Welcome to the 2013 Fall Product Sale Training especially designed for Troop Leaders.
GSUSA approves each council to participate in 2 sales per girl. GSKWRC uses the magazine, nut and candy sale in the fall and of course, the Cookie Sale in the Spring. Our council’s Fall Product Sale is focused on a great learning experience for girls, as well as important financial funding for the council and for troops. Troops that participated averaged $300 in troop proceeds last year.
This year, the theme for the sale is BE YOUR BEST YOU! And teaches girls how to grow their skills in product sales. Blossom is the nickname for the bee mascot.
Each troop receives two education and fun program activity posters. Troops can use these at their troop meetings which will help girls get geared up and ready for the sale.
Additional online program activities for the girls and your troop meeting can be found at www.whatcanagirldo.com
The beauty of the fall product sale is that everything is already included in one girl packet for the parents and the girls. You just need to make sure the girl is currently a registered member and that the parent signs the permission form. Girls that owe a debt from past product sales MAY NOT PARTICIPATE IN THE SALE. If you are unsure of a past debt, contact your membership specialist.
Troops make 15% on everything they sale (nuts, candy and magazines). This year, we are offering troops an additional 3% for all online magazine orders. Troops can also earn shop credit which can come in handy when purchasing those back to troop supplies. For every girl that turns in a completed Step 2 booklets, the troop makes $3 in shop credit.
The sequence on how your girls should sell looks like this: First parents/girls should send email to their friends and family offering option to purchase magazines. They can also include the nuts/candy for customers to make a nut promise. Remember, that nuts and candy can be marketed online, but the girl still has to add it to their nut card, delivery the product and collect the money. Next, girls sell in person by using the nut/candy order card and also the magazine booklet along with the magazine order forms. Last, girls should complete the address booklet and turn it into their leader. All of these should happen NOT BEFORE SEPTEMBER 30 th !
Kids love magazines. Parents should be encouraged to order magazines for their kids as potential b-day gifts, holiday gifts, etc. Every kid LOVES magazines.
Most people think that the school sales are consuming most of the magazine orders. Based on the national data, schools only consume 5% of all the magazine sales in the US. That means that there is a huge market potential for magazine sales.
The online magazine program begins on September 30 th as well. Parents should click on the link found directly on the ONLINE SALES FLYER In their packet of materials OR they can go to www.gskentucky.org and click on the green box that says Magazine/Nut Online Program. That will take you directly to the website to market your magazine sales. Leaders should do this as well so they will be able to view all their girl online orders for their troop.
Once parents/girls put in the email addresses, the online magazine program works by itself sending out reminder emails to all every week for 3 weeks. Parents/girls will receive a notification when a customer has made a purchase.
Your will first CREATE AN ACCOUNT
THEN personalize your daughter’s landing page.
Enter in the email addresses for those you want to solicit.
The customer will receive an email similar to this.
You also have the option of linking it to facebook and twitter. By doing this, you have a greater success of sharing the link to a much larger group of people and all the purchases stay directly with your daughter.
Parents/girls will be able to set their own goals.
You will also be able to add in a NUT ORDER OPTION for customers to make a nut promise. For nut promises made online, the girl will still need to add these onto her order card, delivery the product and collect the money.
At the end of the sale, the parent/girl will receive the online sales report (formally know as the detailed sales summary). Parents should forward this report to you so you can add the totals into the NUT E. New this year! If the leader registers through this same online site, the leader will be able to generate her own girl’s sales reports (as long as everyone keys in the correct troop number).
Girls can also sell magazines in person from the CATALOG. They collect the money in the form of a check or money order made out to the TROOP NUMBER and turns it in to the troop leader.
There are plenty of magazines for customers to choose from.
The order form is a 3 part NCR form. The customer should keep the pink copy and the girl should turn in the YELLOW AND WHITE copies to the troop leader. Customers should use blue or black ink and have all information neatly completed.
For the Address Booklets, 10 out of 11 pages should be completely filled out with REAL NAMES AND ADDRESSES. Only one booklet should be submitted for each girl.
The address booklets are then made into postcards and sent out by QSP in January to all the names submitted in the booklet.
So many benefits to the Step 2 Booklet – takes less than 10 minutes, no money collect, no product to deliver, Girls love earning the patch and the troop makes $3 shop credit for every completed booklet. Every girl can easily do this!
There are 16 nut/candy items for girls to sell beginning September 30. Items range between $5 - $8. The more the items cost, the more the troop will make.
One new item for the 2013 sale sure to be a hot seller is the Girl Scout Flower Pot Tin filled with Caramel Treasurers. It sells for $8.
Another new item sure to be a big hit for the holidays and as teacher gifts is the Holiday Tin filled with Chocolate Covered Pretzels. Sells for $8
Customers can support our military. Customers will pay the Girl Scout $5. Council ships military items directly. Troops do not have to touch the product they just collect the money. The girl and troops receive the profits. If a Girl Scout sells 5 or more, she will earn the SHARE patch.
Reminders for Troop Delivery! Delivery happens November 19 th or 20 th . You will need to contact your SU Fall product Sale Manager to find out your exact date and location of delivery for your troop.
All the patches interconnect to each other.
Recognitions are really awesome this year and are earned by DOLLARS SOLD (nuts, candy and magazines combined)! They are voted on by girls and girls have choices on many of the levels. Remember that Juniors now have a choice (majority vote) to opt out of the recognitions and take an additional 5% in troop profit along with the older girl troops. We have also added a new level this year since we had so many girls hit $1,000 sales. We have added the $1,200 level and girls who reach this will earn this awesome teal level lamp. All recognitions are cumulative!
We need all girls participating in the sale in every level!
A good way to motivate your parents is to tie in troop supplies to what they have to sell in order for the troop to purchase these items. i.e. --- it takes 10 cans to pay for a Journey Book.
Read above information
Read above information.
Distribute form and receive back immediately. Troops MUST SIGN this form in order to participate.
Troop leaders must have parents fill out the parent permission form PRIOR to the sale. The troop leader needs to hold onto this form until the end of the sale. Council will need this form back if a parent FAILS to pay the leader.
The UDF form is used by troop leaders to turn in parents that failed to pay them by the deadline date. The form must be sent in (emailed, faxed or snail mailed) to Carolyn McNerney NO LATER THAN DECEMBER 13 th . Supporting documentation must be attached (receipts, parent permission, and any other form of communication of trying to collect the debt).
Read information above.
The Nut E is the online program that each troop leader will use to: enter their girl orders (nuts, candy and magazine totals) enter their girl recognition choices enter their girl financial transactions Go to www.ashdonfarmsnute.com
Once you turn in your TROOP MANAGER AGREEMENT, ARE CURRENTLY REGISTERED, HAVE A BACKGROUND CHECK WITHIN THE LAST 3 YEARS, turned in your ACH FORM……you will receive your log in and password for your troop from your SU Fall Product Sale Manager.
Once you are in the system, you will need to make sure your important information is correct in the system and update it if needed. Make sure that your LEVEL is correct (Da, Br, Jr, etc.) and select whether you are taking recognitions or no recognitions (JR AND HIGHER ONLY).
Once you receive the order forms and girl’s online sales report from each girl, you are ready to enter into the system. Step 1 – enter number of girls registered and click save.
Step 2 – enter girl’s names and keep adding until complete. (You do not need the girl’s member ID number to do this).
Once the girl’s names are added, they will appear in the grid. Double click on the GREEN PLUS sign to add in the information into the Nut E.
Start by entering in all the information for that girl from left to right. Click SAVE when complete.
Once each girl’s order is saved, the recognitions will show up on the bottom. The system will populate based on the sale totals. If there is a choice between a recognition item, you will select her choice. Ask the girls to circle on their order card in the beginning what they would like to earn if they hit that level – that will make it easier for you during the entering process.
Lastly, click YES to save that girl’s order. You will still be able to edit it later (before the deadline) if you need to.
Do not click SUBMIT. This is lock out the troop from being able to edit up until the deadline. If you don’t click SUBMIT, it will automatically be submitted after the deadline date.
Reports are very important for the troops.
G-2 is a great RECEIPT for your parents. You want to make sure that you print out two copies – have them sign (you keep one) showing that they did receive the product from you. It also has all the financial information on the G-2 which will tell them how much is due.
T-2 is a GREAT REPORT on a troop level. It summarizes everything that you entered into the Nut E and the very bottom line is what the council will be sweeping out of your account on December 17 th .
LET’S REVIEW BY ANSWERING THE FOLLOWING QUESTIONS… Read first question: 1. Online magazines 2. Paper magazines 3. Nut and Candy 4. Step 2 Online magazines earns them 3% more in troop proceeds.
www.gskentucky.org on September 30 th Or In sales envelope, there is an online flyer which has the actual URL link for the parents.
All girls participating in every stage of the sale.
TROOP MANAGER AGREEMENT ACH FORM
If you have questions throughout the sale, you can always contact your SU Fall product sale manager, your membership specialist or Carolyn McNerney at 800-716-6162. There are also plenty of resources at www.gskentucky.org that will help you. The troop plan book is a great resource for information as well.
Thank you so much for attending the troop training for the Fall product sale. Together we can all reach our goals and be very successful!
Fall product sale troop training 2013
Girl Scouts of Kentucky’s
2013 Fall Product Program
Reasons why Troops love the Fall
Product Sale Program:
• Great Learning Experience for Girls
• Important Early Start-Up Funds for Troops
• Supports overall funding of Girl Scout Programs
Two Educational and Fun Program
Activity Posters provided for each
Additional online program activities
can be found at:
All Fall 2013 Options in One Girl
Gi r l Pa c ke t
Addr e s s Bookl e t Ma ga z i ne s
Nut s & Ca ndy
Cus t omi z e d
Onl i ne Fl ye r
• 15% of all nut, candy
and magazine sales
• +3% additional for
orders (new this
• $3 Shop Credit Per
Address Booklet (10
Troops Can Easily Earn
Early Start-Up Funds
It’s as Easy as 1, 2, 3…
First…Send emails to friends &
family offering option to order
magazines & nut promises on
Next…sell nuts and magazines in
person on 9/30/13
Last…complete address booklet
before everything is due to
Magazines Are Great
• Kids Look Forward to Getting
• Magazines Help Kids
Develop a Love of Reading
Did you Know?
• 90% of Magazine Subscribers Buy Directly From The Publishers?
• Customers pay the same price and sometimes less when they order from Girl
• Girl Scouts Get 45% Profit
• People Assume Schools Already Have All Of The Magazine Sales
• Schools only represent 5% of the magazine subscriptions nationally.
300 Million Subscriptions
NOT Sold by Schools or Girl
Girl Scout Sales
Less Than 0.5%
School Sales 5%
1.Teaches Girls Current Marketing Skills
2.Quick & Easy
3.Produces Amazing Results
4.To Get Started, go to link on council website:
Online Magazine & Nut Sales
Encourage Girls to Enter
Emails FIRST !
•Let Emails Work While Girls
Sell Nuts & Magazines from
•Girls can start sendingGirls can start sending
emails and posting on FB onemails and posting on FB on
• Girls customize the message that
• Be sure she sets a goal as customers
will see her progress.
• THE most effective online selling
method… it’s next best to being there!
• Emails are only used for this one time ask and are
never rented or sold.
• Recipients click a link, make their selection and pay
with credit card.
• No processing fees for customers.
• Magazines arrive faster.
• Parents print or email Girl’s Online Sales Report to
troop manager for girls to receive credit for orders
Emails sent to
include a link to the
and a link to the Nut
Facebook and Twitter
• Post to Facebook newsfeed
• Opportunity to reach broader
network of family and friends
• Any sales directly track to Girl
Scout’s QSP/Nut Online
Program and are reported on
the Girl’s Online Sales Report
BUY, RENEW AND GIVE
ONLINE MAGAZINE STORE
• Optional email sent every time a
nut promise is made
– Keep track on order card
• Girl’s Online Sales Report sent to
adult’s email address at end of
• Average 4 to 5 MORE units per
girl using program!
Electronic Nut Promise Order Taker
(For Presentation Purposes Only)
• Girls select who to ask
– Girls still have to collect
money and deliver
Nut Orders Option
GIRL’S ONLINE SALES
• All online totals must be entered into
the Nut E to count towards girl
recognitions and troop proceeds
• Girl’s Online Sales Report sent
to adult’s email address
at end of program
• All Online Magazine &
Nut sales will be listed
• 665+ magazines available
• 50 combo offers
• Organized by area of interest
Magazine Order Form
• Customers should keep the pink copy.
• Parents should return Yellow & White copy to the troop leader
by October 27th
along with the money.
Throw Old Ones
Girls personalize postcards for family & friends
they have not already contacted – only one book per girl
Address Booklet Postcard
•Girls complete postcards with names & addresses of friends
• Personalize with a P.S. Message
• Easy option, every girl can participate, no selling
• Takes less than 10 minutes
• No money collection
• No product to deliver
• Troops earn $3.00 shop credit per
• Each Girl earns the Patch
• Every girl can do it…
Benefits of Address
New! Girl Scout Flower Pot Tin
With Caramel Treasurers - $8
New! Holiday Tin with Chocolate
Covered Pretzels - $8
Support your favorite Girl Scout and the brave men and
women serving in our military. Each $5 donation will be used
to donate a nut item or a magazine subscription to the
Girls Selling 5 Or More Items Will Earn The SHARE Patch!
DELIVERY OF PRODUCTS:
Remember troops should order to the piece
You will be contacted by your SU Fall product sale
manager to finalize time and date of delivery
Count products carefully before signing
Keep chocolate away from light and heat
Do not store products outside
Fit Together Patches
Collect Them All
12+ Nut/Candy Items12+ Nut/Candy Items
Enter 12+ EmailsEnter 12+ Emails
3+ QSP items3+ QSP items
5+ Military items5+ Military items
$800+ Combined Sales
Plus Large Bee
$800+ Combined Sales
Plus Large Bee
6+ QSP items6+ QSP items
12 Nut/Candy Items
ALL RECOGNITIONS ARE CUMULATIVE
5% additional profit if troop votes to opt out of recognitions
(Juniors, Cadettes, Seniors, and Ambassadors only)
5 Military Orders
$400 Combined sales.
Combined sales. Choice
$1,000 Combined sales
$25 Wal-Mart Gift Card
Sales LG BEE
$1,200 IN COMBINED SALES
in all 3 stages
of the sale
• Tie in how many cans/magazine
dollars it will take to purchase their troop supplies.
Motivate your parents
• ACH/Troop Manager Agreement Due: September 30th
• Girls Sell: September 30 thru October 27
• Troops enter information online up until October 28 at midnight in Nut-E
• Troops turn paperwork over to SU Fall Product Sale Manager by October 29
Troop paperwork includes the following:
• Magazine order forms (white & yellow copies)
• Step II Booklets (check for completion)
• Online order print out
Important Sale Dates
• One form for both sales
• Troop Leader to attach voided
• Due September 30th
• You will not receive log in or
password until filled out and
Troop Product Manager Agreement
• Troops must sign and
return at training
• Explains financial
• Hand out and collect at
Service Unit training
Parent/guardian must sign
prior to taking orders
Includes information about
Leaders should keep until all
money has been collected
Uncollectible Debt Form
• Leaders should fill this
out on any parent that
• Postmarked or emailed
by December 13th
following with supporting
Deadlines for money due?
• Troops will deposit $ weekly/often
• Checks should be made payable to troop #
• Girl $ due to leader – December 10th
• UDF’s due to Carolyn McNerney – December 13th
• Council sweep out of troop accounts – December
• Sweep includes 100% due to council
-Less parent UDF’s and troop profit
•Easy to Use
You will get your troop login and password from your SU Fall Product Sale Manager once
you turn in your ACH form and Troop Manager Agreement!
Troop Detail Page
On this page Troops should enter or verify all of their information.
Note that the “Level” is a drop box so please confirm that the
correct level is selected.
Highlighted fields are required.
Girl Order Page
Note the 4 step process listed in the Troop Order container.
Step 1 - Enter number of Girls Registered and click “Save”.
Step 2 – If allowed by the Council, add Girl Names and Member ID’s to
the system by clicking the “Add Girl Name” button to the left.
When the pop up appears, type in the information per the instructions
of your Council and click “Add Girl Name”.
Keep adding names until you are done.
The girl’s will appear in the bottom container.
Step 3 - Add Girl Orders by clicking the green plus icon.
FYI – At this point you can also edit a girl’s name/ID (pencil icon)
or delete her from the list (red x icon).
All 3 portions of each girl’s order must be “Saved”.
Type in the quantities for each Product item and keep tabbing
until all items are filled.
NOTE: Both Magazine Dollars & Magazine Units are required.
1) Click “Save” on either side of the “Product Order” container.
Recognitions will automatically calculate based on the girls order.
Make selections as necessary.
2) Click “Save” on either side of the “Recognitions Earned” container.
3) Click “Yes” in the pop up box to complete the order.
You must click this to save her order!
The system will automatically take you back to the girl list.
As you can see the first girls totals have been added. Once all orders have been
entered, the user should proceed to the final step.
Step 4 - click the pink “Submit Nut/Candy Order” button only when you
Know you will have no more additions or changes.
This page contains all reports as well as manuals and tutorials.
The T-2 – Nuts/Candy & Mags Report is especially helpful.
If you have any problems opening PDF reports please update your system
with the free Adobe Reader upgrade at the top of the page.
The G-2 is a great
recap report for
The G-2 is a great
recap report for
The T-2 is a
The T-2 is a
1. Name the four different1. Name the four different
ways troops can participate inways troops can participate in
the sale? Which portion earnsthe sale? Which portion earns
them 3% more proceeds?them 3% more proceeds?
2. Where do parents go to2. Where do parents go to
find the online magazine link ?find the online magazine link ?
3. What’s your goal this year?3. What’s your goal this year?
4. What form do you need to turn in4. What form do you need to turn in
PRIOR to receiving your log in andPRIOR to receiving your log in and
password in the NutE?password in the NutE?
Click on the HELP Icons
SU & Troop Manuals
Call Your SU Fall Product Sale Manager
Motivate girls to
as a team and
You are the key
to the success of
the Fall Product