Your SlideShare is downloading. ×
Use Of Technology To Modernize Your Law Practice
Upcoming SlideShare
Loading in...5
×

Thanks for flagging this SlideShare!

Oops! An error has occurred.

×

Introducing the official SlideShare app

Stunning, full-screen experience for iPhone and Android

Text the download link to your phone

Standard text messaging rates apply

Use Of Technology To Modernize Your Law Practice

809
views

Published on

An exploration of some of the many technologies that lawyers and law firms are employing to create a more modern and efficient practice.

An exploration of some of the many technologies that lawyers and law firms are employing to create a more modern and efficient practice.


0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total Views
809
On Slideshare
0
From Embeds
0
Number of Embeds
0
Actions
Shares
0
Downloads
0
Comments
0
Likes
0
Embeds 0
No embeds

Report content
Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

Cancel
No notes for slide
  • We Can Help here!
  • Transcript

    • 1. Use of Technology to Modernize Your Law Practice
      Presented by:
      Garrett P. LaBorde: glaborde@lawot.com
      Through:
      &
      Pensacola, Florida
      February 25, 2009
    • 2. Overview of Technologies Covered:
      The “Paperless Office”
      Practice & Case Management Systems
      Document Management
      Document Assembly
      Digital Dictation
      Hosted Programs/Software as a Service
      Smartphone/PDA’s
      Vista vs. XP
      Training Essentials
    • 3. The “Paperless Office”?
      What is it? Well, it’s a fiction! A misnomer!
      Why? It cannot fully be obtained!
      You will always have, produce/receive & even need hard copies.
      However, You will not cure an alcoholic by putting a bottle of whisky on his desk. Thus, it follows that, you will not cure a Law Office of paper by putting a printer on every Desk!
      Get rid of the Laser (or worse, Inkjet) printers on every desk.
      Put a scanner on every desk and have 1 or 2 networked printers/multifunction machines.
      You can (and should) control your Paper output & management.
    • 4. Getting “paper-light”
      Start by trading printers for scanners! Tomorrow.
      Get a Computerized Practice/Case Management System!
      Create a document policy (ie, no prints of drafts; no working copies of medicals, financials, expert reports, etc.)
      Scan Originals then Seal; Print only as needed
      (Eliminate hours wasted next to the copier)
      (e.g., exhibits received from Opp. Counsel or Expert)
      Host as much team/matter information as possible on your network, your PM system, on your Wiki, on your Intra-net. Heck even Online (Box.net)
      Why? Everyone has access to it; at the same time; from anywhere; no need for the “file”; increase productivity & concurrent work!
    • 5. ScanSnap Scanners:
      Fujitsu ScanSnap S500
      ($495.00)
      Output resolution: Up to 600 dpi
      Speed: (Color 150dpi, B&W 300dpi) : 18 pages per minute / 36 images per minute
      Paper Size: A4 to custom sizes
      Capacity of ADF: Up to 50 sheets
      Interfaces: USB 2.0
      vs.
      ScanSnap S300
      Mobile Scanner ($295.00)
      Adobe 8.0 Standard
      Included!! Plus OCR
    • 6. Practice & Case Management Systems
      ● Combines
      ▸calendaring/docketing
      ▸tickler functions
      ▸case information tracking,
      ▸address book functionality
      ▸conflict of interest searching, ▸document assembly capabilities
      ▸Palm and laptop portability
      ● Turn wasted time looking for case info and documents into billable time
      ● Avoid malpractice
      ● Look at Amicus Attorney, TimeMatters, PracticeMaster, PCLaw and ProLaw
      ● Don’t Practice Law Without One!
    • 7. Practice & Case Management Questions:
      How do I pick a practice or case management system?
      Who installs the case management system?
      Who will maintain the case management system?
      Is there a long learning curve with a case management system?
      See: Univ. of Florida Legal Technology Institute
      http://www.law.ufl.edu/lti/
    • 8. Document Management SoftwareWhy Law Firms Need It?
    • 9. Document Management Attributes
      Gives You A Secure & Scalable, Centralized Document Repository (accessible to all)
      Ease of Use & File Saving Policies Force ALL users to use it via a “Front End”
      Allows for document retrieval with advanced search capabilities.
      Precise Versioning Control
      Useful E-Discovery Tool
    • 10. 1) Document Repository
      Secure
      Scalable
      Centralized
      Concurrent access/input
      Remotely accessible
    • 11. 2) Policies Force ALL users to use it via a “Front End”
      Ease of use--> Quicker implementation
      Standardized Saving & Naming Policies
      Common Application Integration & Takeover
    • 12. 3) Document retrieval with advanced search capabilities.
      Scanning of all critical or shared documents
      Consistent Storage
      Reliable Searches for Forms, Documents, etc.
      OCR (optical character recognition) & text tagging
    • 13. 4) Precise Versioning Control
      Audit Trail
      Allows for version saving
      No more saving over the original, or storage eating successive document drafts.
      Tracks changes made to documents
      Full history of the document
    • 14. 5) Useful E-Discovery Tool
      Mitigate Legal, Ethical, Malpractice Risk
      Accurate Retrieval Mechanism
      Ability to Freeze Documents preventing changes
      Audit Trail so that any change or actions on a document (and its author) is forever recorded.
    • 15. Products
      Worldox GX
      iManage
      Docs Open
    • 16. Others
      ● Opened Ended vs. Close Ended
      ● Microsoft SharePoint is a DMS
      ● Most Practice Management Software include an Open Ended DMS
    • 17. Document Assembly
      Allows you to automate your document production and thereby significantly reduce the amount of time you spend drafting.
      Examples:
      -Routine & Repetitious pleadings; Estate Planning Docs;
    • 18. Products
      LexisNexis HotDocs
      Ghostfill
      Pathagoras
    • 19. Lexis-NexisHotDocsExample
      Demo: http://www.hotdocs.com/#
    • 20. HotDocs Data Entry Example
    • 21. Advantages of Document Assembly
      Accurate, Quick
      Small Learning Curve
      Links with Outlook and PM Software like Amicus Attorney and TimeMatters
      No Metadata Mishaps
    • 22. What is Meta Data?
      Word and WordPerfect files include metadata beyond their printable content, such as the original author's name, the creation date of the document, and the amount of time spent editing it. Unintentional disclosure can be awkward or even raise malpractice concerns.
    • 23. MetaData Mishaps
      SCO vs. DaimlerChrysler (Bank of America)
    • 24. Florida Guidance:
    • 25. Digital Dictation
      -Handheld/Desktop Dictation
      -Software Based Dictation
      -Web Based Dictation
    • 26. Products:
      ● Dragon Natural Speaking
      ▸Get Preferred ($199)
      ● Even Word has “some” Dictation Built into it.
      ● PhoneTag (fka. “Simulscribe” ($29.95)
      http://www.PhoneTag.com/
      Jott (Free)
      www.jott.com
    • 27. Dictation: Cool Product Alert!The Legal Array Microphone
      The Voice Tracker™ legal array microphone has benefits in several applications of interest to lawyers. The combination of applications makes the purchase of the Voice Tracker™ Legal Array Microphone a valuable investment:
      Certified Automatic Speech Recognition for Legal Dictation
      Meeting & Deposition Recording Microphone
      Audio and Video Legal Conferencing
      $249.99
      http://www.acousticmagic.com/industry-uses-legal.htmlhttp://www.acousticmagic.com/industry-uses-legal.html
    • 28. Past Problems
      No one would spend the time to train the software
      Was not accurate
      Bad Microphones
      (These barriers have largely been eliminated)
    • 29. Does it Work?
    • 30. Microphones
      Buy a good Headset!
      PlantronicsDSP 400 is $79.95
      http://www.plantronics.com/
    • 31. Hosted (Cloud) Computing:“Software as a Service”
      Online Program/Document Access
      Program maintained securely by 3rd Party
      Up-t0-Date Software, “Rented” from Vendor
      Fixed & predictable cost
      Most powerful examples:
      Hosted Exchange
      Hosted Sharepoint
    • 32. Hosted Exchange
      • Exchange & Outlook Software provided for low Monthly Fee
      • 33. Hardware Purchase: Workstations, NOT Dedicated Mail Servers
      • 34. Full support & Auto-upgrade
      • 35. Cost comparison:
      • 36. Exchange Server 2007 (25 users)= $5,000-$6,000 Alone!
      • 37. Hosted Exchange: about $15/mailbox!
    • Hosted Sharepoint
      Collaborate via the Web
      Share Files, Contact Lists
      Share Calendars, Tasks
      Group Document storage
      Intranet, Extranet
      Blogs, wikis, etc..
    • 38.
    • 39. Smartphones
      • BlackBerry
      • 40. Smartphones (Palm)
      • 41. Smartphones (Windows Mobile)
      • 42. iPhone (Apple)
      • 43. Considerations
      • 44. BlackBerry syncs with Outlook and to check more than e-mail, you need the BlackBerry Enterprise Server software and Exchange Server!
      • 45. Palm Smartphones - 100% Palm devices - maximum sync ability with legal apps - real-time email with software like VersaMail
      • 46. Windows MobileSmartphones sync with Outlook and Microsoft
      apps primarily – Easiest to setup and has Push Synchronization
      BEWARE BLUETOOTH SECURITY
      • Pricing: Anywhere from $200 to $600 depending on the cell
      service provider and available rebates
    • 47. Vista or XP
      Windows XP Pro remains the safe choice, but will not be available much longer. They’ve begun support phase out. Now would be a good time to upgrade.
      =
      =
      Most software now works with it. With SP1, it is becoming widely used. Go all the way with the Vista Ultimate Version.
      Windows 7 is the Newest Windows OS and will be an incremental update to Vista. Its Beta was released Jan 9, 2009. Rumors of Full launch April 2009. However, do not be in a hurry to convert. Wait 6 Mos.
      =
      Future
    • 48. Training
      • Top Training Tips
      • 49. TASK-ORIENTED not FEATURE-ORIENTED
      • 50. NO GENERIC TRAINING
      • 51. PROFESSIONAL TRAINERS
      • 52. TRAIN OFTEN, TRAIN GENTLY
      • 53. MAKE TRAINING MANDATORY
      • 54. LIVE IS ALWAYS BETTER, BUT IF NOT TRAIN ONLINE
      • 55. THE TRAINER’S PHYSICAL LOCATION IS IRRELEVANT
    • Contact us for
      Legal Technology Customization & Training:
      LAW OFFICE TECHNOLOGY
      www.lawot.com
      Gulf Coast Legal Technology Center
      www.gulfltc.org
      Garrett P. LaBorde: glaborde@lawot.com
      Craig Bayer: cbayer@lawot.com
      Toll Free: 866-903-2733
      Thank You For Listening!