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Lawyers Who Work Outside The Office
 

Lawyers Who Work Outside The Office

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This was part of a Legal Industry Technology series for the Escambia/Santa Rosa Bar Association (Pensacola, FL)

This was part of a Legal Industry Technology series for the Escambia/Santa Rosa Bar Association (Pensacola, FL)

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Lawyers Who Work Outside The Office Lawyers Who Work Outside The Office Presentation Transcript

  •   How to Be Productive Away From the Office Presented by: Law Office Technology, LLC The Escambia-Santa Rosa Bar Association Pensacola, Florida ~ January 21, 2009
  • OVERVIEW
        • HARDWARE
          • Laptops
          • Tablets
          • Handhelds
          • Accessories
        • THE CLOUD
          • Remote Access
          • Hosted Services
          • Outlook over the web
    •  
  • NOTEBOOK ● Speed ● RAM ● Sound ● Monitors ● CD-ROM ● Hard Drive ● Network Card ● Weight/Size ● Price ● Brand
  • TABLET PC’s
  • WIFI NETWORKING ● CONFIGURATIONS ▸ 802.11g is most common type , comes installed on many laptops ▸ 802.11n (“Pre-N”) is the system to buy; 10-15X’s the Range ▸ May have problems running network applications ● COST ▸ WAP - $10 to $750 ▸ WiFi PC Access - $5 to $100 ▸ Wireless Print Servers - $50 to 300
      • Activate “WEP”
        • Wired Equivalency Privacy
        • Not 100% secure but is far better than doing nothing
        • Choose 128 bit WEP if available (v. 40 bit WEP)
      • Turn OFF “SSID Broadcasting”
        • Your WAP is less visible
        • MAC Address Filtering - only authorized users allowed
      • Use firewalls
        • Networked hardware firewalls
        • Software firewalls:
          • ZoneAlarm Pro
          • Norton Internet Security
    WIFI SECURITY TIPS
  • HANDHELD DEVICES
    • BlackBerry
    • Smartphones
        • Windows Mobile/PocketPC
        • Palm (Treo)
    • Apple iPhone
    • Pricing
      • Anywhere from $200 to $600 depending on the cell service provider and available rebates
  • HANDHELD FEATURES
      • Speaker Phone/Conference
      • Bluetooth 2.0, ,GPS
      • Google Apps & MS Office
      • ( .doc, ppt, .xls, etc.. )
      • WiFi (3G broadband)
      • Email (Exchange/Push;
      • IMAP, POP3)
      • Texting
      • Adobe (view any PDF)
      • Backup Software
  • LEGAL SPECIFIC MOBILE SOFTWARE
      • Most major Practice Management Software have some mobile access
      • Including Case Management; Time & Billing;
      • Document Management, etc..
      • WHY?
      • Gather critical file Information from anywhere
      • Be able to tell the Judge when you are free
      • Bill for cell phone and email calls from your Smartphone
          • VENDORS
            • PCLaw Travel Edition (TE) (BB&Palm)
            • Amicus Mobile
            • AirTime (billing)
            • Worldox Web
            • TimeMatters Mobile (brand new)
  • Examples: Amicus & Time Matters Mobile Time Matters Mobile
  • CELL PHONE SECURITY
    • BLUETOOTH
      • Anyone within 30-100 feet of you can access your phone
      • Turn off in public places or
      • Set to “Non-Discoverable” state
    • WIPING DEVICES
    • You need to be able to destroy all information on your handheld if you lose it
  • ADD ON’s
    • Car Kits
    Key Boards GPS Car Mount
  • LEGAL iPod ▪ Apple iPod ▪ Can serve as an external hard drive ▪ Add data backup software like Backup MyPC, RetroSpect or Second Copy ▪ Store digital photos of clients, accident scenes, real estate property using the iPod Photo ▪ $199-$449
  • PORTABLE SCANNER
    • USB Powered
    • Light
    • Small Footprint
    • Holds around 10 Sheets
    Fujitsu ScanSnap S300
  • ScanSnap S300 Mobile Scanner $295.00 S300 Demo
  • BUSINESS CARD SCANNER
    • Eliminate thick wad of business cards from conferences
    • Scan directly into Outlook fields
    • Retrieve on Web
    • Add meetings notes, personal details
    • Sync with PDA
  • VOIP
    • Soft phone can run from laptop
    • Clients cannot tell where you are
    • Easy to setup multiple offices
    • Avoid Ivan/Katrina Like Problems
    • Cheap!!!
  • SKYPE
    • Skype to Skype calls are free
    • Cheap Long Distance
    • Decent Quality
    • Can be used on a SmartPhone
  • ACCESSORIES
      • Batteries
      • Web Cameras
      • Blue tooth
        • Mouse
        • Headphones
      • Maps
      • Travel
      • Weather
  • THE CLOUD
  • EXTRANETS Connect to clients, courts, co-counsel, securely via the Web using Extranet technology
  • BLOGS
      • Storage
        • Lexis
        • West
      • Backup
        • Xdrive
      • E-Mail
        • Gmail
      • All
        • Google
        • Yahoo
        • Microsoft
    REMOTE DATA
    • Remote Web Workplace
    • Outlook Web Access
    • VPN
    • Remote Desktop (Terminal Services)
    • Citrix
    • The Remote Web Workplace is a feature of Microsoft's Windows Small Business Server and the yet-to-be-released midsize business-focused product, Windows Essential Business Server, which enables pre-created users to log in to a front-end network-facing interface of the small business server.
    • Outlook Web Access ( OWA ) is a webmail service of Microsoft Exchange Server 5.0 and later, originally called Exchange Web Connect ( EWC ). The web interface of Outlook Web Access resembles the interface in Microsoft Outlook. Outlook Web Access comes as a part of Microsoft Exchange Server 2007 and previous versions of Exchange.
    REMOTE CONNECTIONS
  • Remote Connection Software
    • LogMeIn is Free, no remote printing
    • Most widely used by attorneys
  • File Sharing Software
    • Microsoft Grove
    • FolderShare
    These programs allow you to sync your files with multiple workstations.
  • ● Th ere is no single “best” legal research service ▸ Combine Lexis, Westlaw, LOIS ▸ FastCase thru Bar Assoc. ● Resources ▸ LLRX.com ▸ “ Fact Finding On The Internet” LEGAL RESEARCH
  • WEB DICTATION
    • NCH SwiftSound Express
    • NU Dictate
    • Web Dictate
    PCLaw: $1630
  • ESSENTIAL BOOKS ● “ How to Start and Build a Law Practice” by Jay Foonberg ● “ Flying Solo” – Bill Gibson ● “ 2008 Solo & Small Firm Legal Technology Guide” –Nelson, Simek & Maschke ● “ The Business of Law” by Edward Poll ● Visit www.lawpractice.org for ordering information
  • TAKE AWAYS
          • Get expert help
          • Vendors
          • Collaborate on search methods
          • Keep an audit trail
          • Always enter a clawback agreement
  • Thank You For Listening! Contact Us for Legal Technology Surveys, Services & Training: LAW OFFICE TECHNOLOGY www.lawot.com Gulf Coast Legal Technology Center www.gulfltc.org Garrett P. LaBorde: glaborde@lawot.com
  • Thank You For Listening! Gulf Coast Technology Center www.gulfltc.org Tom O’Connor (toconnor@legal-edocs.org) Law Office Technology Craig Bayer (Cbayer@lawot.com) Garrett P. LaBorde (Glaborde@lawot.com)