Quality Management 5- Optimizing: Lessons learned; collecting metrics; prevent defects; process change management
  • 21. PMBOK and PRINCE2 – ® How to get the best out of both… together ! ◆ After you know your PMBOK (and have your PMP) — use PRINCE2® to get you started, to structure your methodology ◆ Use key components & techniques fromPRINCE2®: Organization (“Project Board”), Product-Based Planning, Product Descriptions, Quality Review, Configuration Management, Change Control, Work Packages ◆ Use PMBOK for depth, techniques, plus HR and Procurement as needed
  • 22. For further information on PRINCE2®… UK Government Website: (they own PRINCE2®: general information, books and materials) The APM Group (they manage PRINCE2®: sell manuals, control accreditation of trainers and practitioners, etc) If you work in the UK, you’ll need to know PRINCE2® !
  • 23. Any questions? Jay M. Siegelaub PMP, MBA Impact Strategies LLC (914) 548-0320