The Secret to Project
Management for the
Creative Studio

Daniel Schutzmith
WHO AM I?
www.graphicdefine.org
www.choppingblock.com
School of
VISUAL ARTS
What is Project
Management?
Project Management Defined

Project Management
is the discipline of organizing
and managing resources so
they deliver all ...
Project Management Defined




           Scope
Project Management Defined




             Time
Project Management Defined




              Cost
Why Do We
 Use Project
Management?
Why Project Management?

Advantages
• saves money
• less stress
• empowers staff
• confirms work ethics
• makes repeat cus...
Why Project Management?

Why It Can Fail
• incomplete plan
• poor organization
• lack of defined roles
• dependency on one...
Project
Phases
Project Phases




                 4 D’s
Project Phases


1. Discovery
Project Phases


1. Discovery
2. Design
Project Phases


1. Discovery
2. Design
3. Develop
Project Phases


1. Discovery
2. Design
3. Develop
4. Deploy
Project Phases


Discovery
• Kick-off Meeting
• Project Planning
• Research
• Site Map
• Technical Specs
Project Phases




           WORKSHEET:
            Project
             Scope
Project Phases




           WORKSHEET:
           Scheduling
Project Phases


Design
• Wireframes / IA
• Use cases
• Design Comps &
  Revisions
• Interactive Design
Project Management Apps


    Microsoft Project




       Studiometry
Project Management Apps



        WORKSHEET:
          Project
        Management
         Software
Project Phases


Develop
• Programming
• Back-end & Front-end
• 3rd Party Integration
• Alpha & Beta Launch
• Testing
Project Phases




           WORKSHEET:
           Project Time
              Sheet
Project Phases


Deploy
• Launch
• Wrap-up Meeting
• Style Guide / Manual
Project Phases

Keep a Playbook
For every project log the total
hours, players, profit/loss, things
learned, strengths, we...
Project Phases
Staying
Organized
Staying Organized




     Organize All
       Papers
      and Files
Staying Organized




        Use Paper
         Folders
Staying Organized
Staying Organized




 Standardize File
    Structure
Staying Organized
Staying Organized




          WORKSHEET:
            Ways to
          Standardize
Staying Organized




         Organize
          Tasks
Staying Organized




        WORKSHEET:
    Personal Organizing
         Systems
Staying Organized




        Retaining
          Ideas
Staying Organized




          WORKSHEET:
           Idea Tools
When Shit
Goes Wrong
When Shit Goes Wrong




    Stay Focued
When Shit Goes Wrong




   Remain Calm
When Shit Goes Wrong




   Don’t Act Too
     Quickly
When Shit Goes Wrong




    Rely on Your
        Staff
When Shit Goes Wrong




   Don’t Play the
   Blame Game
When Shit Goes Wrong


   Realize that
  Something Will
    Have to be
    Sacrificed
When Shit Goes Wrong




        Make a
       Calculated
        Decision
Change
 Order
Change Order




         Make It
         Official
Change Order




         Get it in
         Writing
Change Order

Should Contain:
• specific change to be made
Change Order

Should Contain:
• specific change to be made
• cost to make the change
Change Order

Should Contain:
• specific change to be made
• cost to make the change
• additional time needed for
  the ch...
Change Order

Should Contain:
• specific change to be made
• cost to make the change
• additional time needed for
  the ch...
Change Order

Should Contain:
• specific change to be made
• cost to make the change
• additional time needed for
  the ch...
Project management
can be as easy as you
want to make it!
Presentation Slides
& Worksheets:

http://wv07.graphicdefine.org
Secret to Project Management for the Interactive Studio
Secret to Project Management for the Interactive Studio
Secret to Project Management for the Interactive Studio
Secret to Project Management for the Interactive Studio
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Secret to Project Management for the Interactive Studio

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As creatives we often have a very difficult time at planning our projects correctly. The result ends up being missed deadlines and missed opportunities which equate to time and money lost, as well as usually our morale. This presentation will provide a complete overview of what project management entails, will provide a deep demonstration of how a creative studio can successfully plan a project from start to finish, and will show the various paper and software based tools that can help studios ensure they keep an organized and excellent record of the complete life of the project.

Published in: Business, Technology
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  • Nice job of simplifying the process! PM is a key area where agencies struggle.
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  • Excellent. You've shown your credibility on presentation with this slideshow. This one deserves thumbs up. I'm John, owner of www.freeringtones.ws/ . Perhaps to see more quality slides from you.

    Best wishes.
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  • Great presentation. I have taken some of the structure graphics along with adapted to my startup

    Janie
    http://financejedi.com
    http://healthjedi.com
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Secret to Project Management for the Interactive Studio

  1. 1. The Secret to Project Management for the Creative Studio Daniel Schutzmith
  2. 2. WHO AM I?
  3. 3. www.graphicdefine.org
  4. 4. www.choppingblock.com
  5. 5. School of VISUAL ARTS
  6. 6. What is Project Management?
  7. 7. Project Management Defined Project Management is the discipline of organizing and managing resources so they deliver all the work required to complete a project within a defined scope, time, and cost constraints
  8. 8. Project Management Defined Scope
  9. 9. Project Management Defined Time
  10. 10. Project Management Defined Cost
  11. 11. Why Do We Use Project Management?
  12. 12. Why Project Management? Advantages • saves money • less stress • empowers staff • confirms work ethics • makes repeat customers
  13. 13. Why Project Management? Why It Can Fail • incomplete plan • poor organization • lack of defined roles • dependency on one person • scope creep • unclear objectives
  14. 14. Project Phases
  15. 15. Project Phases 4 D’s
  16. 16. Project Phases 1. Discovery
  17. 17. Project Phases 1. Discovery 2. Design
  18. 18. Project Phases 1. Discovery 2. Design 3. Develop
  19. 19. Project Phases 1. Discovery 2. Design 3. Develop 4. Deploy
  20. 20. Project Phases Discovery • Kick-off Meeting • Project Planning • Research • Site Map • Technical Specs
  21. 21. Project Phases WORKSHEET: Project Scope
  22. 22. Project Phases WORKSHEET: Scheduling
  23. 23. Project Phases Design • Wireframes / IA • Use cases • Design Comps & Revisions • Interactive Design
  24. 24. Project Management Apps Microsoft Project Studiometry
  25. 25. Project Management Apps WORKSHEET: Project Management Software
  26. 26. Project Phases Develop • Programming • Back-end & Front-end • 3rd Party Integration • Alpha & Beta Launch • Testing
  27. 27. Project Phases WORKSHEET: Project Time Sheet
  28. 28. Project Phases Deploy • Launch • Wrap-up Meeting • Style Guide / Manual
  29. 29. Project Phases Keep a Playbook For every project log the total hours, players, profit/loss, things learned, strengths, weaknesses, and so on. This will help you and your employees understand what projects you like and why.
  30. 30. Project Phases
  31. 31. Staying Organized
  32. 32. Staying Organized Organize All Papers and Files
  33. 33. Staying Organized Use Paper Folders
  34. 34. Staying Organized
  35. 35. Staying Organized Standardize File Structure
  36. 36. Staying Organized
  37. 37. Staying Organized WORKSHEET: Ways to Standardize
  38. 38. Staying Organized Organize Tasks
  39. 39. Staying Organized WORKSHEET: Personal Organizing Systems
  40. 40. Staying Organized Retaining Ideas
  41. 41. Staying Organized WORKSHEET: Idea Tools
  42. 42. When Shit Goes Wrong
  43. 43. When Shit Goes Wrong Stay Focued
  44. 44. When Shit Goes Wrong Remain Calm
  45. 45. When Shit Goes Wrong Don’t Act Too Quickly
  46. 46. When Shit Goes Wrong Rely on Your Staff
  47. 47. When Shit Goes Wrong Don’t Play the Blame Game
  48. 48. When Shit Goes Wrong Realize that Something Will Have to be Sacrificed
  49. 49. When Shit Goes Wrong Make a Calculated Decision
  50. 50. Change Order
  51. 51. Change Order Make It Official
  52. 52. Change Order Get it in Writing
  53. 53. Change Order Should Contain: • specific change to be made
  54. 54. Change Order Should Contain: • specific change to be made • cost to make the change
  55. 55. Change Order Should Contain: • specific change to be made • cost to make the change • additional time needed for the change
  56. 56. Change Order Should Contain: • specific change to be made • cost to make the change • additional time needed for the change • signatures of approval (client and you)
  57. 57. Change Order Should Contain: • specific change to be made • cost to make the change • additional time needed for the change • signatures of approval (client and you) • date
  58. 58. Project management can be as easy as you want to make it!
  59. 59. Presentation Slides & Worksheets: http://wv07.graphicdefine.org
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