Illinois performance reporting system update 4.26.13
4/26/13Illinois Budgeting For Results Commission
Budgeting for ResultsPerformance management Program budge0ng Zero-‐based budge0ng
3 Program-specific performance data is at theheart of Budgeting for Results (BFR).To move BFR forward we need to be able togather vast amounts of program-level datafrom over 400 diverse programs spread acrossmore than 90 state agencies, authorities,boards and commissions.Existing performance measurement efforts are:• Program-specific• Not constant over time• Not consistent across the board• Not tied to statewide outcomes
Illinois Budgeting for Results§ Currently 60+ across state government§ Organized by outcome group§ High-level people in agencies§ Diverse group§ Knowledgeable about programs and budgets§ Responsible for identifying indicators§ Responsible for performance reporting§ Responsible for change management within agency4
Illinois Budgeting for Results 6Area Outcome DefinitionEducation Improve School Readiness andStudent Success for AllIncrease percentage of Illinoisans equipped with skills and knowledgeneeded for postsecondary and workforce success.EconomicDevelopmentIncrease Employment &Attract, Retain and GrowBusinessesClose the opportunity gap in Illinois by ensuring the labor force has theskills necessary to meet the needs of employers and maximize earningpotential. Increase business investment and entrepreneurship in Illinois.Public Safety Create Safer Communities Reduce incidents of death, violence, injury, exploitation and fraud.Improve Infrastructure Improve the condition of infrastructure to protect citizens and supportcommerce.Human Services Meet the Needs of the MostVulnerableEnsure all residents—but particularly children, the elderly, and personswith disabilities—are able to experience a quality life by meeting basicliving needs, and providing protection from abuse and discrimination.Increase Individual and FamilyStability and Self-SufficiencyReduce demand on the human service system by providing services tohelp individuals and families better support themselves.Healthcare Improve Overall Health ofIllinoisansLower health care costs by improving the health of Illinoisans.Environment andCultureStrengthen Cultural &Environmental VitalityStrengthen and preserve our natural, historic, and cultural resources tomake Illinois a more attractive place for people to visit, live and work.Government Services Support Basic Functions ofGovernmentImprove the basic infrastructure of state government and provide thetools necessary to operate more efficiently and achieve statewideoutcomes.
Existing performance metric datasolutions deployed by the state are notsufficient to the task.Existing performance reporting solutionslack sufficient analytic capacity anduser-friendly interfaces to meet BFRneeds.8
Illinois Budgeting for Results• IPRS is planned to incorporate• data collection• analysis• presentation• The first IPRS component – data collection – wasdeployed earlier this month• We held online training sessions for GOMB/CROs• This component uses MS SharePoint with SQL Serverdatabase• Each agency enters program data via a web formIllinois Performance Reporting System (IPRS)9
Agency Division/BureauProgram Group Program Program ProgramProgram
Illinois Budgeting for ResultsBUDGETING FOR RESULTS• Agencies will enter program descriptions into IPRSby April 26 (today)• Agencies will submit program-level indicators toGOMB for review, and enter by end of May• Agencies will begin collecting and enteringprogram-level performance data into IPRS duringQ1 FY14IPRS phase one: performance data13
Illinois Budgeting for ResultsBUDGETING FOR RESULTS• FastTrack is developing data analytics methodology• This essentially involves outcomes-based programevaluation based on evidentiary research andinternal data• The capability to support this analysis should beincorporated into IPRS at a later stage• In addition, a “dashboard” capability needs to bebuilt for public presentation of BFR information• These enhancements will require the acquisition ordevelopment of additional technology componentsFuture IPRS phases: data analysis and presentation14
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