SERVICE UNIT MANAGER
MEETING
Communications
Donna Lindsay
Interactive Marketing Manager
dlindsay@gscsnj.org
Holiday Closing Dates
• November 27, 28 & 29
– We will reopen on Monday, December 2

• December 24-January 1
– We will reo...
Communications & Retention
• Print and online resources to support a
variety of volunteer roles
• Inspiring stories from t...
Questions?
Please send all questions to
dlindsay@gscsnj.org
Product Program
Angela Joyner
Director Product Program
ajoyner@gscsnj.org
Product Program
5 skills girls learn

1.
2.
3.
4.
5.

Goal Setting
Decision Making
Money Management
People Skills
Business...
Product Program
Cookie Program and Financial Literacy Program

For more about these and other badges girls can earn as Gir...
Product Programs
How You Can Help!

1. Educate girls and their guardians about
the program
2. Encourage troops to start th...
Questions?
GSLE – Girl Scout Leadership
Experience

Kimberly Reed
Director, GSLE
kreed@gscsnj.org
Council Sponsored Programs
Council Sponsored Programs
Council Sponsored Programs
GSLE & Me Monthly Chat
4th Tuesday of the Month
7:00 p.m.

November 26th
Cookie Program…
More than selling cookies
Girl Awards and Retention
Bronze
Silver
Gold
How can we retain older girls in Girl
Scouts?
• Engaging girls at a younger age in Take
Action projects proves to be an
ef...
How can service units support the
award prerequisites?
• The journey is the award
prerequisite, find ways to make it
acces...
How can you support Take Action
Award projects in your service unit?
• Recruit awards advisors.
• Recruit regional advisor...
GSCSNJ Statistics
350
300
250
200
Gold

150

Silver

100

50
0
2008

2009

2010

2011

2012
The Awards Team
Bronze - Morgan Landes mlandes@gscsnj.org

Silver LyndseyHerman lherman@gscsnj.org
Kerry Camerer kcamerer@...
Questions?
Program Department –
Camp Pathway
Vicky Allen
Camp Program Manager
vallen@gsccnj.org
What do these have in common?
Need a hint?
Answer
The outdoors,
camp and
transforming lives.
Retention
Synonyms:

Antonyms:

confinement

freedom

detention

liberation

withholding
But that’s more how
people want t...
Challenge :
Can you think

of a positive synonym
for retention?
Challenge met!

Here’s what we know:
In 2013, GSCSNJ had a 7% decrease in
its retention rate…..
YET

Memory

1509 girls in...
What do we do at camp?

We build confidence.
How do we do it?

Confidence in one’s abilities is a transferable skill.
A gi...
Girls learn to do things
they thought they could
not do and
recognize their strengths.
Girls getting to have these positiv...
Being at camp
provides the
“things’
that children
want.
Our commitment to
the future:
GSCSNJ will offer camp
programs that...
Questions?
Membership & Community
Development
Andrea Miller
Director, Membership
Services & Community
Development
amiller@gscsnj.org
2014 Membership
• 13,401 Girls
• 8,305 Adults

+ 5.6%
+ 7.5%

21,706 Total Members
+ 6.3%
2014 Retention
• 51% Girls
• 60% Adults

11,242
6,675

54%
17,917 Members
The Big Number

14,684
THANK YOU!
Questions?
Recruitment & Retention

Lori Wolfhope
Manager, Volunteer
Recruitment & Retention
lwolfhope@gscsnj.org
Volunteer Intake Process
- Processed in 24 hours

- Call for your interview
Membership Chat
Webinar
- Weekly webinar for new leaders
• Thu, Nov 7, 2013 7:00 PM - 8:00 PM EST
• https://www3.gotomeeti...
New Members
Registering on line
- RR receives list weekly
- Works with Service Unit to place
Questions?
Learning Services
Bonnie Kelly
Manager, Learning Services
bkelly@gscsnj.org
Girl Scouting 102
Service Unit Orientation
• Many new volunteers are coming on
board!
• Please help the new volunteers con...
Facilitating Adult Learning
• Learn how to present information to adults in an
engaging and interactive way
• Gain confide...
S.T.E.M. 1.0

• Learn how to do Science activities with the girls!
• Saturday, March 22
• Site: Camden County Community Co...
I can‟t wait to recognize the
amazing GSCSNJ volunteers !
•
•
•
•
•

New membership initiative
High School girls in underserved areas
Deliver STEM activities in a Girl Scout atmosp...
Questions?
Contact
Martha Brasby, mbrasby@gscsnj.org
or
Stephanie Fowle, sfowle@gscsnj.org
or
Bonnie Kelly, bkelly@gscsnj....
CES

• Marsha Susko
• CES Manager
• msusko@gscsnj.org
Tips for a Successful Registration
Experience
• General Guidelines
– Stop and Read
– Call or email before you reach your b...
Tips for a Successful Registration
Experience
• Membership
– Try to set up your initial account with the
information you p...
Tips for a Successful Registration
Experience
• Programs and Trainings
Login to your account before searching
Enter CTL+F5...
Questions?
Contact the eBiz help desk
ebizhelp@gscsnj.org or call
800-582-7692 ext. 288
FUND DEVELOPMENT
Steph Miller
FD Specialist
smiller@gscsnj.org
Thank You!
• “Awesome Volunteer” signs available!
• Could be given to new leaders, used as an
award, or a big “THANKS!” to...
Questions?
Finance Department
Jeannie Hauck
Troop Finance Associate
jhauck@gscsnj.org
(856)795-1560 Ext. 317
What Is The Financial Summary
• The GSCSNJ Troop Financial Summary
form itemizes the troop or service unit
income and expe...
Why Is The Financial
Summary Important
• Gives leaders, parents and girls an opportunity to
review the year‟s troop financ...
How We Use The Annual Troop
Financial Summary
• A tool to help girls and parents understand how
the troop funds are being ...
The Annual Troop Financial
Summary Includes:
• A detailed account summary of all the income
and expenses throughout the Gi...
How To Complete The Annual
Troop Financial Summary
• Use the report like a checkbook register and start
entering transacti...
When Is The Financial Summary
Due
• Submit your completed financial summary
along with your most recent bank statement
to ...
Troop Best Finance Practices
• Keep a file with all your troop
receipts, bank statements, bank
deposit/withdrawal slips an...
Finance Summary Form
GSCSNJ Troop Financial Summary
TROOP

Service Unit:

LEADERS

Person Completing Summary:

Girl Scout ...
Questions?
Retail Operations
Tina Aquilino
Director of Retail
Operations
Taquilino@gscsnj.org
Retail- Starter Kits
Level:

Includes all uniform components for each level:

Price:

Daisy

Vest or Tunic

$50.00

Browni...
Retail- New Website
•

GSCSNJ partnered their web store with GSUSA
– More available stock
• Web orders are pulled from Cor...
Questions?
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2013 November SUM Meeting

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  • Hello Service Unit Managers, this is Donna Lindsay, Interactive Marketing Manager presenting on behalf of the Communications Department.
  • Please take note of our holiday closing schedule for November and December.
  • The communications department works to support our current volunteers by providing them with the resources they need to be successful role models. We provided resources online and in print for a variety of volunteer roles.GSCSNJ is always looking for volunteers who are willing to be featured on our blog and for possible future engagements. If you know of a volunteer to spotlight, please contact the communications department. We are especially interested in collecting unique volunteer stories that showcase the diversity of our volunteers. The episodic volunteer, the young adult or alumnae, the father, the grandparent and more.We believe in teamwork, helps other departments in the development of their interactive strategies to create and engaging volunteer experience, recognize volunteer achievements, streamline volunteer process and more.
  • Girl Scout Product Program Activities, such as the Girl Scout Cookie Program and the selling of nuts and/or magazines provides important ingredients for leadership by helping girls develop five key skills: Goal Setting, Decision Making, Money Management, People Skills and Business Ethics. Goal Setting activities allow girls to set sales goals and, with their team, create a plan to reach them. This matters because girls need to know how to set and reach goals to succeed in school, on the job, and in life. Through Decision Making girls decide where, when and how to market the products they sell, and what to do with their earnings. This matters because girls must make many decisions, big and small, in their lives. Learning this skill helps them make good ones.Girls develop Money Management skills by creating a budget, taking orders, and handling customers’ money. This matters because girls need to know how to handle money—from their lunch money to their allowance to (someday) their paycheck. Girls develop People Skills by talking (and listening!) to their customers, as well as learning how to work as a team with other girls. This matters because ithelps them do better in school (on group projects, on sports teams, and on the playground) and, later, at work. Business Ethics skills are developed when girls act honestly and responsibly during every step of their product sale activity. This matters because employers want to hire ethical employees—and the world needs ethical leaders in every field.
  • Girl Scout Product Program Activities are as traditional as apple pie, especially the Cookie Program. Last year, over 5,000 girls participated in the Magazine & Nut Program and over 15,000 girls participated in the Cookie Program. At the beginning of each Girl Scout year, girls should begin setting goals and discussing how both product programs can help raise funds to support the girl’s activities for the year.In addition, the girls can decide on which Cookie Business and Financial Literacy badges they will work on to home their skills in preparation for both product programs.To learn more about these and other badges girls can earn as Girl Scouts, see the Badge Finder at forgirls.girlscouts.org/badges.
  • Girl Scout volunteers play an important role in communicating and reinforcing the benefit of product program activities to other leaders, parents/guardians and girls. Start planning early! Encourage troops/girls to register by October 1st. Girls will need time to organize, meet, and plan for the upcoming year.Product Program is bigger than a cookie or candy item! While it is the primary way troops and council raise much needed funds, it is a well established, and organized PROGRAM! This program teaches girls REAL life skills so learn as much as you can about the program and make it fun for the girls. More than any other program, the majority of Girl Scouts have fond memories of their experience selling Girl Scout Cookies. Adults can coach girls through their product program experience by using three processes to help them develop leadership skills:Girl-led: Girls play an active part in figuring out the what, where, when, how, and why of their activities. They lead the planning and decision-making as much as possible.Learning by doing: Girls engage in continuous cycles of action and reflection that result in deeper understanding of concepts and mastery of practical skills.Cooperative learning: Girls work together toward shared goals in an atmosphere of respect and collaboration that encourages the sharing of skills, knowledge, and learning.While we all know that product program activities are the primary source of funding are very aware that product program activities
  • Council sponsored programs are a great resource to troops, families and girls. In 2013-2013 our council offered close to 450 program events with over 300 being implemented. The main reason our program events are cancelled is due to low registration. Many girls and families do not realize they can attend any of our programs offered even if their troop is not attending. Individual girls are ALWAYS welcome! Last year over 13,000 girl spaces were filled in council program. WOW!
  • Council programs vary from STEM – science, technology, engineering, and math – program to outdoor experiences to culinary and season activities. We hold annual events like our Girl Leadership Summit which continues to grow and serve our Older girls with the chance to interact with their peers in sessions like College 101, Interview Savvy, Behind the Ballot, Screenwriting and more! Girls also get a chance to meet our Women of Distinction and participate in a Career Café.
  • We also offer many travel opportunities for all level in Girl Scouting. From walking tours, ski trips, rafting adventures to travel to London & Paris…the opportunities are endless. It’s our 3rd year for offering the trip to Walt Disney World in Orlando, Florida for Cadettes, Seniors, and Ambassadors to participate in Disney Youth Education Workshops. Girls in our council also have the opportunity to participate in special travel opportunities from GSUSA like the Girls’ World Forum in 2012, the Girl Scout Leadership Institute which occurs during the National Convention, and Destinations – GSUSA’s annual national and international travel programs. Again, all of the opportunities are OPEN to individual girls as well as troops.
  • Please encourage the volunteers in your area to participate in our monthly – GSLE & Me Chat. In November we will focusing on the Cookie Program and how it is MORE than just selling cookies. I look forward to chatting with our members about the valuable program opportunities our annual cookie program provides.
  • Girl Awards and Retention: Bronze, Silver, and Gold
  • As per GSUSA, engaging girls at a younger age in Take Action projects proves to be an effective retention tool and Juniors who have earned the Bronze Award are more likely to earn higher awards.
  • Since the journey is the award prerequisite, find ways to make it accessible to girls. This can be accomplished by offering the level appropriate Journey as a series within your service unit or by promoting the council sponsored Journey series or encouraging attendance at a Journey Jumpstart to get ideas and inspiration to complete a Journey.
  • Recruit volunteers to act as awards advisors or regional advisors. The regional advisor is a new position that is perfect for an experienced advisor who is willing to share their expertise. Assist girls with community mapping locally and globally, recognize and celebrate all award levels to promote progression and alert local media sources of all Take Action success stories.
  • This chart shows the Silver and Gold Awards that have been earned by the Girl Scouts of GSCSNJ. This represents a total of 1,275 Silver and 512 Gold Awards.
  • Your awards team is ready to assist you and can guide you through the process, our team includes Bronze: Morgan Landes;Mlandes@gscsnj.orgSilver: Lyndsey Herman;Lherman@gscsnj.org ; KerryCamerer;Kcamerer@gscsnj.org;Gold: Rona Whitehead; Rwhitehead@gscsnj.orgAdmin Support: Kate Mixon;Kmixon@gscsnj.org
  • Good evening Everyone, I hope you are doing well. I am happy to share that our membership efforts are yielding good results.
  • Here are our numbers as of November 4th. Overall we are experiencing a 6.3% increase over same time last year.
  • Our retention percentages look good. Last year this time our retention rates were 45% girl and 53% adult.
  • Yes! Our big number keeps decreasing. This number represents the number of members registered last year that still have not registered for this year. This number does not include girls who were in 12th grade last year.
  • THANK YOU for all your recruitment and retention efforts!
  • Good news! Many new volunteers are coming on board! They are completing GS 101 online and are looking for GS 102 in their service units. Please help them through the process of being a Leader by scheduling GS 102 as frequently as possible. As always, if you need help let us know.
  • Good news! Many new volunteers are coming on board! They are completing GS 101 online and are looking for GS 102 in their service units. Please help them through the process of being a Leader by scheduling GS 102 as frequently as possible. As always, if you need help let us know.
  • Good news! Many new volunteers are coming on board! They are completing GS 101 online and are looking for GS 102 in their service units. Please help them through the process of being a Leader by scheduling GS 102 as frequently as possible. As always, if you need help let us know.
  • Greetings!
  • Good news! Many new volunteers are coming on board! They are completing GS 101 online and are looking for GS 102 in their service units. Please help them through the process of being a Leader by scheduling GS 102 as frequently as possible. As always, if you need help let us know.
  • Our next session of Facilitating Adult Learning will be held on Saturday, November 16 at Pitman United Methodist Church. At this course you will learn how to engage adults by understanding how they learn. Although Girl Scouting 102 is meant to be an informal training, we recommend that the GS 102 facilitators take this course.
  • What is STEM 1.0? First, STEM is Science, Technology, Engineering and Math. This event is a day of workshops where you will experience hands on activities that you can then share with your girls! This photo was taken at STEM 1.0 just after a rocket was launched. How cool is that?
  • Have you been thinking about all of the wonderful things the volunteers in your service unit have done in the past year? Recognition is a key part of volunteer retention.
  • I’d like to introduce you to a new membership initiative that focuses on high school girls.  It’s called Imagine Your STEM Future.  Research has shown that girls like STEM activities but are not going into STEM careers.  We will deliver STEM experiments as well as career exploration and other hands on activities from the GirlTopia and Bliss Journeys.  Why career exploration?  Because the job market for STEM careers is growing and they pay well!  Learning Services will be setting up Program Facilitator trainings soon.  If you are interested in supporting this initiative please let Martha, Stephanie or me know.  
  • As always, if you have any questions or concerns please contact the Learning Services Team.
  • Goodevening everyone – this is Marsha Susko and I am the manager of the ces department and tonight I was asked to talk a little about how to make the registration process smoother and less stressful.
  • eBiz is our on-line registration system for both membership and program/training registration. We are aware that the new upgrade can at times cause frustration for our volunteers. There are issues with the system that GSUSA and their vendor are working to fix daily. Many of the issues are intermittent and we try communicate this info to the visitors to our site. But our experience is that those who do not take the time to read end of being the most frustrated. We often receive calls from people who are at their wits end from frustration. We strongly encourage anyone experiencing difficulties to either email us or call us so that we can assist. We now have a new email address – all former email addresses will be redirected to the one address for faster service. Our contact information is ebizhelp@gscsnj.org or 800-582-7692 ext. 288 and is on the website. If you email us please provide details of the problem you are encountering so that we may resolve the issue as quickly as possible.
  • The system is supposed to identify you the first time you set up your login based on the information already in the database. Examples of Things that throw it off are using a nickname when you used your full name previously (or vice versa) or entering your new address if you have very recently moved. By trying to remember what we have on file you can avoid having a duplicate record created. Should the system prompt you to create a login without first directing you to your email for the activation link please stop and call the ebiz help desk.
  • If you know what you are looking for you can enter a partial title in the search bar on the upper right corner – ie Overnight for Outdoor 102 Overnight AdventuresYou can also use the filter on the left hand side of the screen to search by date ranges, grade level, geographic location and more!
  • While I know that I haven’t covered every problem a person may encounter, I hope what you all come away with is to encourage parents and leaders to reach out to the ebiz help desk – we are there to help!Thank you and goodnight.
  • 2013 November SUM Meeting

    1. 1. SERVICE UNIT MANAGER MEETING
    2. 2. Communications Donna Lindsay Interactive Marketing Manager dlindsay@gscsnj.org
    3. 3. Holiday Closing Dates • November 27, 28 & 29 – We will reopen on Monday, December 2 • December 24-January 1 – We will reopen on Thursday, January 2
    4. 4. Communications & Retention • Print and online resources to support a variety of volunteer roles • Inspiring stories from the girls/troops and volunteer experiences • Development of interactive ideas to support multiple departments in their support of all of you – webinars, resources, and more
    5. 5. Questions? Please send all questions to dlindsay@gscsnj.org
    6. 6. Product Program Angela Joyner Director Product Program ajoyner@gscsnj.org
    7. 7. Product Program 5 skills girls learn 1. 2. 3. 4. 5. Goal Setting Decision Making Money Management People Skills Business Ethics
    8. 8. Product Program Cookie Program and Financial Literacy Program For more about these and other badges girls can earn as Girl Scouts, see the Badge Finder at forgirls.girlscouts.org/badges.
    9. 9. Product Programs How You Can Help! 1. Educate girls and their guardians about the program 2. Encourage troops to start their Girl Scout year in October 3. Understand the program side of the sale
    10. 10. Questions?
    11. 11. GSLE – Girl Scout Leadership Experience Kimberly Reed Director, GSLE kreed@gscsnj.org
    12. 12. Council Sponsored Programs
    13. 13. Council Sponsored Programs
    14. 14. Council Sponsored Programs
    15. 15. GSLE & Me Monthly Chat 4th Tuesday of the Month 7:00 p.m. November 26th Cookie Program… More than selling cookies
    16. 16. Girl Awards and Retention Bronze Silver Gold
    17. 17. How can we retain older girls in Girl Scouts? • Engaging girls at a younger age in Take Action projects proves to be an effective retention tool.* (GSUSA) • Juniors who have earned the Bronze Award are more likely to earn higher awards.* (GSUSA)
    18. 18. How can service units support the award prerequisites? • The journey is the award prerequisite, find ways to make it accessible to girls. • Offer the level appropriate Journey as a series within your service unit. • Promote the council sponsored Journey series. • Encourage attendance at a Journey Jumpstart to get ideas and inspiration to complete a Journey.
    19. 19. How can you support Take Action Award projects in your service unit? • Recruit awards advisors. • Recruit regional advisors. • Assist girls with community mapping locally and globally. • Recognize and celebrate all award levels to promote progression! • Alert local media sources of all Take Action success stories.
    20. 20. GSCSNJ Statistics 350 300 250 200 Gold 150 Silver 100 50 0 2008 2009 2010 2011 2012
    21. 21. The Awards Team Bronze - Morgan Landes mlandes@gscsnj.org Silver LyndseyHerman lherman@gscsnj.org Kerry Camerer kcamerer@gscsnj.org Gold – Rona Whitehead rwhitehead@gscsnj.org Admin Support – Kate Mixon kmixon@gscsnj.org
    22. 22. Questions?
    23. 23. Program Department – Camp Pathway Vicky Allen Camp Program Manager vallen@gsccnj.org
    24. 24. What do these have in common? Need a hint?
    25. 25. Answer The outdoors, camp and transforming lives.
    26. 26. Retention Synonyms: Antonyms: confinement freedom detention liberation withholding But that’s more how people want to feel.
    27. 27. Challenge : Can you think of a positive synonym for retention?
    28. 28. Challenge met! Here’s what we know: In 2013, GSCSNJ had a 7% decrease in its retention rate….. YET Memory 1509 girls in 2013 vs. 1499 girls in 2012 1191 slots in 2013 Ownership vs. 1171 slots filled in 2012 Camp works!
    29. 29. What do we do at camp? We build confidence. How do we do it? Confidence in one’s abilities is a transferable skill. A girl begins to think, “Well, if I can do that, then I can probably do this too……”
    30. 30. Girls learn to do things they thought they could not do and recognize their strengths. Girls getting to have these positive experiences, remain in Girl Scouts. They are retained. They have retained memories, friendships, and success.
    31. 31. Being at camp provides the “things’ that children want. Our commitment to the future: GSCSNJ will offer camp programs that include life lessons while imparting fun, imagination and the joy of anticipation. Camp offers something to be excited about!
    32. 32. Questions?
    33. 33. Membership & Community Development Andrea Miller Director, Membership Services & Community Development amiller@gscsnj.org
    34. 34. 2014 Membership • 13,401 Girls • 8,305 Adults + 5.6% + 7.5% 21,706 Total Members + 6.3%
    35. 35. 2014 Retention • 51% Girls • 60% Adults 11,242 6,675 54% 17,917 Members
    36. 36. The Big Number 14,684
    37. 37. THANK YOU!
    38. 38. Questions?
    39. 39. Recruitment & Retention Lori Wolfhope Manager, Volunteer Recruitment & Retention lwolfhope@gscsnj.org
    40. 40. Volunteer Intake Process - Processed in 24 hours - Call for your interview
    41. 41. Membership Chat Webinar - Weekly webinar for new leaders • Thu, Nov 7, 2013 7:00 PM - 8:00 PM EST • https://www3.gotomeeting.com/ojoin/230492998/2000000000 00919636 • Webinar ID: 230-492-998 • • Thu, Nov 14, 2013 7:00 PM - 8:00 PM EST • https://www3.gotomeeting.com/ojoin/235595654/2000000000 00919636 • Webinar ID: 235-595-654
    42. 42. New Members Registering on line - RR receives list weekly - Works with Service Unit to place
    43. 43. Questions?
    44. 44. Learning Services Bonnie Kelly Manager, Learning Services bkelly@gscsnj.org
    45. 45. Girl Scouting 102 Service Unit Orientation • Many new volunteers are coming on board! • Please help the new volunteers connect with your Service Team and feel supported • If you need help please contact us
    46. 46. Facilitating Adult Learning • Learn how to present information to adults in an engaging and interactive way • Gain confidence in public speaking • Recommended for all Girl Scouting 102 Facilitators • November 16, 10-5 at Pitman United Methodist Church • For more information contact the Learning Services Team
    47. 47. S.T.E.M. 1.0 • Learn how to do Science activities with the girls! • Saturday, March 22 • Site: Camden County Community College
    48. 48. I can‟t wait to recognize the amazing GSCSNJ volunteers !
    49. 49. • • • • • New membership initiative High School girls in underserved areas Deliver STEM activities in a Girl Scout atmosphere Career Exploration – STEM career market growing! Linked to Bliss and GirlTopia Journeys
    50. 50. Questions? Contact Martha Brasby, mbrasby@gscsnj.org or Stephanie Fowle, sfowle@gscsnj.org or Bonnie Kelly, bkelly@gscsnj.org
    51. 51. CES • Marsha Susko • CES Manager • msusko@gscsnj.org
    52. 52. Tips for a Successful Registration Experience • General Guidelines – Stop and Read – Call or email before you reach your boiling point – WAY BEFORE! This not this
    53. 53. Tips for a Successful Registration Experience • Membership – Try to set up your initial account with the information you provided previously – Stop if you are prompted for a login before being directed to a link emailed to you – Stop if you do not see your family or troop once you have successfully logged in – Call or email the ebiz help desk
    54. 54. Tips for a Successful Registration Experience • Programs and Trainings Login to your account before searching Enter CTL+F5 if you should see the pre-requisite symbols next to everyone‟s name Use the search bar on the upper right Use the filters on the left to fine tune a general search
    55. 55. Questions? Contact the eBiz help desk ebizhelp@gscsnj.org or call 800-582-7692 ext. 288
    56. 56. FUND DEVELOPMENT Steph Miller FD Specialist smiller@gscsnj.org
    57. 57. Thank You! • “Awesome Volunteer” signs available! • Could be given to new leaders, used as an award, or a big “THANKS!” to someone who has made a difference in your SU • Signs will be available at the end of tonight‟s meeting – please see your R&R team!
    58. 58. Questions?
    59. 59. Finance Department Jeannie Hauck Troop Finance Associate jhauck@gscsnj.org (856)795-1560 Ext. 317
    60. 60. What Is The Financial Summary • The GSCSNJ Troop Financial Summary form itemizes the troop or service unit income and expenses for the year. • GSUSA requires all Girl Scout councils to maintain records of all troop funds and bank account numbers. • The financial summary must be completed by all troops and service units annually.
    61. 61. Why Is The Financial Summary Important • Gives leaders, parents and girls an opportunity to review the year‟s troop finances. • Gives girls the opportunity to set financial goals and learn money management, a key part of the Girl Scout Leadership Experience. • Gives GSCSNJ a record of all funds and bank accounts so we can maintain accurate records as set forth by GSUSA. 61
    62. 62. How We Use The Annual Troop Financial Summary • A tool to help girls and parents understand how the troop funds are being spent. • To hold troops accountable for accurate financial reporting. Troop bank account signers are held responsible for maintaining clear accounting standards and practices. • To confirm bank account information and itemize income and expenses during the Girl Scout year.
    63. 63. The Annual Troop Financial Summary Includes: • A detailed account summary of all the income and expenses throughout the Girl Scout year for your troop or service unit. • A balance of funds after each transaction. • An explanation for each transaction into and out of the troop bank account. • The most recent bank statement. • NOTE: Don‟t attach all your income and expense receipts to the summary. Keep them with your troop or service unit records.
    64. 64. How To Complete The Annual Troop Financial Summary • Use the report like a checkbook register and start entering transactions as soon as you start meeting for the year. • Enter each troop income and expense dollar amount in the appropriate column as they occur. • Calculate the balance after each transaction in column H on the spreadsheet. • Write an explanation for each transaction in the “Detail” column on the spreadsheet. • Balance your summary with your bank statement each month.
    65. 65. When Is The Financial Summary Due • Submit your completed financial summary along with your most recent bank statement to your service unit treasurer by June 15th for review. • Service unit treasurers submit all the troop financial summaries to GSCSNJ attention Jeannie Hauck by June 30th. • Note To Leaders and Service Unit Treasurers: Keep a copy of your completed troop financial summary with your troop records.
    66. 66. Troop Best Finance Practices • Keep a file with all your troop receipts, bank statements, bank deposit/withdrawal slips and troop financial summary. • Share and review your GSCSNJ Troop Financial Summary with the troop girls and parents on a regular basis (monthly, bimonthly, or quarterly). • Include girls on all financial decisions.
    67. 67. Finance Summary Form GSCSNJ Troop Financial Summary TROOP Service Unit: LEADERS Person Completing Summary: Girl Scout Year _ _ _ _ - _ _ _ _ Bank: Account #: Please attach a copy of the troop's most recent banking statement and the Troop Trip Log and return to your Service Unit Treasurer by July 15th. INCOME: EXPENSES: A. List all troop dues collected. Include GSUSA membership registration in this column. D. QSP/nuts and cookie funds paid to council. B. List all monies collected for the council product sales; QSP/nuts and cookies. E. All expenses for program: ceremonies, special events, service projects, craft supplies, trainings, C. All other monies collected through fund raising activities, donations, etc. (Important: insert beginning checkbook balance in column "H" etc. Expenses related to all troop trips, including camp, should be listed here. Explain all other income in comments column. F. All official insignia, recognitions, patches, handbooks, sashes, vests or other uniform pieces. G. List all other expenses in this column. Explain in comments column. H. This column keeps the running balance. LAST ENTRY SHOULD MATCH CHECKBOOK BALANCE. INCOME B A Date Deposit, Debit, or Check# Troop Dues & GSUSA Registration C Product Program EXPENSES F Insignia, D Product Program All Other Income E Program Supplies, Camp & Trips G Recognitions & GSUSA Registration Fees H Beginning Balance All Other Expenses $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Totals $ - $ (total income): $ $ - $ $ (total expenses): $ - $ $ - - - Note: This is a report of transactions executed through the troop checking account; Board policy directs troops to deposit all funds into a bank account and to submit an annual report. DUE: July 15 of each year to the Service Unit Treasurer DUE: July 30 of each year to GSCSNJ *It is understood that the balance on this form may not match the balance on the troop's most recent bank statement because of checks that have not been deposited, and because there may be more recent activity than is covered by the bank statement.* Please attach only your most current bank statement! Details
    68. 68. Questions?
    69. 69. Retail Operations Tina Aquilino Director of Retail Operations Taquilino@gscsnj.org
    70. 70. Retail- Starter Kits Level: Includes all uniform components for each level: Price: Daisy Vest or Tunic $50.00 Brownie Vest Sash Junior Vest Sash Cadette Vest Sash Senior Flag Patch, Council ID, Troop Numerals, Insignia Tab, Membership Pin, WAGGGS Pin, Girl’s Guide to Girl Scouting Binder & Free Bag $52.00 $42.00 $53.00 $43.00 $57.00 $44.00 Vest $57.00 Ambassador/ Sash $44.00
    71. 71. Retail- New Website • GSCSNJ partnered their web store with GSUSA – More available stock • Web orders are pulled from Corporate Distribution Center – More Sales/Promotions • GSUSA runs many „online only‟ sales. This sale price can offset the price of shipping that is now required for all web orders • “Monday Madness” – special sales run on Monday only. – For example, one week was ½ price on Cookie jar and Cookie Glasses set – Unfortunately, Juliette‟s Closet gift cards can only be used in-store – Phone orders can be placed with the Newfield location (856) 697-2119
    72. 72. Questions?

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