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Lawyers Who Work Outside The Office

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This was part of a Legal Industry Technology series for the Escambia/Santa Rosa Bar Association (Pensacola, FL)

This was part of a Legal Industry Technology series for the Escambia/Santa Rosa Bar Association (Pensacola, FL)

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  • Transcript

    • 1.   How to Be Productive Away From the Office Presented by: Law Office Technology, LLC The Escambia-Santa Rosa Bar Association Pensacola, Florida ~ January 21, 2009
    • 2. OVERVIEW
          • HARDWARE
            • Laptops
            • Tablets
            • Handhelds
            • Accessories
          • THE CLOUD
            • Remote Access
            • Hosted Services
            • Outlook over the web
      •  
    • 3. NOTEBOOK ● Speed ● RAM ● Sound ● Monitors ● CD-ROM ● Hard Drive ● Network Card ● Weight/Size ● Price ● Brand
    • 4. TABLET PC’s
    • 5. WIFI NETWORKING ● CONFIGURATIONS ▸ 802.11g is most common type , comes installed on many laptops ▸ 802.11n (“Pre-N”) is the system to buy; 10-15X’s the Range ▸ May have problems running network applications ● COST ▸ WAP - $10 to $750 ▸ WiFi PC Access - $5 to $100 ▸ Wireless Print Servers - $50 to 300
    • 6.
        • Activate “WEP”
          • Wired Equivalency Privacy
          • Not 100% secure but is far better than doing nothing
          • Choose 128 bit WEP if available (v. 40 bit WEP)
        • Turn OFF “SSID Broadcasting”
          • Your WAP is less visible
          • MAC Address Filtering - only authorized users allowed
        • Use firewalls
          • Networked hardware firewalls
          • Software firewalls:
            • ZoneAlarm Pro
            • Norton Internet Security
      WIFI SECURITY TIPS
    • 7. HANDHELD DEVICES
      • BlackBerry
      • Smartphones
          • Windows Mobile/PocketPC
          • Palm (Treo)
      • Apple iPhone
      • Pricing
        • Anywhere from $200 to $600 depending on the cell service provider and available rebates
    • 8. HANDHELD FEATURES
        • Speaker Phone/Conference
        • Bluetooth 2.0, ,GPS
        • Google Apps & MS Office
        • ( .doc, ppt, .xls, etc.. )
        • WiFi (3G broadband)
        • Email (Exchange/Push;
        • IMAP, POP3)
        • Texting
        • Adobe (view any PDF)
        • Backup Software
    • 9. LEGAL SPECIFIC MOBILE SOFTWARE
        • Most major Practice Management Software have some mobile access
        • Including Case Management; Time & Billing;
        • Document Management, etc..
        • WHY?
        • Gather critical file Information from anywhere
        • Be able to tell the Judge when you are free
        • Bill for cell phone and email calls from your Smartphone
            • VENDORS
              • PCLaw Travel Edition (TE) (BB&Palm)
              • Amicus Mobile
              • AirTime (billing)
              • Worldox Web
              • TimeMatters Mobile (brand new)
    • 10. Examples: Amicus & Time Matters Mobile Time Matters Mobile
    • 11. CELL PHONE SECURITY
      • BLUETOOTH
        • Anyone within 30-100 feet of you can access your phone
        • Turn off in public places or
        • Set to “Non-Discoverable” state
      • WIPING DEVICES
      • You need to be able to destroy all information on your handheld if you lose it
    • 12. ADD ON’s
      • Car Kits
      Key Boards GPS Car Mount
    • 13. LEGAL iPod ▪ Apple iPod ▪ Can serve as an external hard drive ▪ Add data backup software like Backup MyPC, RetroSpect or Second Copy ▪ Store digital photos of clients, accident scenes, real estate property using the iPod Photo ▪ $199-$449
    • 14. PORTABLE SCANNER
      • USB Powered
      • Light
      • Small Footprint
      • Holds around 10 Sheets
      Fujitsu ScanSnap S300
    • 15. ScanSnap S300 Mobile Scanner $295.00 S300 Demo
    • 16. BUSINESS CARD SCANNER
      • Eliminate thick wad of business cards from conferences
      • Scan directly into Outlook fields
      • Retrieve on Web
      • Add meetings notes, personal details
      • Sync with PDA
    • 17. VOIP
      • Soft phone can run from laptop
      • Clients cannot tell where you are
      • Easy to setup multiple offices
      • Avoid Ivan/Katrina Like Problems
      • Cheap!!!
    • 18. SKYPE
      • Skype to Skype calls are free
      • Cheap Long Distance
      • Decent Quality
      • Can be used on a SmartPhone
    • 19. ACCESSORIES
        • Batteries
        • Web Cameras
        • Blue tooth
          • Mouse
          • Headphones
        • Maps
        • Travel
        • Weather
    • 20. THE CLOUD
    • 21. EXTRANETS Connect to clients, courts, co-counsel, securely via the Web using Extranet technology
    • 22. BLOGS
    • 23.
        • Storage
          • Lexis
          • West
        • Backup
          • Xdrive
        • E-Mail
          • Gmail
        • All
          • Google
          • Yahoo
          • Microsoft
      REMOTE DATA
    • 24.
      • Remote Web Workplace
      • Outlook Web Access
      • VPN
      • Remote Desktop (Terminal Services)
      • Citrix
      • The Remote Web Workplace is a feature of Microsoft's Windows Small Business Server and the yet-to-be-released midsize business-focused product, Windows Essential Business Server, which enables pre-created users to log in to a front-end network-facing interface of the small business server.
      • Outlook Web Access ( OWA ) is a webmail service of Microsoft Exchange Server 5.0 and later, originally called Exchange Web Connect ( EWC ). The web interface of Outlook Web Access resembles the interface in Microsoft Outlook. Outlook Web Access comes as a part of Microsoft Exchange Server 2007 and previous versions of Exchange.
      REMOTE CONNECTIONS
    • 25. Remote Connection Software
      • LogMeIn is Free, no remote printing
      • Most widely used by attorneys
    • 26. File Sharing Software
      • Microsoft Grove
      • FolderShare
      These programs allow you to sync your files with multiple workstations.
    • 27. ● Th ere is no single “best” legal research service ▸ Combine Lexis, Westlaw, LOIS ▸ FastCase thru Bar Assoc. ● Resources ▸ LLRX.com ▸ “ Fact Finding On The Internet” LEGAL RESEARCH
    • 28. WEB DICTATION
      • NCH SwiftSound Express
      • NU Dictate
      • Web Dictate
      PCLaw: $1630
    • 29. ESSENTIAL BOOKS ● “ How to Start and Build a Law Practice” by Jay Foonberg ● “ Flying Solo” – Bill Gibson ● “ 2008 Solo & Small Firm Legal Technology Guide” –Nelson, Simek & Maschke ● “ The Business of Law” by Edward Poll ● Visit www.lawpractice.org for ordering information
    • 30. TAKE AWAYS
            • Get expert help
            • Vendors
            • Collaborate on search methods
            • Keep an audit trail
            • Always enter a clawback agreement
    • 31. Thank You For Listening! Contact Us for Legal Technology Surveys, Services & Training: LAW OFFICE TECHNOLOGY www.lawot.com Gulf Coast Legal Technology Center www.gulfltc.org Garrett P. LaBorde: glaborde@lawot.com
    • 32. Thank You For Listening! Gulf Coast Technology Center www.gulfltc.org Tom O’Connor (toconnor@legal-edocs.org) Law Office Technology Craig Bayer (Cbayer@lawot.com) Garrett P. LaBorde (Glaborde@lawot.com)

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