Troop fall product sale training
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  • The 2012 Fall Product Sale is a quick, in and out easy sale for troops to make start up money for their troop. Last year, over 3500 girls participated in this sale councilwide and they were able to make over $85,000 troop profit money. It is extremely important that all troops participate in the sale.
  • The mascot this year is the flamingo. Can you answer this question?
  • The Fall Product Sale is one of the main reason we are able to offer financial assistance to girls that could not otherwise afford Girl Scouting. It teaches girls valuable life business skills as well.
  • There are several ways that girls may participate and everything they need is found in one packet.
  • We would encourage girls to participate in all 3 ways. Incentives and troop profit are calculated on all 3 aspects of the sale.
  • Another trivia question –
  • Girls that have participated in this sale have learned business skills that will be guaranteed to help them in their everyday decisions.
  • This program offers great learning opportunities for the girls throughout all the online links and materials they will receive.
  • The next slides will walk you through all activities which can be found on
  • The next slides will walk you through all the items in the girl’s packet of materials.
  • This is a sample of the nut/candy order for each girl.
  • Inside the girl packet parents will also find the flyer that promotes ONLINE participation.
  • Here’s a sample of the magazine catalog that customers may choose to order from.
  • Also found in the girl’s packet is the address ‘STEP 2’ booklet. Troops make $3 shop credit for every booklet filled out. Please use BLUE or BLACK ink. Addresses must be complete and correct.
  • You need to add this form to each girl’s packet and make sure parent’s sign these before girl can participate in the sale. You keep these forms until the end of the sale. Council will need these back if you have a parent that does not pay.
  • Next we will walk you through all the incentives and products that are offered this year.
  • All nuts/candy are manufactured at this warehouse.
  • It’s a state of the art facility specifically opened to make chocolate items for over 80 Girl Scout councils.
  • GSUSA has completely approved all the new packaging found on all our products this year.
  • A real mail box that you can actually use. What a great tin this year!
  • We also will offer this lovely library holiday tin. This is the last year of the three year series. This would be an excellent teacher gift!
  • Added to the $7 items is the ever popular Pistachios. Sure to be a big hit!
  • These bears are so cute and so creamy, everyone will love them.
  • Another new items is the dark chocolate mint penguins. These will also be a huge hit this year!
  • For those customers seeking more of a healthy alternative snack, they can try this new product for only $5.
  • And we have all the returning $5 favorites as well. Remember, troops will make 15% on all items sold.
  • Customers can also purchase “Nuts for Troops overseas”. They pay $5 – troops get the profit – council ships directly – Girl Scout leaders never have to touch.
  • This is an interesting question…..
  • 900 girls used the online link last year --- they clearly sold so much more product by marketing magazines and nuts/candy online
  • From the link, the participating girl/parent will arrive at the registration page. Here the participants information is entered. This is needed even if the Girl participated last year, because the information is not saved each year. More the one girl/sister can be entered under one email address. The girls can each send their own emails.
  • This is the form that the leaders will turn in showing their girl’s online orders to get the credit.
  • We are offering very cool interlocking patches this year for the girls
  • Remember…..all incentives are cumulative meaning if a girl sells $550 she would be entitled to get everything below that level as well. Both magazines and nuts/candy combined dollars!!!!!! Girls should circle the incentive on the back of the order card indicating which incentive she would like.
  • This is the online program that leaders will enter all their girl orders.
  • Everyone has a unique log in which you should obtain from your Service Unit Fall Product Sale Manager. Troop passwords are wilderness.
  • You can find messages from the council or from your Service Unit Fall product sale manager at the home page.
  • Make sure you update all information for your troop. If you are an older girl troop and you choose WITHOUT INCENTIVES, make sure you update your troop at this screen.
  • Just follow the steps on the Girl Order Page.
  • You will need to enter the incentives as well.
  • Click YES to save one girl’s order
  • Once you are finished entering your girls and you are sure there will be no changes, then click SUBMIT. If you don’t SUBMIT, your Service Unit Fall product sale manager will SUBMIT for you.
  • You can also use this system to keep track of payments made.
  • Use this report as a receipt for your parents. Print 2 copies and they sign both. You keep one, they keep one.
  • At Service Unit Training, troops must complete front and back of Troop Product Manager Agreement in order for a troop to participate.
  • 3 Service Unit’s piloted this new system last cookie sale. Here’s what they said about it.

Troop fall product sale training Troop fall product sale training Presentation Transcript

  • 2012 Fall ProductSale Program Girl Scouts of Kentucky’sWilderness Road
  • What causes the pinkcoloring of the flamingo?
  • The pink, orange or red color of a flamingos feathers is caused by colorful pigments in their food which includes shrimp, plankton, algae and crustaceans.
  • Why Are We Here Today? Fall Product Program Benefits: • Great Learning Experience for Girls • Important Early Start-Up Funds for Troops • Supports overall funding of Girl Scout Programs
  • Great Options for Troops to Participateand Customers to Support Girls: • Nuts and candy (Order card and online) • Magazines subscriptions (Catalog, Direct Mail, and online) All can be found in one packet
  • 1. Nut & Candy Orders2. Online Magazine Orders and Nut Promises3. Catalog Magazine Orders
  •  Fall sale is an easy way for troops to earn start up funds 15% for any nut or candy item 15% for any magazine or book order ◦ 5% additional opting out of incentives ◦ Cadettess, Seniors, and Ambassadors only $3 shop credit for each completed and unique Step 2 Booklet. No duplicate addresses
  • Flamingos have bad hearing?
  • FALSE! Flamingos have good hearing. Vocalizations are important and may be used to keep flocks together and for parent-chick recognition.Flamingo vocalizations range from nasal honking to grunting or growling.Flamingos are generally very noisy birds.
  • e c t iv ra es! teIn Gam
  • Meet Fiona – she will help guide girls through the factory and all the fun activities!
  •  Thi s i s t he i ni t i al scr een – t he gi r l can choose t he Begi nner or Advanced l evel ( or t hey can do bot h) Cl i ck ar ound f or hi dden f act s Fact
  •  Fact s ar e hi dden t hr oughout t he gam e. Cl i ck on di f f er ent obj ect s f or t he f act s t o appear . Your f act i nvent or y wi l l updat e so you know i f you f ound al l t he f act s!
  •  Pi ck up t he basket of t he t r ee Fi ona i s shaki ng. Tr y t o col l ect al l t he f al l i ng nut s wi t hout any hi t t i ng t he gr ound!
  •  Her e you can cr eat e your own nut m x. i Then nam your pr oduct and desi gn e t he l abel .
  •  Now we ar e packi ng t he r oast ed nut s! Be s ur e t o wat ch f or any bad nut s ( duds) Once t he c an i s f ul l , put i t i n t he box t o f i l l a case.
  •  Compl e t e a nd Pr i nt Goa l Ce r t i f i c a t e Abi l i t y t o pr i nt a ddi t i ona l Goa l Cha r t s Sa f e t y a nd Se l l i ng Ti ps Col or i ng Pa ge s Downl oa da bl e PDF of Ac t i vi t y Pi e c e
  • 2012 Activity Piece
  • 2012 Activity Piece
  • • Se t t i ng goa l s i s t he ke y t o a s uc c e s s f ul s al e• Goa l s c a n be mor e t ha n j us t mone t a r y• Gi ve gi r l s t he t ool s t o he l p t he m a c hi e ve t he i r pe r s ona l goa l s a s we l l a s t he i r t r oop’ s goa l s• Af t e r gi r l s c ompl e t e t he a c t i vi t y, t he y wi l l r e c e i ve a goa l cer t i f i cat e.
  • Setting goals is the key to a successful sale Troops and girls who set goals earn big! ◦ Troop with 10 girls ◦ If each girl sells…  3 QSP orders  20 nut items  1 address booklet ◦ Troop earns $290
  • What part of theflamingo’s legbends when it isstanding or wading?
  • The backward bending "knee" of a flamingos leg is actually the birdsankle. The actual knee is very close to the body and is not visible through the birds plumage.
  • BE A READER BOOKLET Follows the 5 Skills Girls Learn through Product Sales • Goal Setting • Money Management • Decision Making • Business Ethics • People Skills Bookl et w l l be i avai l abl e ONLINE ON LY
  •  Parent/guardian must sign prior to taking orders Details financial responsibility Includes information about sale
  • 2012 Products& Incentives
  • State of the art facility built in 2000 in Waukesha, WI “Girl Scout warehouse” opened in 2008
  • Founded i n 1921, w orki ng w t h iGi rl Sc out s s i nc e 1996In 2011, rec ei ved t he hi ghes trat i ng pos s i bl e of Superi orf rom AIB ( As s oc i at i on ofInt ernat i onalB akers )In 2012 SQF ( Saf e Qual i t yFood) approvedPart ner w t h 80 Gi rl Sc out iCounc i l s
  • In March 2011, A.L. Schutzman purchased a chocolate facilitylocated an hour west of Milwaukee, WI.
  •  Items offered in Girl Scout Packaging Product packed to order to guarantee the freshest items delivered to your customers Troop orders placed to the piece Great prices mean Great value for Customers!! Great for Gifts!!
  • GSUSA Product NewPackages Packaging
  • Newitem!
  • Newitem!
  • Newitem!
  • • Program allows customers to purchase nuts as a donation
  • What percentage oftheir day do flamingosspend preening(grooming)?
  • Flamingos spend about15% to 30% of their timeduring the day preening.This is a large percentagecompared to waterfowl,which preen only about10% of the time.
  •  Beginning October 1st, this button can be found on the GS of Kentucky’s Wilderness Road website. It takes girls to….
  • Registration Page• Families register and create an account using an adult’s email addressFill in required informationSelect an age levelIncludes an option to add additional Girl Scouts to this email address
  • • Of f ers gi rl s an opport uni t y t o t ake N ut Orders t hrough em l s . ai• The gi rl i s res pons i bl e f or produc t del i very and c ol l ec t i on of money.• Average gi rl s al es of 4 t o 5 nut uni t s per gi rl .• Average c ounc i l s al es of 2% of t ot al s al es .
  • Gi rl Can Pers onal i ze H er Landi ng Page Gi rl ’ s M s age es Counc i l ’ s M s age esGi rl ’ s Phot oGi rl ’ s GoalCounc i l ’ sGoal
  • • Gi r l Sc out Ca n Se l e c t W Re c e i ve s Nut ho Or de r Ema i l s• Gi r l s Age 13 Or Ol de r I nvi t e Fa c e book Fr i e nds t o He l p• De t a i l e d Or de r Re por t Shows W or de r e d ho nut s a nd c a ndy a nd W or de r e d M ga z i ne s ho a• Opt i on To Re c e i ve An Ema i l Eve r y Ti me a Nut or de r i s pl a c e d
  • Magazine storeEmail (Sample Copy)Hello Karen,(Girl Scout) is participating in a magazine product saleand needs your support! It’s fast, convenient, andeasy for you to help Girl Scouts. When you buy,renew, or extend your favorite magazinesubscriptions, or purchase books from our onlinestore, 40% of each purchase helps Girl Scouts!Just click on the link below and you will be able toview the council’s web page, offering:-Over 600 popular magazine titles at savings of up to85% off newsstand prices Online nut order taker -Online shopping available 24 hours a day, 7 days aweek! linkWhen you have finished shopping for magazines, youcan also make a promise to purchase nut andchocolate products. No payment is necessary now.Claire Phillips will receive your selections and contactyou later to collect money and deliver products.Simply click on the following link to browse our nut &chocolate offerings: linkThanks Karen for your support.
  • • Oppor t uni t y To Re a c h Br oa de r Ne t wor k Of Fa mi l y a nd Fr i e ndsJus tCl i c k • Fr i e nds a nd Fa mi l yHere Ca n Pur c ha s e W t hi n i The Fa c e book Thi s Pops Up Envi r onme nt • Any Sa l e s Di r e c t l yCl i c k Tr a c k t o Gi r l&D one Sc out ’ s QSP/ Nut Onl i ne Pr ogr a m Re gi s t r a t i on
  •  Check back in during the sale to track your success Send more emails and get more orders All Detail Order Reports must be submitted by the deadline date to count towards girl rewards and troop proceeds
  •  Majority of orders still collected using paper order forms Have customers fill out the paper order forms Included 10 new names in the Address Booklet
  •  White and yellow copies are returned to the troop volunteer and then service unit product sale manager Pink copy stays with the customer
  •  Used for family and friends not contacted during the direct order taking portion of the magazine sale Personalize each postcard with valid and unique names and addresses of family and friends ◦ Complete 10 postcards ◦ Personalize with a personal note ◦ For missing zip codes, visit ◦ NEW CUSTOMERS CAN USE CREDIT CARD AND GO ONLINE
  •  People already buy magazines! The average family subscribes to 4 magazines a year and spends $125 People can support Girl Scouts without spending any additional funds Reading is good for girls and helps to establish a love of reading ◦ 7 out of 10 of our top sellers are children’s magazines When people order their magazines through Girl Scouts, everyone wins!
  •  Troops earn proceeds for each order generated online Families simply print out or email the “Detailed Order Report” and submit it to the Troop FPS Chair along with the paper orders to receive credit Bounce back email containing DOR at the end of the sale
  • INTERLOCKING PATCH SET Enter 12+ Enter 12+ Emails Emails 6 MAGS 6 MAGS 10+ Nut & 10+ Nut & 3+ Magazine 3+ Magazine Candy Items Candy Items Orders Orders Completed Completed Address Booklet Address Booklet5+ Military nut 5+ Military nutitems items Sell $250 in Sell $250 in $550 in $550 in combined sales combined sales combined sales combined sales
  • MAGAZINES and NUTS COMBINED DOLLARS $100 COMBINED SALES $150 combined sales (Choice of one)$250 COMBINED SALES $350 COMBINED SALES $450 COMBINED SALES(Choice of one) (Choice of one)$550COMBINEDSALES $1000 COMBINED SALES $750 COMBINED SALES $25 Wal-Mart Gift Card
  •  Intuitive  Few Clicks  High Performance  Dependable  It’s Fast and Easy
  • Home IconThe home page is where you will find messages from your Council.It is also where you will find recap sales and contact information.
  • Troop Detail PageOn this page Troops should enter or verify all of their information.Note that the “Level” is a drop box so please confirmthat the correct level is selected.
  • Girl Order PageNote the 4 step process listed in the Troop Order container.Step 1 - Enter number of Girls Registered and click “Save”.
  • Step 2 - Add girls to the system by clicking the“Add Girl Name” button to the left.When the pop up appears, type in the name per the instructionsof your Council and click “Add Girl Name”.Keep adding names until you are done.
  • The girl’s will appear in the bottom container.Step 3 - Add Girl Orders by clicking the green plus icon.FYI – you can also edit a girl’s name (pencil icon) ordelete her from the list (red x icon)
  • All 3 portions of each girl’s order must be “Saved”.Type in the quantities for each Product item and keep tabbinguntil all items are filled.NOTE: This year both Magazine Dollars & Magazine Units are required.1) Click “Save” on either side of the “Product Order” container.
  • Incentives will automatically calculate based on the girls order.Make selections as necessary.2) Click “Save” on either side of the “Incentives Earned” container.
  • 3) Click “Yes” in the pop up box to complete the order.You must click this to save her order!The system will automatically take you back to the girl list.
  • As you can see Katie’s totals have been added. Once all orders have beenentered, the user should proceed to the final step.Step 4 - click the pink “Submit Nut/Candy Order” button.Note: Girls and QSP items can still be added after you submit your Nut/CandyOrder. All girl orders will LOCK after the Council submits their incentive order.
  • Girl PaymentsTroops have the ability to track individual Girl Payments in thesystem. These payments will appear on the G2 report.Click the “Girl Payments” button.
  • Click “Edit” and enter the dollar amount of each girl’s CUMULATIVEpayment and click “Update”.
  • The G-2 is a greatThe G-2 is a greatrecap report forrecap report forindividual girls.individual girls.
  • Your Goal:To get as many girls to participate in the sale within your Troop!
  •  Girls begin selling ◦ October 1 – October 26 (later this year than in year’s past!)
  •  Troops enter information online up until midnight on October 28 Troops turn paperwork over to Service Unit Fall Product Sale Manager by October 29 Initial paperwork should include the following:  Magazine order forms (white & yellow copies)  Step II Booklets (check for completion)  Online order print out (Detailed Order Report)
  •  Explains financial responsibilities and obligations Hand out and collect at Service Unit training
  • NewForm! Troop leader must sign prior to taking orders Details steps for payment of product
  •  ACH - Automated Clearing House is an electronic network for financial transactions in the United States. ACH processes large volumes of credit and debit transactions.
  • 3 banks we currently work with are not found in every county we serve (67 counties). Over 4,000 deposits have to be manually entered prior to beginning collection process. Over 50 deposits made annually have no troop number on them and cannot tie them to a troop. Takes up to 2 months after deadline to go after leaders and parents that owe money. Over 100 refunds due to overpayment. More than 65% of councils are using this method
  •  Troops will deposit $ weekly/often directly into their own troop bank account. Checks should be made payable to the Troop #. Money is due from parents December 10 th . Parents that do not pay, leader fills out UDF form and emails by December 13 th . On December 17 th , council SWEEPS OUT AMOUNT DUE TO COUNCIL Less: -PARENT UNCOLLECTIBLE DEBTS (if sent in) -TROOP PROFIT If you receive bad checks from customers – try to contact the bank to get the fee waived. Send in copy of check and COUNCIL will CREDIT your account and we will collect on them.
  •  Elliott County, Andrea Gilliam Decker said: “Loved being the pilot – everything went great.” Morgan County, Monica Perry said: “I liked it because if not for the ACH I would have had to drive 40+ miles to a bank but because of it I only had to drive 7 to our bank.” Franklin County, Regina Penn said: “It was easy. No more running to and out of town bank to make a deposit, the funds were just transferred out of our account. The willingness of the council to help with bounced checks and fees. My experience was all positive!
  •  Troops will deposit funds into the bank they choose instead of traveling to another county to deposit or one the council picked out. Parents that owe money will immediately be turned over to collections process versus having 2 months of lag time. We will be able to get a jump on troop leaders using money inappropriately and taking corrective actions much sooner than before.
  •  Leaders should fill this out on any parent that owes money. Postmarked or emailed to cmcnerney@gswrc .org by December 13th (send original immediately following with supporting documentation).
  •  Products delivered on November 16, 19 & 20 Service Unit Fall Product Sale Manager will contact you when you may pick up. Delivered down to the piece.
  • New banking proceduresNew packaging on all productsNew formsNew productsNew goal= Success for Kentucky’s Wilderness Road!
  • Fall Product Sale Quiz
  • 1. Name the three ways troops can sell ?
  • 2. Where do parents go tofind the online magazine link ?
  • 3. What’s your goal this year?
  • 4. What should you do if oneparents fails to turn in money to you?
  • 5. What is the newest method of payment for troops?
  • 6. Why is this sale so important?
  • 7.Who should the customermake the check payable to?
  •  Construct a successful plan Design specific goals Your enthusiasm is contagious Motivate troops to participate Work together as a team and everyone wins You are the key to the success of the Fall Product Sale